6634 Change Order Notice 1.pdf

This is a Change Order Notice from the Chief Procurement Office for General Services regarding a lease amendment for the Department of Juvenile Justice (DJJ) in Springfield. The change order documents the addition of 4,300 square feet of office space to an existing lease, corrects the building's total square footage, and identifies tenant improvements with a completion date effective March 1, 2026. The lessee has not yet taken occupancy of the additional space or begun paying rent on it. To ensure continuity and simplicity, the parties agreed to delete the original lease in its entirety and restate it with the updated terms. The lease is currently in good standing with neither party in default, and the lessee has exercised its renewal option with a term expiration date of February 28, 2027. The office space supports services to juvenile offenders in the Springfield area and provides facilities for fiscal, human resources, and other administrative functions for the department.

The change order reflects DJJ's operational transition and infrastructure needs as the agency continues to assume functions previously handled by the Department of Corrections Shared Services. DJJ was established as an independent agency in 2006, having been formerly part of the Department of Corrections, and relocated off the DOC campus in 2016. This change order represents a renegotiated contract that increases costs and therefore must be posted on the Bulletin/BidBuy for 14 days in accordance with procurement regulations requiring notification when change orders exceed $25,000 or extend the completion timeline by 180 days or more. The Schedule in Exhibit C has been updated to reflect the costs associated with the tenant improvements and the increased square footage.