Attachment E - Amendment 0002 Vendor Questions.docx

RFQ 60RRBH23Q0008

Amendment 0002 – Attachment E Vendor Questions Regarding 60RRBH23Q0008 for Shipping and Receiving Clerk Services

Question 1: Page (38) under general instructions-Mandatory site visits shall be completed by April 19, 2023, at 2:00pm CST. Please see Section I.B for more information on site visits. Question: Could the RRB clarify if the site visit is mandatory to be able to bid on this contract?

RRB Response 1: Yes, the site visit is mandatory. The site visit will give the vendor a complete understanding of the workload requirements, the size of the RRB facility, and ensure that the vendor will offer accurate pricing.

Question 2: Could the RRB provide the required/ estimated workload for the Shipping and Receiving Clerks annually i.e., how many hours? This will allow the contractor to provide it best pricing for this effort.

RRB Response 2: The workload is described in the RFQ in Section III.

Question 3: The resumes of the proposed primary and backups to the primary contractor employee. Question: Could RRB clarify if the contractor is to provide resumes for a primary and alternate candidate?

RRB Response 3: Yes, the contractor is to provide resumes of all the key personnel they will be providing. See Section III of the RFQ.

Question 4: The resumes of the account manager assigned to the RRB. Question: Can RRB clarify how the term account manager is being used/ is the same as the contractor project manager or site manager?

RRB Response 4: Yes, the account manager shall be used the same as the contractor project/ site manager.

Question 5: Unsatisfactory work, absenteeism, and tardiness is undesirable; therefore, if the contractor’s performance remains less than satisfactory and fails to adhere to the contract specifications, the contract may be canceled or terminated. Question: Could the government clarify / provide any previous unsatisfactory work, absenteeism, and tardiness that have resulted in contract termination?

RRB Response 5: Unsatisfactory work is work that does not meet the requirements specified throughout this solicitation.

Question 6: Could RRB provide the cost that may be de-ducted from h contractor due to the government reprove of these services from an alternate source and charge the contractor for all costs incurred by the Government?

RRB Response 6: The exact cost cannot be determined at this time. It would be based the costs incurred by the Government for the specific incident.

Question 7: Could the government provide the number of shipping and receiving clerks for this effort?

RRB Response 7: The Government has provided the requirements. The contractor is responsible to provide the appropriate number of contractor staff to meet the RRB’s requirements. See section III for details.

Question 8: Could the government provide the requisite requirements for the Account Manager?

RRB Response 8: Offeror is to provide the RRB with the Account Managers tasks/duties as part of their Technical Proposal. The RRB anticipates that the Account Manager will be required to manage/resolve any issues with the onsite contractor employee.

Question 9: Can RRB clarify/ confirm that the shipping and receiving clerk is the only LCAT required for this effort outside of the account manager?

RRB Response 9: Yes.

Question 10: Could RRB clarify if the offeror is to submit a complete copy of the quality plan in conjunction with the proposal? Question: If so, should it be submitted as a separate document and not included in the page count?

RRB Response 10: Yes. See section V.3, paragraph 1. The quality plan is included as part of the page count.

Question 11: Question: Under the (b) past performance the government mention elevator maintenance, could the government clarify/ confirm elevator maintenance is part of this requirement?

RRB Response 11: No. this is not part of the requirement. All references to elevator maintenance shall be ignored. See Amendment 0001.

Question 12: Could the government provide/confirm the estimated start date of this contract?

RRB Response 12: See section I paragraph B.

Question 13: In reference attachment (D PPQ) there is no place for the proposed client to sign / acknowledge this form / could the RRB confirm is correct?

RRB Response 13: Signatures are optional. The references shall submit the PPQs directly to proposals@rrb.gov.

Question 14: Is there an incumbent for this opportunity? If so please advise on the incumbent name, contract number, and estimated value.

RRB Response 14: The incumbent contractor is UNIFIED BUSINESS SOLUTIONS, LLC. See https://www.usaspending.gov for full details.

Question 15: It seems this requirement is for 1 FTE, please confirm.

RRB Response 15: See answer to question 7 above.

Question 16: If this requirement is indeed for 1 FTE, the site visit seems to provide an advantage to in-state vendors.

RRB Response 16: See answer to question #1 as the reasoning for mandatory site visit.

Question 17: Pages 5-8: What numbers should be entered into the Schedule of Supplies and Services CLINs 001, 002, 003, 004 and 005 given the quantity is 0?

RRB Response 17: These are only informational lines. Pricing must be entered on the sub-CLINS as stated in the solicitation. Pricing must be provided for Sub-CLINs: 0001AA, 0001AB, 0002AA, 0002AB, 0003AA, 0003AB, 0004AA, 0004AB, 0005AA and 0005AB.

Question 18: Page 9: RRB states “the RRB prefers (not requires) quotes against a GSA contract.” Does this mean that you would like us to quote you our best commercial price/rates from our GSA MAS contract? Or does this mean that you plan to run the contract through GSA, which would also incur the GSA contract fee? Please clarify either way

RRB Response 18: If offeror currently has a GSA contract, then provide a quote of off your GSA schedule and submit a copy of the GSA contract with your proposal.

Question 19: Page 10: Section B discusses a performance standard penalty in regards to overtime hours. Please define the penalty.

RRB Response 19: It means that no adverse action will be taken towards the contracted employee. The RRB will not never force a contractor’s employee to work overtime. It is the contractor’s responsibility to meet the occasional overtime requirements by the overtime with its pool of employees that are ready and able to work the hours required by the RRB

Question 20: Page 29: Wage Determination: Please provide the associated labor category to be used for this opportunity.

RRB Response 20: The wage category is for the requirement of a “receiving and shipping clerk”.

Question 21: Page 38: For the business proposal requirement d- the completed sam registration is quite long and includes the completed Representations and Certificaions required in e. What part of the Sam registration should be submitted to comply with d?

RRB Response 21: The requirement to submit with the business proposal a copy of the entire SAM registration.

Question 22: Page 38: For the Representations and Certifications submission, may offerors complete only paragraph b in compliance with FAR 52.212-3 in lieu of the complete submission of Representations and Certifications?

RRB Response 22: The contractor shall submit a completely filled out representations and certifications or the full SAM registration that includes all representations and certifications.

Question 23: Page 38: What other information would the RRB expect to see in the Business Proposal section F given there is also a Technical Proposal submission?

RRB Response 23: See section V – Proposal Submission Instructions, paragraph 2 and 3.

Question 24: Staffing: RRB mentions that there is currently one (1) incumbent staff member performing this work. Are there any other part or full time staff members assigned to this contract?

RRB Response 24: No

Question 25: Which positions does the government consider key positions for this contract?

RRB Response 25: See Section III.

Question 26: Parking: Is there parking provided in the building where work is performed?

RRB Response 26: No parking is provided. The Government will not pay for daily parking for contractor’s employee(s).

Question 27: Would the government consider extending the due date for submission by 1 week?

RRB Response 27: No

Question 28: Is there a page limit for the business proposal or technical proposal?

RRB Response 28: No, but the size of the folders cannot exceed 5MB.

Question 29: In Section III Part A, can the government clarify if delivery trucks are expected on a daily basis? If so, can you please provide an estimate on how many incoming and outgoing deliveries that involve trucks are expected in a day?

RRB Response 29: No estimate can be provided as it may vary on a daily basis.

Question 30: Aside from the mandatory site visit, can the Government provide the site map or building plan of the RRB Head Quarters?

RRB Response 30: No. A site map or building plan will not be provided as the contractor must have attended the site visit.

Question 31: Can an offeror team up with a Subcontractor and use its experience as part of the Past Performance?

RRB Response 31: No.