6205-0 Pre-Proposal Conference S-10000-00015419 Mobile CCA Program-20260106_140051-Meeting Recording.mp4.crdownload

This file is a pre-proposal conference meeting recording for the Oregon Department of Human Services (ODHS) Mobile Child-Caring Agency (CCA) Program RFP. The RFP seeks multiple contractors to provide supervision and care services for children and young adults ages 5–20 in ODHS custody during temporary lodging situations when safe alternative placements are unavailable. Contractors must be currently licensed Child-Caring Agencies compliant with Oregon Administrative Rules and maintain a 2:1 staff-to-child ratio with staff trained in ODHS-approved crisis intervention systems. The pre-proposal conference was held on January 6, 2026, at 1:05 PM Pacific Time. Questions must be submitted by January 9, 2026, at 5:00 PM Pacific Time, with proposal submissions due by January 23, 2026, at 3:00 PM Pacific Time. A Notice of Award is anticipated around February 27, 2026. The initial contract term is two years with potential renewals up to a cumulative six years.

The evaluation criteria for proposals total 440 maximum points, distributed across qualifications and organizational experience (70 points), implementation plan (50 points), continuous learning (10 points), service and supervision (70 points), supporting holistic needs (70 points), reporting (40 points), and budget/cost proposal (130 points). Contractors will be reimbursed for lodging costs at actual rates up to daily GSA maximums for Oregon, plus mileage reimbursement for assignments beyond a 50-mile radius. The RFP includes a Certified Disadvantaged Business Outreach Plan encouraging participation from Oregon-certified firms, including DBE, MBE, WBE, SDV, and ESB certifications. Proposers must complete a Responsibility Inquiry demonstrating financial capability, past performance, and legal compliance, including a Pay Equity Certificate for companies with 50+ full-time employees on contracts exceeding $500,000. Comprehensive insurance requirements include $1,000,000 per occurrence liability coverage across multiple categories. While ODHS may award multiple contracts, no guarantee exists regarding the number of client referrals to each contractor.