612748 SP.pdf

Massachusetts Department Of Transportation Highway Division Proposal No. 612748-121699

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DOCUMENT A00801

SPECIAL PROVISIONS

DISTRICT 6

Inspection, Testing, Maintenance & Repairs of Fire Detection Systems at Various Locations

Labor participation goals for this Project shall be 15.3% for minorities and 6.9% for women for each job category. The goals are applicable to both Contractor’s and Subcontractor’s on-site construction workforce. Refer to Document 00820 for details.

SCOPE OF WORK

All work under this Contract shall be done in conformance with the 2023 Standard Specifications for Highways and Bridges, the Supplemental Specifications contained in this book, the 2017 Construction Standard Details, the Traffic Management Plans and Detail Drawings, MassDOT Work Zone Safety Temporary Traffic Control, the 1990 Standard Drawings for Signs and Supports; the 2015 Overhead Signal Structure and Foundation Standard Drawings, the 2009 Manual on Uniform Traffic Control Devices (MUTCD) with Massachusetts Amendments; the 1968 Standard Drawings for Traffic Signals and Highway Lighting; The American Standard for Nursery Stock; the latest Edition of the State Building, Electrical And Plumbing Codes; the latest edition of Architectural Access Board Handicap Codes, and sections, the Plans and these Special Provisions.

The proposed work consists of furnishing labor, tools, and equipment to:

• Evaluate, maintain, and report on the integrity of the fire detection systems and devices in various DOT facilities in District 6.

• Undertake corrective actions & repairs, as directed by the Engineer.

• Furnish & install replacement components, if so required.

As part of the routine inspections provided under this contract, the Contractor shall undertake and perform any adjustments and repairs that are required to maintain an efficient operation of the equipment and clear up any faults before leaving the premises.

The Contractor shall submit a report of any findings, as further described herein and in accordance with the NFPA and all applicable Massachusetts Codes.

The Contractor shall be prepared to respond to emergency assignments upon award of the Notice to Proceed.

Some work, such as fire alarm testing, will be undertaken inside highway tunnels, ventilation buildings or other various MassDOT-owned facilities.

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SCOPE OF WORK (Continued)

No work shall be performed under this contract until specifically authorized and directed by the MassDOT. MassDOT reserves the right to perform such work as it deems best with its own forces, and/or to enter into special contracts for fire detection system maintenance and repairs.

In addition, the Contractor shall perform all Work in compliance with the National Fire Protection Association Code Nos. 1, 11, 12, 17, 25, 72, and 2001; Boston Fire Department Fire Alarm Order 93-1; Massachusetts State Building Codes CMR 527 and CMR 780 Article 10; and M. G. L. 141 and 146.

In the case of conflict between provisions of codes, laws, ordinances, and other requirements, the more stringent requirements shall apply.

SUBSECTION 7.05 INSURANCE REQUIREMENTS

B. Public Liability Insurance

The insurance requirements set forth in this subsection are in addition to the requirements of the Standard Specifications and supersede all other requirements.

Paragraphs 1 and 2

The Massachusetts Department of Transportation and applicable railroads shall be named as additional insureds.

CONTRACTOR QUESTIONS AND ADDENDUM ACKNOWLEDGEMENTS

Prospective bidders are required to submit all questions to the Construction Contracts Engineer by 3:00 P.M. on the Tuesday of the previous week before the scheduled bid opening date. Any questions received after this time will not be considered for review by the Department.

Contractors should email questions and addendum acknowledgements to the following email address massdotspecifications@dot.state.ma.us The MassDOT project file number and municipality is to be placed in the subject line.

mailto:MassDOTSpecifications@dot.state.ma.us

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SECTION 6.00: CONTROL OF MATERIALS

Subsection 6.01: Source of Supply and Quality Replace this subsection with the following:

The Engineer may approve material at the source of supply before delivery to the project.

The Department reserves the right to require approval of the source of supply for any material to be incorporated into the work prior to delivery or manufacture.

The Engineer reserves the right to prohibit the use of materials, products, or components which, in their opinion, may be supplied in a manner not reasonably consistent with contract requirements.

The determination of the Engineer shall be final upon all questions which pertain to supplier approval.

Fabricators of structural steel, miscellaneous steel and aluminum products, and producers of precast concrete and prestressed concrete must be on the Department's approved fabricators list on the date the bids are opened. Only approved fabricators will be allowed to perform work for the Department.

The Contractor shall furnish all materials required for the work specified in the Contract. Said materials shall meet the requirements of the specifications for the kind of work involving their use. For any materials named or described in these specifications, an approved equivalent to that named or described in the said specifications, may be furnished.

Chapter 7, Section 22, Clause 17, of the General Laws, as amended, shall apply to the purchase by the Contractor of supplies and materials to be used in the execution of this Contract.

The rules referred to require a preference in the purchase of supplies and materials, other considerations being equal, in favor first, of supplies and materials manufactured and sold within the Commonwealth, and second, of supplies and materials manufactured and sold within the United States.

All iron and steel products, manufactured products, and construction materials shall comply with all Federal Buy America and Federal Build America Buy America (BABA) requirements, where applicable.

In Contracts requiring structural steel, precast, or prestress concrete, the Contractor shall furnish approved shop drawings, and fabrication procedures to the Department’s inspector at the supply source or fabrication site. Materials for permanent construction shall be new, shall conform to the requirements of these specifications, and shall be approved by the Engineer.

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SECTION 6.00 (Continued)

Materials for temporary structures or supports adjacent to traveled ways, the failure of which would compromise the safety of the public or the traveled ways, need not be new but the Contractor shall be required to submit certification by a Structural Professional Engineer that the material meets the requirements for the intended use and shall be approved by the Engineer. Any fabrication shall conform to the requirements of these specifications. These requirements shall not apply to gantry systems and supports as well as other mechanized systems.

If testing finds that an approved supplier does not furnish a uniform product, or if the product from such source proves unacceptable at any time, the Contractor shall, at their own expense, take any and all steps necessary to furnish approved materials.

The Contractor shall submit to the Department for approval a notarized Certificate of Compliance (COC) from the Manufacturer or Supplier for each kind of manufactured or fabricated material furnished.

The COC shall certify compliance with the specifications and shall contain the following information:

1. Contract Number, City or Town, Name of Road and Federal Aid Number;

2. Name of the Contractor to which the material is supplied;

3. Kind of material supplied;

4. Quantity of material represented by the certificate;

5. Means of definitively identifying the consignment, such as invoice number, lot number, bill of lading number, label, marking, etc.;

6. Date and method of shipment;

7. Statement indicating that the material has been tested and found in conformity with the pertinent parts of the Contract;

8. Statement indicating that the material meets the requirements of Buy America and

BABA, where applicable;

9. Results of all required tests including the chemical analysis in the case of metal: or in lieu of furnishing the results a statement that results of all required tests pertinent to the certificate and not submitted shall be maintained available by the undersigned for a period of not less than three years from date of final acceptance or not less than three years from date of final payment (whichever period is the longest shall apply).

10. Signature of a person having legal authority to bind the supplier.

These COCs shall be delivered to the contract site at the same time that the materials are delivered and before such materials are incorporated into the work. The Contractor shall attach to the COC a document listing the contract bid item number(s), sub item(s), or lump sum breakdown item number(s), as applicable, under which the material will be compensated.

Payment for the item in which the materials are incorporated may be withheld until these COCs are received in a form that meets the contract requirements.

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SECTION 6.00 (Continued)

If the Contractor has new materials purchased for use on a previous Department Contract which have never been used and which comply with the specifications, these materials may be furnished and used. The Contractor shall submit their own sworn statement certifying that such materials were purchased for use on a previous Contract (naming and identifying such Contract) and shall attach the original COC.

Any cost involved in furnishing the certificate shall be borne by the Contractor.

Subsection 6.03: Delivery and Storage of Materials Replace this Subsection with the following:

Materials and equipment shall be progressively delivered to or removed from the site so that there will be neither delay in the progress of the work nor an accumulation of materials that are not to be used or removed within a reasonable time. All materials shall be stored in pre-approved locations per the conditions of the property owner.

Delivered materials and materials originating from the site, shall be stored to assure the preservation of their quality and fitness for the work. Stored materials, even though approved before storage, may again be inspected prior to their use in the work. Stored materials shall be located to facilitate their prompt inspection.

Approved portions of the State Highway Layout (SHLO) may be used for storage of project materials and for the placing of the Contractor's plant and equipment upon obtaining a state highway access permit. All storage sites shall be restored to their original condition by the Contractor. No additional compensation shall be given for the design, construction, preparation, or restoration of the storage site(s) or obtaining the access permit which may include but is not limited to a Traffic Management Plan (TMP), utilities, and lighting.

The application for a permit shall contain a locus map identifying the proposed location, a description of the specific activities and uses of the staging area, a TMP in accordance with Subsection 7.10 depicting minimum setbacks from the roadway and any existing structures for stored materials and equipment and how equipment will safely access and exit the staging area.

Any additional space required must be provided by the Contractor at their expense. Municipal, private, or other state-owned property shall not be used for storage purposes without written permission of the owner or lessee, and copies of such written permission shall be furnished to the Engineer.

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SECTION 7.00: LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC

Subsection 7.03: Permits and Licenses (page I.47) Replace Subsection 7.03 in its entirety with the following:

The Contractor shall procure all required permits and licenses, pay all charges, fees and taxes and shall give all notices necessary and incidental to the due and lawful prosecution of the work.

The cost thereof shall be included in the prices bid for the various items listed in the Proposal.

Copies of all required permits and licenses shall be filed with the Engineer prior to the beginning of work.

For overweight vehicles in excess of 130,000 lbs., the Contractor shall provide a copy of each overweight vehicle permit to the Engineer prior to arrival or delivery of the vehicle to a project site. This requirement is for all Contractors, their subcontractors, equipment suppliers and material suppliers.

The Contractor's attention is directed to the provisions of General Laws, Chapter 90, Section 9 as amended, in which it is provided that earth-moving motor vehicles which exceed certain dimensions or weight limits as specified in said Act, and which are used exclusively for building, repair and maintenance of highways, may be operated without registration for a distance not exceeding 300 yd on any way adjacent to any highway or toll road being constructed, relocated or improved provided a permit, authorizing such use, to be issued by the Commissioner of Public Works or by the Board or officer having charge of such way, has been procured by the Contractor.

COVID 19 GUIDELINES AND PROCEDURES

Per Subsection 5.09 – Inspection of the Work - the Contractor is required to provide assistance to the Engineer to make a complete and detailed inspection of the work. That assistance includes furnishing equipment to perform the inspection, therefore the Contractor will be required to provide CDC compliant Personal Protective Equipment (PPE) to Department personnel field staff. The CDC compliant PPE shall consist of face masks, gloves and eye protection.

All costs associated with compliance with this provision are considered to be incidental to the contract cost and therefore the Contractor will not be entitled to any additional compensation.

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HOLIDAY WORK RESTRICTIONS

(Supplementing Subsection 7.09)

The District Highway Director (DHD) may authorize work to continue during these specified time periods if it is determined by the District that the work will not negatively impact the traveling public. DHD may allow work in those areas on a case-by-case basis and where work is behind barrier and will not impact traffic

Below are the holiday work restrictions:

New Year’s Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day. No work on local roadways on the holiday without permission by the DHD and the local police chief.

Martin Luther King's Birthday (Federal Holiday) No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

President's Day (Federal Holiday) No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

Evacuation Day (Suffolk County State Holiday) No work restrictions due to traffic concerns.

Patriot's Day (State Holiday) Work restrictions will be in place for Districts 3 and 6 along the entire Boston Marathon route and any other locations that the DHD in those districts determine are warranted so as to not to impact the marathon. All other districts work restrictions will be as per DHD.

Mother’s Day No work on Western Turnpike and Metropolitan Highway System from 5:00 AM on the Friday before, until the normal start of business on the following day.

Memorial Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the Friday before, until the normal start of business on the following day.

Bunker Hill Day (Suffolk County State Holiday) No work restrictions due to traffic concerns.

Juneteenth No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

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HOLIDAY WORK RESTRICTIONS (Continued)

Independence Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day. No work on local roadways on the holiday without permission by the DHD and the local police chief.

Labor Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the Friday before, until the normal start of business on the following day.

Columbus Day (Federal Holiday) No work on major arterials from 5:00 AM on the Friday before, until the normal start of business on the following day

Veterans' Day (Federal Holiday) No work restrictions due to traffic concerns.

Thanksgiving Day (Federal Holiday) No work on major arterials from 5:00 AM two days before until the normal start of business on the following Monday.

Christmas Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day.

LOCATION OF WORK

Work under this contract may be required on any or all state highways and buildings within Boston, Chelsea, and Westwood. Refer to Document 00331 for locations.

PERMIT REQUIREMENTS

The Contractor shall be responsible for applying for and obtaining any local, city or state permits necessary to perform the work. The Contractor will be reimbursed after a certified paid receipt is submitted showing payment.

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WORK HOURS

The normal workday shall consist of the hours-worked Monday through Friday between 7:00 A.M. and 3:30 P.M., that includes a 30-minute break period. A second shift workday shall consist of the hours-worked Monday through Friday between 3:00 P.M. and 11:00 P.M. In the event scheduled nighttime work is required, a normal shift shall consist of the hours worked Sunday Evening through Friday Morning between 11:00 P.M. and 7:00 A.M.

The Engineer reserves the right to alter night work hours to accommodate road-closing schedules as needed. The Contractor will be required to conduct scheduled work during these hours as required by the Engineer.

WORK ACCESS

Access to District Six Roadway work sites requires coordination. The contractor is required to complete a Access Work Request Form and submit the completed form (signed by MassDot Resident Engineer) to Mr. Robert Hutcheon via email at Robert.hutcheon@dot.state.ma.us by the Wednesday of the week preceding the work. MassDOT notifications (approvals and denials) will be delivered via email by noon on Friday. All forms shall be signed by the Resident Engineer prior to submitting to Robert Hutcheon.

The contractor shall contact Mr. Bob Hutcheon, from 7:30 AM to 3:00 PM Monday through Friday ONLY at (617) 828-2171 (office) or via email at Robert.hutcheon@dot.state.ma.us, as well as the Resident Engineer one (1) week prior to the start of work. Work Access is subject to change based on MassDOT needs.

CONFINED SPACE WORK

When required, the Contractor will be expected to perform work in areas classified as “Confined Space”. All work performed within confined space shall be done by workers properly trained and currently certified for confined space entry. Confined space work activity will be classified by the Engineer as PERMITTED or NON-PERMITTED. The Contractor is required to perform all work in accordance with safety standards established by OSHA for work activity within each type of confined space. Appropriate documentation shall be provided to the Engineer for all PERMITTED work activities prior to the start of the work. Work within confined spaces shall be completed at no additional cost to MassDOT.

mailto:Robert.hutcheon@dot.state.ma.us mailto:Robert.hutcheon@dot.state.ma.us

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NORTHERN LONG-EARED BAT PROTECTION

The U.S. Fish and Wildlife Service has listed the northern long-eared bat as Endangered under the Federal Endangered Species Act (ESA) and the following requirements exist to protect the bat and its habitat. This project has been reviewed by MassDOT Highway Division’s Environmental Services Section and has been determined to have “No Effect” on the northern long-eared bat. No time of year restrictions are required for the project at this time.

If the project scope changes (i.e., tree clearing, bridge work, federal permits), additional review is required by the MassDOT Highway Division’s Environmental Services Section. Contact MassDOT Environmental Services - Wildlife & Endangered Species Unit Supervisor (David Paulson, david.j.paulson@dot.state.ma.us, 857-262-3378) for review.

CONTRACTOR NOTIFICATION

Scheduled Work

The Contractor will be notified of scheduled work by either a written or electronic Work Order.

The work order will identify the location and a detailed scope of work for the assignment. This work shall be scheduled and commence on site within 48 hours of notification by the Department.

MassDOT may also direct that scheduled or routine assignments shall commence on a particular date and time. If the Contractor has not reported and started work within 4 hours of the time expected, a non-response damage will be assessed to the contractor.

Emergency Work

Since it may be necessary for the Contractor to respond to emergency situations where immediate response is necessary, the Contractor is required to provide to MassDOT the name(s) and telephone number(s) of a person or persons who can be contacted 24 hours a day for the contract's duration. and who has the authority to provide whatever labor, materials, and equipment that may be necessary to address the emergency.

The Contractor will be notified of emergency work that REQUIRES IMMEDIATE ATTENTION by verbal and written/electronic Work Order. The work order will identify the location of the work, the scope of the work and details the Engineer’s expectations. The Work Order will also identify lane closure(s) required.

The Contractor will be required to commence this emergency work on site within four (4) hours, unless otherwise directed, after notification by the Department.

mailto:david.j.paulson@dot.state.ma.us

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NON-RESPONSE DAMAGES

(Supplementing Subsection 8.11)

Scheduled Work

If after notification, the Contractor has not started scheduled work on site within 48 hours of the notification, a non-response damage will be assessed to the Contractor. Contract payments will be reduced by five hundred dollars ($500.00) for each day or portion of a day that the work is delayed, excluding Saturdays, Sundays, and Holidays, unless the work was scheduled to be performed on one of these days.

The non-response damage for scheduled work can be waived at the discretion of the Engineer.

Emergency Work

If after notification, the Contractor has not started emergency work on site within four (4) hours of the notification, a non-response damage will be assessed to the Contractor. Contract payments will be reduced by two thousand dollars ($2000.00) for each for each time there is a failure to respond within the specified hours.

The Contractor is advised that operational circumstances may not allow access and completion of repairs within the specified response window above. Therefore, the Contractor shall coordinate with the Engineer to schedule access for earliest MassDOT availability.

PROTECTION OF WORK

The Contractor shall protect, at their own expense, their own materials and work from any cause and shall protect materials and work of others from direct and consequential damage, including floods and fires due to his operations. The Contractor using tradesmen skilled in the various trades involved, at no extra expense to the owner, shall repair any such damage during the construction and/or guarantee period.

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REPAIR REPORT

The Contractor shall submit a signed “Daily Force Account Report” (See Document A00814 Attached), for each day he is performing work under this contract.

The form should contain number and type of workers, actual hours on jobsite for each, hours identified as regular or over time, work location, a significant description of work accomplished including square feet or linear feet of material applied and subcontractor workers and accomplishments.

SUPPLEMENTAL REQUIREMENTS FOR NON-BID ITEMS

(Supplementing Subsection 3.04)

The Contractor will be paid for additional artisans, equipment rental, materials, engineering services and specialty services required to perform the work plus (10%) percent, plus actual increased bond premium.

The Contractor shall be required to furnish certified paid receipts for additional artisans, equipment rental, materials, engineering services and specialty services that are required to perform the work prior to payment by the Department. Increased bond premium for additional artisans, equipment rental, materials, engineering services and specialty services will be paid after a certified paid receipt is submitted showing payment of the increased bond.

COST ESTIMATES

Where the scope of a repair task can be adequately determined and described, the Contractor, when directed by the Engineer, shall be required to submit a Cost Estimate for the repair task.

Each Cost Estimate, submitted in writing, shall include an itemized scope of work, a working schedule (including the number of working days and hours worked each day), work procedures and a NOT-TO-EXCEED cost breakdown itemized by the following: the number and type of workers, the number and type of equipment, materials, specialty contractors, additional artisans, engineering services, traffic controls and police, etc. The Cost Estimate submittal must also state if roadway closures and/or bridge closures will be required.

The Engineer will approve each Cost Estimate submittal in writing. A submittal does not guarantee the Contractor will be assigned the work. Payment will be based on actual hours worked at the contractual rates for various items as previously described up to the maximum task amount. Completion of the task is the sole responsibility of the Contractor once the not-to exceed amount has been reached. Should unforeseen problems develop during the course of the task completion; the Contractor will submit to the District a revised scope of work with a comparison to the original scope of work along with a breakdown of the additional costs for approval by the Engineer. The Engineer’s approval for any increases to the agreed upon not-to exceed cost will be dependent upon the justification of the additional work.

If the Contractor performs work which is not provided for in this Contract, or which was not authorized in writing by the Engineer, said Contractor shall receive no compensation for such work.

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REPAIRS ASSIGNED BY THE ENGINEER – NON-BID ITEMS

During the course of this contract, conditions may be identified that require equipment, and/or materials that are not a part of the existing pay items.

Non Bid Items will be used only as required by the Engineer, when the material parts and equipment rental are not included in any other bid Item in this Contract.

A) Materials/Parts

All materials shall be new and unused, unless otherwise approved by the Engineer. MassDOT may opt to supply materials directly to the Contractor for installation. Vehicles required to transport materials and/or workers to/or throughout the project shall be provided by the Contractor and shall be considered incidental to the various items of work, unless otherwise noted.

The Contractor will be paid his actual cost for materials/parts plus ten (10%) percent. However, no materials shall be ordered until approved by the Engineer and competitive prices may be required if the Engineer directs.

The Contractor shall be required to furnish certified paid receipts for all materials that are required prior to payment by MassDOT. In support of assigned work (for which no existing contract item exists) the Engineer reserves the right to furnish any materials it deems advisable, and the Contractor shall have no claims for costs and markup on those materials.

Only materials furnished by the Contractor and necessarily used in the performance of the work will be paid for. The cost of those materials will be the cost to the purchaser, whether Contractor, subcontractor or other forces, from the supplier thereof, accept, as the following are applicable:

A. If a cash or trade discount by the actual supplier is offered or available to the purchaser, it shall be credited to the State notwithstanding the fact that the discount may not have been taken.

B. If materials are procured by the purchaser by any method which is not a direct purchase from and a direct billing by the actual supplier to the purchaser, the cost of those materials shall be deemed to be the price paid to the actual supplier as determined by the Engineer plus the actual costs, if any, incurred in the handling of the materials.

Material or parts damaged due to the Contractor operation shall not be reimbursed.

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REPAIRS ASSIGNED BY THE ENGINEER – NON-BID ITEMS (Continued)

B) Payment for Rental Equipment

The Contractor must get the authorization of the Engineer before any equipment is rented and competitive prices may be required if the Engineer directs.

The Contractor will be paid the actual cost for rental equipment, with the exception of the equipment and tools that are part of the tradesman’s basic tool kit as mentioned in Item 100.601, either contractor owned or rented, required for work under this contract plus ten percent (10%).

All rental equipment and tools shall be in good working condition. The Contractor shall not be paid for equipment down time. There shall be no compensation of vehicles used for transportation to and from the Contractor's place of business or any staging area.

The Contractor shall be required to furnish certified paid receipts for all rental equipment that is required prior to payment by MassDOT. The actual cost for rental equipment shall be determined in accordance with the rate specified in the Rental Blue Book and it is the Contractor’s responsibility to provide a copy of the Rental Blue Book to MassDOT prior to payment. The rental compensation shall also include the cost of an operator. The rental equipment will be paid on an hourly basis and will not carry any overtime rate after eight hours of operation.

Equipment shall be returned to the vendor in a timely manner. Equipment not promptly returned to the vendor may be pro- rated at the discretion of the Engineer for the time period beyond the equipment’s usefulness.

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NOTICE TO OWNERS OF UTILITIES

Written notice shall be given by the Contractor to all public service corporations or officials owning or having charge of publicly or privately owned utilities of his/her intention to commence operations affecting such utilities at least one week in advance of the commencement of such operations and the Contractor shall at that time file a copy of such notice with the Engineer.

The District Office maintains a list of utility contact persons, addresses and telephone numbers for each town, which may be requested by the Contractor for each location of work.

Additionally, a list of public and private utilities can be found on the MassDOT website at:

https://www.mass.gov/info-details/utility-contacts-by-district-and-municipality

Select District 6 Select the City/Town, and then locate the utility

The utility contact list is for guidance only and is not guaranteed to be complete or up to date.

Town officials are shown at website http://www.mass.gov Under Your Government arrow box tab, Select Cities and Towns link, then select City and town websites. then select the required City or required Town.

The Contractor shall also be responsible for informing the following officials in each area that he is assigned to work in as required by the Engineer:

Superintendent, Department of Public Works or Town Engineer Superintendent, Water Department Superintendent, Sewer Department Police and Fire Department Electric Department

NATIONAL GRID EMERGENCY TELEPHONE NUMBERS

GAS:

Emergency: 1-800-233-5325 New Service: 1- 877-696-4743 Customer Support: 1-800-732-3400

ELECTRIC:

Outage/ Emergency: 1-800-465-1212 New Service: 1-800-375-7405 Customer Support: 1-800-322-3223 https://www.mass.gov/info-details/utility-contacts-by-district-and-municipality http://www.mass.gov/

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EVERSOURCE EMERGENCY TELEPHONE NUMBERS

GAS:

Outage/ Emergency: 800-592-2000 New Service: 866-678-2744 Customer Support: 800-592-2000

ELECTRIC:

Outage/ Emergency: 800-592-2000 or 844-726-7562 New Service: 1-888-633-3797 (1-888-need pwr) Customer Support: 1-800-340-9822

RECORD OF CONTRACTORS PERFORMANCE – CHAPTER 149

The Engineer will provide the Division of Capital Asset Management with a written evaluation of contractor performance within 70 days of completion of the project for the prime contractor, and within 90 days of completion for the filed sub contractors. The Engineer will also provide preliminary evaluations at approximately the fifty-percent (50%) point of each contractors work, in addition to final evaluations of all contractors. Document 00438 Standard Contractor Evaluation Form - Chapter 149 is provided for the Engineer’s convenience. See https://www.mass.gov/lists/dcamm-forms-guidelines-manuals-standards-and-templates for the latest forms.

SUBSECTION 8.01 SUBLETTING OR ASSIGNMENT OF CONTRACT

M.G.L Chapter 149 Vertical Construction Projects have no requirement for the prime contractor to self-perform 50% of the original total contract price. Delete the following from Subsection 8.01: “In the case such consent is given, the contractor will be permitted to sublet a portion thereof, but shall perform with his/her own organization, work amounting to not less than 50% of the original total Contract price, except that any items designated in the Contract as “specialty items” may be performed by Subcontract and the cost of any such specialty items so performed by Subcontracts may be deducted from the total cost computing the amount of work required to be performed by the Contractor with his/her own organization”. All other provisions in Subsection 8.01 apply.

https://www.mass.gov/lists/dcamm-forms-guidelines-manuals-standards-and-templates

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FIRE DETECTION SYSTEM INSPECTION AND TESTING

Under the following pay Items:

• Item 100.301 through Item 100.316 (16 pay items for Quarterly Inspections)

• Item 100.401 through Item 100.418 (18 pay items for Semi-Annually Inspections)

• Item 100.501 through Item 100.517 (5 pay items for Annual Inspections)

The Contractor will be required to undertake, on a quarterly, semi-annual, or annual frequency, depending upon the details of the individual pay item, inspection and testing of fire alarm panel systems, per NFPA and applicable Massachusetts Codes.

Included within this contract proposal, Document A00882 - SCHEDULES A AND B LOCATIONS, is a list of the facilities which contains information regarding the types of systems and quantities associated with them. The work sites are located at various buildings, vent buildings, toll plazas, and some tunnel structures. Work is located mainly in the City of Boston.

The Contractor shall perform maintenance, repair, testing and inspection of the fire systems and devices in the facilities identified on the Fire Systems Summary and submit completed reports of its findings to the MassDOT as further described herein in accordance with the NFPA and all applicable Massachusetts Codes. The Contractor shall provide these services (in an emergency capacity) twenty four hours per day and seven days a week, for a duration of this contract.

The Contractor shall provide all Inspection and Testing Reports in accordance with applicable codes. The reports shall also include copies of daily activity reports.

All fire alarm devices shall have a unique barcode assigned. Barcode labels shall be formatted as .lbl and generated from an Evance, Building Reports, Genco GNPA651 or equivalent system.

Data shall be collected using a handheld barcode scanner. All data shall be located in a capture software exchange program. After scanning, the barcodes shall be uploaded to a server creating a .CSV file. The .CSV file shall provide a vendor ID, barcode number, device, device location, address/building, client number, property ID number and time/date stamp.

Make all routine and emergency repairs as required including Labor, supplying and installing all Replacement Equipment and Parts. Perform any routine adjustments and repairs that are required to maintain efficient operation of the equipment, and clear up any faults before leaving the premises.

The Contractor will be responsible for resetting systems, replacing and replenishing all affected items resulting from the activation, intended or unintended, of any Fire Safety Systems Major Component Information summaries for the systems are provided. The estimated quantities of devices are provided solely as a guide for Contractor. The MassDOT does not expressly or by implication agree that the actual number of devices associated with each system, or the amount of Work, will correspond therewith.

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FIRE DETECTION SYSTEM INSPECTION AND TESTING (Continued)

The listing in this Contract of particular things to be furnished or done at the Contractor’s expense shall not be deemed to imply that only those items so enumerated, or only things of a nature similar to those enumerated shall be so furnished and done; but the Contractor shall perform all Work which is proper for or incidental to the purpose of the matter referred to in the proposal paragraphs to ensure compliance with all applicable local, state, and federal codes, laws, ordinances, etc., including but not limited to National Fire Protection Association Code Nos. 1, 11, 12, 17, 25, 72 and 2001; Boston Fire Department Fire Alarm Order 93-1;

Massachusetts State Building Codes CMR 527 and CMR 780 Article 10; and M. G. L. 141 and

146. To the extent referenced, these codes, laws, ordinances, etc. shall form a part of this Contract as if set forth herein in full. In the case of conflict between provisions of codes, laws, ordinances, etc., the more stringent requirements shall apply. In addition, all things not expressly mentioned in these requirements but involved in carrying out their intent are required, and the General Contractor shall perform the same as though they were specifically delineated and described.

The locations will require, as outlined in NFPA 72, various inspection and testing activities depending on the appropriate frequency interval. The Contractor shall document the inspections, tests and maintenance of each system.

DOCUMENTATION AND REQUIREMENTS FOR MATERIALS/PARTS

All materials, whether repair or replacement, shall be new and unused, unless approved by the Engineer. The Contractor shall furnish all materials except when MassDOT supplies the material. The Engineer must approve all materials prior to installation. Any electrical materials during demolition by the Contractor shall remain the property of MassDOT and be stacked at a depot specified by the Engineer, unless directed otherwise. Vehicles required to transport to/or throughout the project shall be provided by the Contractor and shall be considered incidental to the various items of work, unless otherwise noted.

No materials shall be ordered until approved by the Engineer and competitive prices may be required if the Engineer directs.

MassDOT reserves the right to furnish any materials it deems advisable, and the Contractor shall have no claims for costs and markup on those materials.

The Contractor shall furnish certified paid receipts for all materials that are required prior to payment by MassDOT.

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DOCUMENTATION AND REQUIREMENTS FOR MATERIALS/PARTS (Continued)

For installations requiring a permit, the following documentation must be submitted to the Engineer before scheduling a final inspection. The Contractor shall submit two (2) sets of Operation and Maintenance Manuals. Each manual shall include the following minimum requirements:

• As-built wiring

• Battery Calculations

• Model, serial numbers

• Maintenance and repair procedures

• Warranty documents

• Certified Test Reports

• Certificate of Completion

Paper Sizes and Quality:

• All documents should be produced in the A4 paper size (8.5 in × 11 in).

• As-built documents and other larger material should be A3 paper size (11 in x 17 in).

Bind or contain each hard copy of the operations and maintenance manuals in white, durable, four ring hard cover binders in accordance with AS P5, not greater than 3 inch thick and, with the Project, Facility, Manual Name (Trade, Service or System Name e.g. Electric Services) permanently marked on the spine and outside front cover with clear protection on the covers.

Front Cover will contain the following:

• Project Title

• The Location Name – the name of the MassDOT Depot/facility on which the works are undertaken (where a project spans a number of locations separate O&M Manuals are to be provided for each Base)

• The Manual Name – the title of the trade, service or systems covered by this Manual, e.g.

Electrical Fire Services

• The Author – the author or organization responsible for creation of the Manual e.g.

Contractor and/or Sub-contractor

• The date of publication

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PERFORMANCE

The Contractor shall utilize the appropriate AFSA and NFPA forms to document all Work performed. The Contractor shall furnish copies of the completed forms to the MassDOT upon the completion of each portion of Work, and shall maintain original records of all said Work performed by the Contractor through the end of the Contract. Original records shall then be turned over to the MassDOT.

The Contractor shall be responsible for the Fire Detection Systems and Sub-Fire Alarm Panels, Initiating Devices, Indicating Devices, and Supervisory Devices associated with the systems outlined in the Fire Systems Summary.

Notify the MassDOT's Highway Operation Center (HOC), building occupants, and Central Station that tests are being conducted, and when tests are completed.

Perform testing, inspection and maintenance of all systems and equipment in the facilities as set forth in the Fire Systems Summary either through its own labor or through its Subcontractor(s), which shall include all NFPA requirements.

Perform any routine adjustments and repairs that are required to maintain efficient operation of the equipment and clear up any faults before leaving the premises.

Complete and submit all appropriate AFSA or NFPA forms to the Authorites.

Provide on-call emergency service for response to alarms, and activations in accordance with NFPA and BFD requirements.

All Work required by NFPA codes for Quarterly, Semi-Annual, and Annual, intervals shall be performed to satisfy the objective of this Contract. Routine weekly and monthly Inspections of the systems will be performed by the MassDOT. All labor, materials, equipment, vehicles, etc., required for the testing, inspection, and the Contractor shall furnish repair under this Contract;

and all costs for it shall be contained in the Contractor’s Prices.

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SUBSECTION 8.14 UTILITY COORDINATION, DOCUMENTATION, AND

MONITORING RESPONSIBILITIES

A. GENERAL

In accordance with the provisions of Section 8.00 Prosecution and Progress, utility coordination is a critical aspect to this Contract. This section defines the responsibility of the Contractor and MassDOT, with regard to the initial utility relocation plan and changes that occur as the prosecution of the Work progresses. The Engineer, with assistance from the Contractor shall coordinate with Utility companies that are impacted by the Contractor’s operations. To support this effort, the Contractor shall provide routine and accurate schedule updates, provide notification of delays, and provide documentation of the steps taken to resolve any conflicts for the temporary and/or permanent relocations of the impacted utilities. The Contractor shall provide copies to the Engineer of the Contractor communication with the Utility companies, including but not limited to:

• Providing advanced notice, for all utility-related meetings initiated by the Contractor.

• Providing meeting minutes for all utility-related meetings that the Contractor attends.

• Providing all test pit records.

• Request for Early Utility work requirements of this section (see below).

• Notification letters for any proposed changes to Utility start dates and/or sequencing.

• Written notification to the Engineer of all apparent utility delays within seven (7)

Calendar Days after a recognized delay to actual work in the field – either caused by a Utility or the Contractor.

• Any communication, initiated by the Contractor, associated with additional Right-of-Way needs in support of utility work.

• Submission of completed Utility Completion Forms.

B. PROJECT UTILITY COORDINATION (PUC) FORM

The utility schedule and sequence information provided in the Project Utility Coordination Form (if applicable) is the best available information at the time of the bid and has been considered in setting the contract duration. The Contractor shall use all of this information in developing the bid price and the Baseline Schedule Submission, inclusive of the individual utility durations sequencing requirements, and any work that has been noted as potentially concurrent utility installations.

C. INITIATION OF UTILITY WORK

The Engineer will issue all initial notice-to-proceed dates to each Utility company based on either the:

1) Contractor’s accepted Baseline Schedule

2) An approved Early Utility Request in the form of an Early Utility sub-net schedule (in accordance with the requirements of this Subsection)

3) An approved Proposal Schedule

C.1 - BASELINE SCHEDULE – UTILITY BASIS

The Contractor shall provide a Baseline Schedule submission in accordance with the requirements of Subsection 8.02 and inclusive of all of the information provided in the PUC Form that has been issued in the Contract documents. This is to include the utility durations, sequencing of work, allowable concurrent work, and all applicable considerations that have been depicted on the PUC Form.

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SUBSECTION 8.14 (Continued)

C.2 – EARLY UTILITY REQUEST – (aka SUBNET SCHEDULE) PRIOR TO THE

BASELINE

All early utility work is defined as any anticipated/required utility relocations that need to occur prior to the Baseline Schedule acceptance. In all cases of proposed early utility relocation, the Contractor shall present all known information at the pre-construction conference in the form of a ‘sub-net’ schedule showing when each early utility activity needs to be issued a notice-to-proceed. The Contractor shall provide advance notification of this intent to request early utility work in writing at or prior to the Pre-Construction meeting. Prior to officially requesting approval for early utility work, the Contractor shall also coordinate with MassDOT and all utility companies (private, state or municipal) which may be impacted by the Contract. If this request is acceptable to the Utilities and to MassDOT, the Engineer will issue a notice-to-proceed to the affected Utilities, based on these accepted dates.

C.3 – PROPOSAL SCHEDULE - CHANGES TO THE PUC FORM

If the Contractor intends to submit a schedule (in accordance with MassDOT Standard Specifications, Division I, Subsection 8.02) that contains durations or sequencing that vary from those provided in the Project Utility Coordination (PUC) Form, the Contactor must submit this as an intended change, in the form of a Proposal Schedule and in accordance with MassDOT Standard Specifications, Division I, Subsection 8.02. These proposed changes are subject to the approval of the Engineer and the impacted utilities, in the form of this Proposal Schedule and a proposed revision to the PUC form. The Contractor shall not proceed with any changes of this type without written authorization from the Engineer, that references the approved Proposal Schedule and PUC form changes. The submission of the Baseline Schedule should not include any of these types of proposed utility changes and should not delay the submission of the Baseline Schedule. As a prerequisite to the Proposal Schedule submission, and in advance of the utility notification(s) period, the Contractor shall coordinate the proposed utility changes with the Engineer and the utility companies, to develop a mutually agreed upon schedule, prior to the start of construction.

D. UTILITY DELAYS

The Contractor shall notify the Engineer upon becoming aware that a Utility owner is not advancing the work in accordance with the approved utility schedule. Such notice shall be provided to the Engineer no later than seven (7) calendar days after the occurrence of the event that the Contractor believes to be a utility delay. After such notice, the Engineer and the Contractor shall continue to diligently seek the Utility Owner’s cooperation in performing their scope of Work.

In order to demonstrate that a critical path delay has been caused by a third-party Utility, the Contractor must demonstrate, through the requirements of the monthly Progress Schedule submissions and the supporting contract records associated with Subsection 8.02, 8.10 and 8.14, that the delays were beyond the control of the Contractor.

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SUBSECTION 8.14 (Continued)

All documentation provided in this section is subject to the review and verification of the Engineer and, if required, the Utility Owner. In accordance with MassDOT Specifications, Division I, Subsection 8.10, a Time Extension will be granted for a delay caused by a Utility, only if the actual duration of the utility work is in excess of that shown on the Project Utility Coordination Form, and only if;

1) proper Notification of Delay was provided to MassDOT in accordance with the time requirements that are specified in this Section

2) the utility delay is a critical path impact to the Baseline Schedule (or most recently approved Progress Schedule)

E. LOCATION OF UTILITIES

The locations of existing utilities are shown on the Contract drawings as an approximation only.

The Contractor shall perform a pre-construction utility survey, including any required test pits, to determine the location of all…