^ 6800 Request For Bid - RFB w3070 Form.doc

CJO-6800

Bid Due Date: December 19, 2018 3:00 PM Sex Offender Treatment (SOT) Services

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED AND ADDRESSED TO:

FORMCHECKBOX

Remove from bidder list for this commodity/service. (Return this page only.)

AGENCY ADDRESS:

DEPARTMENT OF CORRECTIONS

CHARLENE ORSTED/PURCHASING SERVICES SECTION

3099 E WASHINGTON AVENUE

P.O. BOX 7991

MADISON, WI 53707-7991

REQUEST FOR BID (This is not an order) Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid #CJO-6800. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

BIDDER (Name and Address)

Bids MUST be in this office no later than

December 19, 2018 3:00 PM CST Name (Contact for further information)

Charlene Orsted Phone

608-240-5538 Date

November 2, 2018 Phone

608-240-XXXX

Quote Price and Delivery FOB

Destination

FORMCHECKBOX

Fax bids are not accepted

Description

The Department of Corrections (DOC), Division of Community Corrections (DCC), is requesting bids for Sex Offender Treatment (SOT) Services located in multiple DCC Regions in Wisconsin per attached terms, conditions and specifications.

There are no developed curriculums preferred by the DOC.

To submit pricing, complete the COST SHEET (Exhibit I) of this RFB.

Bid prices must include all labor, travel and insurance costs. Before submitting this bid be sure to include all requirements listed in Section 2.4 and 9.

NIGP Code(s): 94848, 94876 ,94886, 95217, 95220 ,95221, 95243, 95258, 95259, 95271, 95828

FORMCHECKBOX

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Administration Minority Business Certification Program. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson St., 6th Floor, PO Box 7970, Madison, Wisconsin 53707-7970, (608) 267-9550.

FORMCHECKBOX

We claim disabled veteran-owned business preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran-Owned Businesses. Bidder must be certified by the Wisconsin Department of Administration Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson St., 6th Floor, PO Box 7970, Madison, Wisconsin 53707-7970, (608) 267-9550.

FORMCHECKBOX

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., P.O. Box 7867, Madison, Wisconsin 53707-7867, (608) 266-5462 or (608) 266-5669.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

FORMCHECKBOX

Yes FORMCHECKBOX No FORMCHECKBOX Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print)

Title

Phone

Fax

Signature of Above

Date

Email

Website

This form can be made available in accessible formats upon request to qualified individuals with disabilities

STATE OF WISCONSIN

REQUEST FOR BID (RFB) #: CJO-6800

Sex Offender Treatment (SOT) Services (Multiple Locations)

TABLE OF CONTENTS

Page(s)

DEFINITIONS ………………………………………………………………………………………

3 - 6 1.0

INTRODUCTION, PURPOSE, AND SCOPE ……………………………………………………

7 - 9 2.0

BID PROCEDURE AND INSTRUCTIONS ……………………………………………………...

9 - 12 3.0

BID ACCEPTANCE, EVALUATION AND AWARD …………………………………………….

12 - 14 4.0

TECHNICAL REQUIREMENTS …………………………………………………………………..

14 - 27 5.0

PERFORMANCE REQUIREMENTS ……………………………………………………………

27 - 28

6.0

COST INFORMATION ……………………………………………………………………………

7.0

SUPPORT REQUIREMENTS ……………………………………………………………………

28 - 35 8.0

STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS ………………………….

9.0

REQUIRED FORMS AND ATTACHMENTS ……………………………………………………

FORMS

RFB Form (DOA-3070) – RFB cover sheet

Designation of Confidential and Proprietary Information (DOA-3027)

A hyperlink to this document is inserted within the bid document

Vendor Agreement - Cooperative Purchasing (DOA-3333)

Vendor Information (DOA-3477)

Vendor Reference (DOA-3478)

ATTACHMENTS AND ADDITIONAL REQUIRED INFORMATION

Exhibit I Cost Sheet Exhibit II Curriculum Checklists

10.0

ADDITIONAL REQUIRED INFORMATION AFTER RECEIVING AN INTENT ……………

35 - 36

TO AWARD

REFERENCE ATTACHMENTS

Exhibit III Bid Location Summary

Appendix 1 Wisconsin Map showing the DCC Regions

Appendix 2 Wisconsin Department of Corrections Sex Offender Service Standards Appendix 3 Evidence Based, Correctional Program Checklist (CPC) Appendix 4 Referral to Purchase Offender Services (DOC-1336) Appendix 5 Sex Offender Treatment Evaluation-Males (DOC-3776) Appendix 6 Sex Offender Treatment Evaluation Adaptive- Males (DOC-3776D) Appendix 7 Limits of Confidentiality of Health Information (DOC-1923)

Appendix 8 Limits of Confidentiality of Health Information Spanish (DOC-1923S)

Appendix 9 Sex Offender Treatment Evaluation-Females (DOC-3776A)

Appendix 10 Program Guidelines

Appendix 11 Sex Offender Program Report-Males (DOC-3777)

Appendix 12 Sex Offender Program Report-Females (DOC-3777A)

Appendix 13 Sex Offender Program Report Adaptive-Males (DOC-3777B)

Appendix 14 Program Data Collection System Provider User Guide

Appendix 15 Unit Service Monthly Report (DOC-1026)

Appendix 16 Contractor Compliance Agreement (DOC-2818)

DEFINITIONS:

The following definitions are used throughout the bid:

Program Supervisor:

A staff member with supervisory designation who will provide programmatic supervision to ensure program integrity and a professional level of practice by SOT facilitators.

following additional characteristics:

1. Specific criminal characteristics

2. Reading level

3. Mental health

4. Developmental or Intellectual disability

5. Physical disability

6. Motivational level

A complete cycle of SOT-2 is delivered in two phases. The Initial Phase, is delivered in fifty (50) group sessions, each two (2) hours in length, totaling one-hundred (100) hours. The Aftercare or Maintenance Phase is delived in nine (9) group sessions, each two (2) hours in length, totaling eighteen (18) program hours.

1.0 INTRODUCTION, PURPOSE, AND SCOPE

1.1 PURPOSE OF THIS REQUEST FOR BID

The Department of Corrections (DOC), Division of Community Corrections (DCC) requests bids for the purchase of secular, non-residential Sex Offender Treatment (SOT) Services in multiple DCC Regions in Wisconsin. Appendix 1 is a map of Wisconsin identifying the eight (8) DCC Region locations.

The scope of this Request for Bid (RFB) is to solicit pricing for SOT Services that meet the Wisconsin DOC Sex Offender Service Standards (Appendix 2). The program must provide sex offender treatment to male and female offenders convicted in adult court and under the supervision of the Wisconsin DOC.

The Corrections Program Checklist (CPC) is used by the Department to evaluate and assist programs in obtaining alignment with Evidence Based Practices. Appendix 3 is included to assist bidders in understanding this concept and its role in helping the Department move its staff and Contractors together towards the main goal of the Wisconsin DOC – excellence in correctional practices while fostering safety for victims and communities.

DOC intends to make one award per bid location. Bidders can respond to one or multiple bid locations, but must submit a price for each listed service (bid item) to be eligible for award at that bid location. Bidders may be awarded one or more bid locations.

The bid locations on the Cost Sheet (Exhibit I) request services from the following service provision categories:

1. Services provided by a Lead Facilitator(s) at a DCC provided location.

2. Services provided by a Lead Facilitator(s) at a contractor provided location.

3. Services provided by a Lead Facilitator and Co-facilitator at a DCC provided location.

4. Services provided by a Lead Facilitator and Co-facilitator at a contractor provided location.

5. Telehealth services provided with the use of two or more DCC provided locations, staff and telehealth equipment (Region 5 and Region 8).

6. Telehealth services provided with contractor owned telehealth equipment from a contractor provided location. Offenders receive services at one or more DCC provided location(s) with DOC owned telehealth equipment (Region 5, Region 8 and Statewide).

During the term of the resulting contract, DOC may request that the contractor(s) increase the Sex Offender Treatment services available to an area(s) outside the cities listed in this RFB. If the contractor agrees to provide the possible expansion of Sex Offender Treatment services, then the per group rate, per assessment rate, and individual session rate for these additional Sex Offender Treatment services will be contracted at the same rates as the awarded city/ies. However, bidders shall not expect that the DOC will request to expand the Sex Offender Treatment services specified in this RFB.

On some Cost Sheets, the bid location services are provided at a DCC office. Informational pricing is requested at some of these bid locations to identify the cost for services provided at a bidder provided site. During the term of the resulting contract, DCC office space may not be adequate for offender service needs. Bid location contracts may be amended to allow for services to be provided at a contractor provided site(s) in the City noted on the bid locations cost sheet.

Other DCC Regions, DOC Divisions and State agencies may use the resulting Contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.1.1 Program Goals

The treatment provided through this contract is intended to assist the offender in identifying and addressing individual risk and need areas, with the ultimate goal of reducing overall recidivism risk. Effective management of sex offender cases requires the cooperative efforts of qualified clinicians and knowledgeable Corrections’ professionals. Regular contact and ongoing communication between the agent and treatment contractor is essential.

The goals of sex offender treatment services are as follows:

1. To assess the level of risk for re-offense presented by sex offenders supervised by the DOC

2. To assist DOC staff in determining supervision strategies/case plans

3. To provide offender accountability and community protection

4. To reduce risk factors identified during (re)evaluation; completion of re-offense prevention plan; and completion of all required tasks identified in curriculum

5. To educate the offender on appropriate sexual behavior and/or outlets

6. To provide assistance to DOC staff in providing community education and/or training to enhance the DOC’s ability to supervise sex offenders

1.1.2 Target Population

DOC staff will refer male or female offenders that are under the supervision of the DOC for SOT services.

Priority placement shall be given to male offenders who are medium to high risk to re-offend based upon the applicable risk needs assessment and female offenders with significant criminogenic needs.

Some offenders may have identified characteristics that must be addressed by reasonable accommodations to program curriculum and delivery. Some examples of these offenders are:

1. Youthful offenders

2. Child pornography offenders

3. Offenders with a serious mental illness

4. Offenders with adaptive deficits

1.2 CONTRACT TERM

The Contract term will be for one (1) year, with options to renew for four (4) additional one (1) year terms. Renewal(s) beyond the initial Contract term are contingent upon the performance of the contractor during the initial Contract period and upon availability of funds. These are not automatic renewals. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and DOC.

1.3 contract documents In the event of a contract award, the contents of this RFB (including all attachments), RFB addendums, the bid submittal, and additional written terms agreed to in writing by the parties shall become part of the contract. Failure of the successful bidder to accept these as part of the contractual agreement may result in a cancellation of award.

The following priority for contract documents will be used if there are conflicts or disputes:

1.3.1 Official Purchase Order including:

1. Standard Terms and Conditions (Form DOA-3054)

2. Supplemental Terms and Conditions (Form DOA-3681)

1.3.2 Bidder’s response as accepted by the State of Wisconsin.

1.3.3 State of Wisconsin Request for Bid, including any amendments.

The successful bidder should retain a copy of this RFB document and their response as it becomes part of the awarded contract.

1.4 CANCELLATION AND TERMINATION

This Contract may be terminated or cancelled under any of the conditions included in this Section.

1.4.1 TERMINATION FOR CONVENIENCE

DOC may terminate the Contract at any time, without cause and without penalty, by delivering thirty (30) days written notice to the Contractor.

The Contractor may terminate by providing one-hundred and twenty (120) days written notice to DOC.

In the event of a termination for convenience, the Contractor shall be entitled to receive compensation for completed services rendered under the Contract.

1.4.2 TERMINATION FOR CAUSE

If the Contractor breaches this Contract, the DOC shall provide the Contractor written notice of the breach and a time period (not less than thirty (30) days) to cure. The notice of breach and opportunity to cure may be waived at DOC’s discretion for repeated breaches and may result in immediate termination of the Contract.

The Contractor may terminate this Contract, with cause, by notifying DOC in writing within thirty (30) days after the Contractor becomes aware of the DOC’s alleged noncompliance to the contract. The notice shall include a complete description of the noncompliance. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) develop and diligently proceed with a plan to cure the noncompliance, then the Contractor may terminate the Contract by providing DOC written notice ninety (90) days in advance of the intended date of termination.

1.4.3 CONTRACT CANCELLATION

1. DOC reserves the right to cancel this Contract in whole or in part without penalty, and without notice, if the Contractor:

a. Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity;

b. Makes an assignment for the benefit of creditors;

c. Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract;

d. Fails to maintain the confidentiality of the DOC’s information that is considered to be confidential information; or

e. Performs in a manner that threatens the health or safety of a State employee, offender, citizen, or customer.

2. DOC reserves the right to cancel this Contract in whole or in part without penalty, with thirty (30) days written notice, if the Contractor:

a. Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes;

b. Incurs a delinquent Wisconsin tax liability;

c. Fails to submit a non-discrimination or affirmative action plan as required;

d. Fails to follow the non-discrimination or affirmative action requirements of sub ch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin’s Fair Employment Law); or

e. Becomes a state or federally debarred Contractor.

1.5 eSUPPLIER registration Registration on the State of Wisconsin eSupplier Portal for bidders (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER) is available free of charge to all businesses and organizations that wish to sell commodities and/or services to the State. By registering on the Wisconsin eSupplier Portal, a Bidder may register for a bidders list for any commodity and/or service the Bidder is interested in providing to the State. The Wisconsin eSupplier Portal for bidders also provides automatic email notification each time DOC or another procuring State Agency posts a solicitation with an estimated value over $50,000 in their designated commodity and/or service area(s). Only registered Bidders with a valid email address at the time a solicitation is posted via Wisconsin eSupplier Portal will receive email notifications of amendments. Bidders who obtain the solicitation from a third party, through the State of Wisconsin Public Notices website, VendorNet website, or by any other means assume responsibility for checking the Wisconsin eSupplier Portal for updates to the solicitation.

2.0 BID PROCEDURES AND INSTRUCTIONS

2.1

REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Charlene Orsted, Procurement Manager via telephone at 608-240-5583 or email at DOCProcurementManager@wisconsin.gov.

2.2

BID SUBMITTAL

Bidders may submit their bid responses by the eSupplier Portal, mail, hand delivery or email. The bid responses must be received through one of these methods no later than December 19, 2018 3:00 PM CST. Bids received after that time and date will be rejected.

2.2.1 eSupplier Portal Submittal:

Bidders electing to submit bids via the eSupplier Portal shall follow the instructions given in the eSupplier Portal system. Failure to properly submit all required documents by the due date and time will result in rejection of the RFB.

2.2.2 Mailed or Hand Delivered Submittal:

1.

Bid submittals shall be submitted to one of the following two addresses:

a. HAND DELIVERY AND COMMON CARRIER ADDRESS:

Charlene Orsted/Purchasing Services Section

DEPARTMENT OF CORRECTIONS

3099 EAST WASHINGTON AVENUE

MADISON, WI 53704-4338

b. USPS ADDRESS Charlene Orsted/Purchasing Services Section

DEPARTMENT OF CORRECTIONS

PO BOX 7991

MADISON, WI 53707-7991

NOTE: Allow an extra day for deliveries to the PO Box address.

2. One (1) original (hard copy) bid submittal, marked as such, shall be in a sealed envelope clearly marked with the following information:

a. The bidders name and address

b. RFB Title: Sex Offender Treatment Services

c. RFB Number: CJO-6800

d. RFB Due Date and Time: December 19, 2018 3:00 PM

3. One (1) electronic copy of the bid submittal must be provided with Microsoft Word or Adobe format. The electronic copy must exactly match the hard copy and must be provided on one of the following:

a. USB thumb drive

b. Flash drive

c. CD-ROM NOTE: Any information deemed confidential on the DOA-3027 shall be in a separate electronic folder marked “Confidential” on the USB drive or CD-ROM.

2.2.3 Emailed Submittals

1. Submittals shall be mailed electronically to the following email address:

DOCProcurementManager@wisconsin.gov (hyperlink)

2. Emailed bids shall include the following:

a. Email subject line must contain the following:

· Sex Offender Treatment Services

· CJO-6800

· December 19, 2018 3:00 PM

b. The email submittal shall contain one (1) electronic copy of the bid response.

NOTE: Any information deemed confidential on the DOA-3027 form shall be attached as a separate electronic document with “Confidential” appearing first in the subject line.

c. Email attachments cannot exceed fifteen (15) MB. If the documents will exceed fifteen (15) MB, then more than one email can be submitted. Each email must be labeled with the RFB title, RFB number, and due date. Emails should also be labeled as “1 of 3,” “2 of 3,” “3 of 3”, etc.

3. After the email is received, an email acknowledgement will be emailed to the sender. If the sender does not receive an acknowledgement, the sender should contact the Procurement Manager.

4. If the email is rejected by the system, the bidder should contact the Procurement Manager to report the issue.

2.2.4 Faxed Submittals Faxed bids are NOT accepted.

2.3

CALENDAR OF EVENTS

Listed below are important dates and times related to this RFB that must be completed. In the event the DOC finds it necessary to change these dates and times, the Procurement Manager will issue an amendment on eSupplier, unless the event is listed as estimated or approximate.

DATE

EVENT

November 2, 2018

RFB posting date

November 9, 2018

Last day for submitting written questions prior to Vendor Conference November 19, 2018

Vendor Conference starting at 1:00 PM CST November 30, 2018

Answers to questions posted on eSupplier (estimated)

December 19, 2018

Bids due from vendors before 3:00 PM CST February 1, 2019

Estimated award date

March 1 - 15, 2019

Approximate contract start date

2.4 FORMAT OF BID

Responses to this RFB must comply with the following format requirements:

2.4.1 FORM DOA-3070 – RFB Cover sheet

Bidder must fully complete this form and have it signed by the person in the vendor's organization responsible for the pricing decision or by an authorized agent. If a bidder preference is identified on the form, attach a copy of the identified certification(s). By signing the RFB form, the Bidder is stipulating that the bid submitted is predicated upon the terms and conditions of this RFB and any amendment(s) thereof.

2.4.2 COST SUBMITTAL INFORMATION

Each Bid Location has a separate Cost Sheet in Exhibit I. Each Cost Sheet is a separate file tab within an Excel workbook. The file tabs are labeled with the bid location number. Exhibit III is a table detailing where each bid location is and provides details about the services requested. Bidders may bid on one (1) or more locations. For the locations being bid, Bidders must fully complete each Cost Sheet(s) per the instructions on each. Bidders must provide a price for all mandatory offender services at each location bid. All costs to furnish the services(s) must be included in the bid.

Bidders may submit all of the cost sheets or just the Cost Sheets for the bid locations being bid.

2.4.3 CURRICULUM CHECKLISTS

Bidders must complete the Curriculum Checklists (Exhibit II) included in this RFB. These forms must be completed by marking all check boxes, entering the requested page numbers, dating, and signing the bottom of each checklist. By marking these boxes, and providing the page numbers, bidder is acknowledging ability to meet and comply with mandatory requirements.

If multiple bid locations are being bid and the curriculums are not the same at all bid locations, then additional curriculum checklists must be completed. Bidders must note the applicable bid locations on each submitted curriculum checklist.

2.4.4 VENDOR INFORMATION, FORM DOA-3477

Provide Vendor Company contact information as requested on the form.

2.4.5 DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION, FORM DOA-3027

Information submitted as part of the bid document which is proprietary and confidential in nature and which qualifies as a trade secret may be kept confidential under the Wisconsin Open Records Law – Section 19.36(5), Wis. Stats. Complete and sign the attached form.

2.4.6 WISCONSIN’S COOPERATIVE PURCHASING SERVICE, FORM DOA-3333

Vendors are encouraged to extend the contract resulting from this RFB to local governments in Wisconsin. Indicate your willingness to allow Wisconsin municipalities to participate in this contract by completing Form DOA-3333, Wisconsin’s Cooperative Purchasing Service.

2.4.7 VENDOR REFERENCE, FORM DOA-3478

Complete the Vendor Reference form with four (4) vendors that your company has conducted business with in the last three (3) years providing services similar in size and scope to those requested in this RFB. Include the company name, address, contact person, phone number, and email address along with a brief description of the service.

2.4.8 State of Wisconsin Terms and ConditionS

The standard (DOA-3054) and supplemental (DOA-3681) terms and conditions shall govern this RFB and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's bid. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.4.9 ADDITIONAL INFORMATION

Additional required information and documentation is requested from bidders and awarded bidder(s) within the RFB document. Section 9.2 and 10.0 summaries the requested information, when it is provided, and where it is specified in the RFB document. If each requested curriculum is not the same for all bid locations being bid, then Bidder must submit additional curriculums and note the applicable bid locations on each curriculum submitted.

· Italics note all additional required information and documentation.

2.5 INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.6 COMMUNICATIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

All communication and/or questions regarding this RFB must be made by email, refer to RFB # CJO-6800 and be directed to the Procurement Manager, Charlene Orsted at DOCProcurementManager@wisconsin.gov.

Bidders are expected to raise questions, exceptions, or additions concerning the RFB document by November 9, 2018. If at any time prior to the bid due date, a Bidder discovers significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager and request modification or clarification of the RFB document.

In the event it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, will be posted on (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER).

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except through Purchasing Services Section and directed to the Procurement Manager, DOCProcurementManager@wisconsin.gov, is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The Procurement Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the DOC Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

2.7

VENDOR CONFERENCE

There will be an optional vendor conference on November 19, 2018 at 1:00 PM (CST) at the Department of Corrections, 3099 E Washington Avenue, Madison, WI. Vendors may attend in person or via conference call by dialing 1-877-810-9415, access code: 4306138. Please RSVP to Charlene Orsted, Procurement Manager at DOCProcurementManager@wisconsin.gov no later than 3:00 PM (CST); November 15, 2018 if you will be attending the conference in person or via conference call.

DOC will publish vendor questions and answers on eSupplier. Only written responses to vendor questions are binding. Vendors attending the conference will be able to take notes and ask questions of DOC staff. Vendors are encouraged to attend the vendor conference either in person or via conference call.

3.0 BID ACCEPTANCE, EVALUATION AND AWARD

3.1

BID OPENING

Bids will be opened on December 19, 2018 at 3:00 P.M. CST at 3099 East Washington Ave. Madison, WI 53704.

3.2

BID ACCEPTANCE

Bids that do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3

BID REVIEW

Bids will be reviewed by the DOC's Procurement Manager and DOC Contract Administrators to verify that all specified requirements have been met. Prior to award, DOC may consider results of past awards to the bidder by the State of Wisconsin.

Failure to meet a mandatory requirement shall disqualify the bid.

If no bidder is able to comply with a given specification, condition of bid or provide a specific Cost Sheet item, the Procurement Manager reserves the right to delete that specification, condition of bid or item.

3.4 METHOD OF AWARD

DOC intends to make one (1) award to the lowest responsive, responsible bidder(s), who meet all mandatory requirements for each bid location. Informational pricing is requested for some bid locations. The informational pricing is not included in the combined bid total for bid award. Awards will be made by one of the following methods, in the following order:

3.4.1 For bid locations that require English speaking services, awards will be based on the lowest combined bid total for that location.

3.4.2 For bid locations that require English and Spanish speaking services, awards will be based on the lowest English speaking and Spanish speaking/translated combined bid total for that location. Informational pricing is not included in the combined bid total.

If no bids are received for required Spanish speaking/translated services at a location, awards will be based on the lowest English speaking combined bid total at that location.

3.4.3 Telehealth services bid for DCC Region 5 or 8 (bid locations 37–40) will be awarded to the lowest combined bid total for that region. Primary and secondary contractors may be awarded within a Region. The same price for each service shall be invoiced for all telehealth services within the bid location. Wisconsin DHS telehealth certification is not required at time of award, but required prior to providing services. At a minimum, services may be implemented at the locations in the DCC Region without awarded in person SOT service contracts.

3.4.4 Telehealth services bid Statewide (bid location 41) will be awarded to the lowest combined bid total. The same price for each service shall be invoiced for all telehealth services statewide. Wisconsin DHS telehealth certification is not required at time of award, but required prior to providing services. Services may be implemented at bid locations, or expanded to other DCC locations without an in person service contract.

3.4.5 DOC reserves the right to make secondary and subsequent awards at each bid location to ensure that operational needs are met and services are provided in a timely manner. It is DOCs goal to avoid offenders being on “waiting lists” to receive services. If the primary awarded contractor is unable to provide the volume of services required, DOC reserves the right to obtain these services from the secondary or subsequent bidders. If the location has no secondary or subsequent bidders to provide in person services, telehealth contractor service referrals may be implemented. During the contract term, more than one (1) contractor may be providing services for a bid location.

The DOC reserves the right to accept or reject any and all bids in whole or in part. DOC also reserves the right to reject bids that exceed available funding for the services requested in this RFB. Bids that state the DOC shall guarantee a specific quantity or dollar amount will be disqualified. In the event of bidder error in calculation, unit price shall prevail in award.

3.5 MINORITY BUSINESS ENTERPRISE

Bids from certified Minority Business Enterprises (MBE) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). MBE must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.6 DISABLED VETERAN-OWNED BUSINESS

Bids from certified Disabled Veteran-Owned Businesses (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified the by the Department of Administration to be eligible for the preference.