Statement of Work - Rev.pdf

Statement of Work (SOW) Mold Remediation Land Hall 2nd Floor Storage Room (204) & Jones Hall Zero Deck

Mechanical Room

1. Description of Services A contractor to provide a New York State (NYS) Department of Labor (DOL) mold and EPA lead licensed and/or certified abatement/remediation specialist to provide the management, tools, supplies, equipment, permits, and labor necessary to conduct a mold and lead remediation in Land Hall, 2nd Floor, Storage Room (204) and Jones Hall, Zero

(0) Deck, Mechanical Room for the United States Merchant Marine Academy

(USMMA).

Services shall include, but not be limited to, performing remediation of mold-impacted materials, lead paint chip removal, encapsulation and transporting of all waste generated by the remediation to a suitable disposal facility. Contractor shall ensure that all applicable federal, state and local laws and requirements for remediation activities are met or exceeded.

USMMA is listed on the National Register of Historic Places on August 29, 2014.

Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68).

http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

Additionally, all work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.”

2. General Requirements

a. The contractor shall furnish all labor, supervision, materials, equipment, supplies, and permits for the removal, transportation, and disposal of all mold contaminated building materials from the academy in accordance with all federal, state and local laws and regulations including but not limited to the NYS Mold Law Article 32, DOL, Occupational Safety and Health Administration (OSHA) and US Environmental Protection Agency (EPA).

b. The contractor shall remove and dispose of all mold-impacted material including but not limited to fiberglass pipe insulation wrap. The contractor will apply new fiberglass pipe insulation wrapping. Insulation material must comply with all federal, state and local laws and requirements.

c. Lead abatement/remediation, encapsulation and disposal shall be in accordance with all federal, state and local laws and regulations including but not limited to requirements established by 40 CFR Part 745, EPA (Renovation, Repair, and Painting (RRP) Rule), D.O.T. (49 C.F.R. § 173), and RCRA.

d. The contractor, if required, shall move and return to the original position following remediation all furniture, furnishings, storage racks, file cabinets, desks, chairs, wall decor, and other applicable items as identified at the discretion of the Contracting Officer Representative (COR) and Department of Public Works (DPW).

e. The contractor shall meet or exceed all federal, state and local regulations in remediating and disposing of mold waste and mold contaminated building materials including the training of personnel in the proper handling and disposal of all mold waste.

f. The contractor shall possess and provide current and up-to-date NYS Department of

Labor Mold Remediation license, training, and/or certification(s) and shall work in accordance with all federal, state and local laws and regulations related to mold remediation including but not limited to NYS Mold Law Article 32.

g. The contractor shall possess and provide current and up-to-date license(s), certification(s) and trainings including but not limited to the RRP, be registered with the EPA and be licensed as a lead abatement contractor through either New York and/or EPA.

h. The contractor will work in tandem with the NYS Mold Assessor and air monitoring/sampling specialist, (to be hired by the academy) throughout the duration of the remediation project and follow all the guidelines set forth within the Mold Remediation Plan.

i. The contractor shall be aware of the potential presence of hazardous materials, specifically lead-based paint and asbestos, in any buildings located at the USMMA where the remediation will occur. The contractor shall immediately notify the COR, Contracting Officer (CO), DPW and/or Department of Public Safety (DPS) upon encountering any imminent asbestos/lead hazards.

j. The contractor will provide all required documentation related to the project including but not limited to; Safety Data Sheet (SDS) of all US Environmental Protection Agency (USEPA) registered disinfectants, biocides and/or antimicrobial coatings, waste manifests, and close-out documentation of all remediation activities.

k. At a minimum the contractor shall provide the following general services: setup

HEPA-filtered negative pressure containment and decontamination enclosures; use HEPA vacuums to remediate mold-impacted areas and neighboring areas; remove and dispose of mold and mold-impacted materials in accordance with all federal, state, and local requirements; perform final cleaning; reclean if work is not deemed acceptable in accordance with regulatory standards; and break down and removal of containment after work area is rendered suitable for re-occupancy (dependent on visual inspection and clearance performed by the licensed NYS Mold Assessor).

l. All work must be completed using wet methods per federal, state and local laws and regulations.

m. Apply a lead encapsulation paint or primer, over all surfaces to be painted, in accordance with manufacturer’s instructions. The contractor shall use an EPA approved lead encapsulant and provide SDS for all products used throughout the project.

n. Throughout the duration of the abatement/remediation project, the work area(s) must be contained until a formal lead clearance is completed. USMMA’s contracted hygienist shall be on-site to conduct oversight of the lead abatement process, perform air monitoring, and the final lead clearance. The clearance levels for dust wipes per the EPA’s Hazard Standards and Clearance Levels for Lead in Paint, Dust and Soil requirements are as followed:

a. 10 ug/ft2 – floors

b. 40 ug/ft2 – porches

c. 100 ug/ft2 – window sills and troughs

o. All work and clearances must be coordinated with the USMMA’s MARAD, COR, Public Safety Department, DPW, Mold Assessor and contracted IH. If clearance levels are not achieved in accordance with federal, state and local laws and regulations, the contractor shall perform an environmental re-cleaning and undergo another lead clearance process and mold assessor assessment at no additional cost incurred to the government. If required, this process will be repeated until acceptable levels are achieved in accordance with all federal, state and local laws and regulations.

p. The contractor shall be responsible for installation and connection of all temporary utilities required to complete the remediation. The contractor shall ensure all electrical equipment run through Ground Fault Interrupt Circuit (GFCI) throughout the duration of the project. DPW personnel will show the contractor where to connect to water and power. The contractor shall provide and install temporary GFCI panels for electrical service.

q. The work area must be cordoned off per federal, state and local laws and regulations with clearly visible barriers (i.e., caution tape) and notifications (i.e., signs), where only authorized and trained individuals related to the remediation project may enter.

r. Maintain and identify emergency exit(s) from the work area or establish alternate exit(s) compliant with all federal, state and local laws and regulations.

s. The contractor shall secure infrastructure equipment (i.e., HVAC system) and all other relevant equipment to prevent contamination in neighboring areas per federal, state and local laws and regulations.

3. Additional Notes

a. Start Date: To be determined (Upon USMMA CO’s award of contract).

Completion Date: 5 days after award of contract.

The completion date includes but is not limited to the submittal process, performance of the work, inspection, final clearance/report, waste disposal and waste manifest delivery.

b. A full work plan must be prepared in advanced and submitted to the academy’s COR for approval. The plan must be approved at least 48 hours prior to commencement of work. The work plan must include but is not limited to; Mold Remediation Plan, Remediation contractor qualification(s), and SDS.

c. All work commencement must be scheduled with the COR at least 24 hours prior to starting.

d. The contractor shall conduct a pre-bid walkthrough with the COR and DPW to identify and mark the proposed area where remediation will take place. Any square footage identified in the SOW are approximation(s) and will need to be assessed and verified by the contractor during the walkthrough and incorporated into the bid submission.

e. The contractor is responsible for verifying quantities and locations where all work is to be performed. Failure to do so shall not relieve the contractor of its obligation to furnish all labor and materials necessary to perform the work.

f. All work must be completed between normal business hours of operation (7am –

4pm), Monday – Friday, unless additional approval is granted by the CO and COR.

g. The academy must be immediately notified of any service and/or activity interruptions. Any potential unforeseen interruptions or issues must be immediately related to the COR, DPW, and DPS.

h. Any debris generated during remediation activities will be removed by the contractor daily from the affected area(s) and academy premises. Area(s) will be left neat and clean after work is completed, suitable for all normal academy activities.

i. The contractor must properly dispose of waste in accordance with all federal, state and local requirements. Documentation of this disposal shall be provided to the COR in accordance to all regulatory laws.

j. The contractor shall provide all of the required documentation necessary to perform the work in accordance with all federal, state and local laws and regulations.

Documentation may include but are not limited to; training certificates, licenses, work plans, permits, and waste manifests.

k. The contractor shall assume full responsibility and liability for compliance with all applicable federal, state and local regulations related to any and all aspects of the work.

l. The contractor is responsible for ensuring client satisfaction throughout the duration of the project. Any discrepancies, issues and concerns identified by the client originating from the contractor will be addressed, documented and corrected in a timely manner.

NOTE: The contractor is responsible for any subcontractors that may be used for this project. Subcontractors are required to adhere to all the requirements set forth within this SOW.

4. Image(s) of Area of Concern

Land Hall – 2nd Floor Storage Room (204) (~ 224 Sq. Ft) Lead and Mold Remediation

Jones Hall – 0 Deck – Mechanical Room (~ 275 Sq. Ft) Mold Remediation