60RRBH21TR0013 Fire Alarm System Maintenance FINAL.pdf

Document Number: 60RRBH21R0013 PROCESSED Page 1 of 35

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

60RRBH21R0013

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

04/27/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Hasael Roman

b. TELEPHONE NUMBER (No collect calls) 312-751-4397

8. OFFER DUE DATE / LOCAL

TIME

05/20/2021 11:00:00

CODE 60RRBH

Acquisition Management U.S. Railroad Retirement Board Acquisition Management Division 844 North Rush Street Chicago, IL 60611-1275

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

036CODE15. DELIVER TO

U.S. RAILROAD RETIREMENT BOARD

FACILITY MANAGER

844 N. RUSH ST., 2ND. FL.

CHICAGO, IL 60611

CODE 03916. ADMINISTERED BY

U.S.RAILROAD RETIREMENT BOARD

ACQUISITION MANAGEMENT

844 N. RUSH ST., 9TH FL.

CHICAGO, IL 60611

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

039CODE18a. PAYMENT WILL BE MADE BY

U.S. RAILROAD RETIREMENT BOARD

FISCAL OPERATIONS

844 N RUSH ST., 5TH FLOOR

CHICAGO, IL 60611

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Paul T. Ahern

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 60RRBH21R0013 PROCESSED Page 2 of 35

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 60RRBH21R0013 PROCESSED Page 3 of 35

Table of Contents

Section Description Page Number

I Introduction Overview

II Schedule of Supplies and Services Price Schedule

III Statement of Work Statement of Work

IV General Terms and Conditions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.232-18 Availability of Funds (Apr 1984) 52.222-54 Employment Eligibility Verification (Oct 2015) RRB.A.01 A. General RRB Provision-1.Technical Direction RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration 52.217-8 Option to Extend Services (Nov 1999) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Jan 2021) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.233-2 Service of Protest (Sept 2006) RRB.A.30 Continuity of Services RRB.A.31 Certificate of Maintainability RRB.A.32 Credit for Failure to Meet Required Maintenance Response Times RRB.A.04 A. General RRB Provision-4.Conflicts of interest RRB.A.05 A. General RRB Provision-5.Post award meeting RRB.B.02 B. Security Provisions-1. Privacy Or Security Safeguards (AUG 1996) FAR 52.239-1 (with RRB Fill-ins) RRB.A.06 A. General RRB Provision-6.Notice of Intent to Withhold Payment RRB.B.01 B. Security Provisions-1.Security Information RRB.A.02 A. General RRB Provision-2.Term of Contract RRB.A.20 Billing 52.228-5 Insurance-Work on a Government Installation (Jan 1997)

V Proposal Submission Instructions Submission of Quotations/Proposals

VI Evaluation and Award Evaluation

VII List of Attachments Attachments

Document Number: 60RRBH21R0013 PROCESSED Page 4 of 35

Section I - Introduction

Overview

A. Agency Information - The U. S. Railroad Retirement Board (RRB) is an independent federal agency that administers a retirement and survivor benefit program for railroad employees and their families. The RRB was established by the Railroad Retirement Acts of 1937 and 1974. Its benefit program was the forerunner of the more familiar Social Security System. The Railroad Retirement System is unique inasmuch as it is the only federally administered benefit program covering a single private industry. The RRB also administers the Railroad Unemployment Insurance Act which provides unemployment and sickness benefits to railroad employees.

The RRB’s headquarters (HQ) is located in Chicago, IL and houses 600+ RRB staff as well as multiple tenant, public and private organizations.

B. Background - The Fire Alarm System located at the RRB HQ was manufactured by Edwards System Technology, a division of GE Security and is model no. ALS3/EST3. The Fire Alarm System was installed at the RRB HQ in November 2001.

C. Objective - The objective of this solicitation is to obtain competitive proposals for preventive maintenance of the Fire Alarm System and equipment located in the RRB HQ building at 844 North Rush Street, Chicago, IL 60611. The proposed preventive fire alarm system equipment maintenance shall meet the Original Equipment Manufacturer’s (OEM) requirements to properly maintain and service the fire alarm system equipment. All work shall be performed during normal working hours. To maintain the equipment in good working order, Contractor certified, factory-trained technicians shall perform all preventive maintenance tasks in accordance with the OEM guidelines issued. The Statement of Work (SOW) in Section III below provides the requirements for the preventive maintenance services of the RRB's fire alarm system equipment.

D. Site Visit - Offerors shall visit the HQ facility and become familiar with existing conditions; examine all contract documents relating to this work, and become fully informed as to the extent and character of the work required. Maintenance and operation manuals will be available for review. No allowances will be made for failure of the offerors to avail themselves of such information.

A mandatory site visit for all interested parties will be done Thursday, May 6, 2021 beginning at 9:00 a.m. local time.

NOTE: ALL LOCAL COVID-19 RESTRICTIONS APPLY. NO PPE SHALL BE FURNISHED BY THE

GOVERNMENT. OFFERORS WHO ATTEND MUST PRACTICE SOCIAL DISTICING AND WEAR

FACEMASKS. NO EXCEPTIONS!!!

Name: Scott Rush Room No.: 2nd Floor Address: 844 No. Rush Street City, State, Zip: Chicago, Illinois 60611-1275 Phone No.: (312) 751-4566 Email: scott.rush@rrb.gov Associated Lines:

Section II - Schedule of Supplies and Services

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

Period of Performance: 07/01/2021 - 06/30/2022

Description: Base year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2021 - 06/30/2022.

Document Number: 60RRBH21R0013 PROCESSED Page 5 of 35

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001AA Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

12.000000 MO

Period of Performance: 07/01/2021 - 06/30/2022

Description: Base year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2021 - 6/30/2022.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001BB Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2021 - 06/30/2022

Description: Overtime Services for the base year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2021 - 6/30/2022.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001CC Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2021 - 06/30/2022

Description: Normal/Routine Call-back Services (Non-OT) for Additional Services for the base year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2021 - 6/30/2022.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

Period of Performance: 07/01/2022 - 06/30/2023

Description: 1st Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2022 - 6/30/2023.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002AA Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

12.000000 MO

Period of Performance: 07/01/2022 - 06/30/2023

Description: 1st Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2022 - 6/30/2023.

Document Number: 60RRBH21R0013 PROCESSED Page 6 of 35

0002BB Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2022 - 06/30/2023

Description: Overtime Services for the 1st Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2022 - 6/30/2023.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002CC Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2022 - 06/30/2023

Description: Normal/Routine Call-back Services (Non-OT) for Additional Services for the 1st Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2022 - 6/30/2023.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

Period of Performance: 07/01/2023 - 06/30/2024

Description: 2nd Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2023 - 6/30/2024.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003AA Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

12.000000 MO

Period of Performance: 07/01/2023 - 06/30/2024

Description: 2nd Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2023 - 6/30/2024.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003BB Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2023 - 06/30/2024

Description: Overtime Services for the 2nd Option Year of preventive maintenance and remedial of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2023 - 6/30/2024.

Document Number: 60RRBH21R0013 PROCESSED Page 7 of 35

0003CC Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2023 - 06/30/2024

Description: Normal/Routine Call-back Services (Non-OT)for Additional Services for the 2nd Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2023 - 6/30/2024.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

Period of Performance: 07/01/2024 - 06/30/2025

Description: 3rd Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2024 - 6/30/2025.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004AA Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

12.000000 MO

Period of Performance: 07/01/2024 - 06/30/2025

Description: 3rd Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2024 - 6/30/2025.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004BB Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2024 - 06/30/2025

Description: Overtime Services for the 3rd Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2024 - 6/30/2025.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004CC Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2024 - 06/30/2025

Description: Normal/Routine Call-back Services (Non-OT)for Additional Services for the 3rd Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2024 - 6/30/2025.

Document Number: 60RRBH21R0013 PROCESSED Page 8 of 35

0005 Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

Period of Performance: 07/01/2025 - 06/30/2026

Description: 4th Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2025 - 6/30/2026.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005AA Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

12.000000 MO

Period of Performance: 07/01/2025 - 06/30/2026

Description: 4th Option Year of services for preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2025 - 6/30/2026.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005BB Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2025 - 06/30/2026

Description: Overtime Services for the 4th Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2025 - 6/30/2026.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005CC Maintenance of Fire Control/

Sprinkler System

Firm Fixed Price

0.000000 HR

Period of Performance: 07/01/2025 - 06/30/2026

Description: Normal/Routine Call-back Services (Non-OT) for Additional Services for the 4th Option Year of preventive and remedial maintenance of Fire Alarm System and equipment located at the RRB HQ for the period of 7/1/2025 - 6/30/2026.

Price Schedule

A. The offeror shall enter in the spaces provided above a firm-fixed monthly price to provide the requested services. Prices shall include all labor, supervision, management, materials and equipment (except what is excluded elsewhere in this solicitation), and required administrative support for the operations and maintenance services of the Fire Alarm System specified in this solicitation.

Indicate a firm fixed price per month for providing operations and maintenance services for the Fire Alarm System located at the U.S.

Railroad Retirement Board (as described in Section III), excluding overtime and emergency call-back services. The offerer shall enter this information in sub-CLINS 0001AA, 0002AA, 0003AA, 0004AA and 0005AA.

Additionally, the offerer shall enter a firm fixed price per hour for overtime and emergency call-back services in the following sub- CLINS shown above: 0001BB, 0001CC, 0002BB, 0002CC, 0003BB, 0003CC, 0004BB, 0004CC, 0005BB and 0005CC.

Document Number: 60RRBH21R0013 PROCESSED Page 9 of 35

B. CONTRACTOR INFORMATION FOR ORDER ADMINISTRATION

1) Order Address: __________________________

2) Business size* __________________________

3) Federal Tax ID # __________________________

4) DUNS No. __________________________

5) Remit Address __________________________

6) GSA Contract No. __________________________

7) Authorized representatives: Business Technical Name ________________ _______________ Phone ________________ _______________ Fax # ________________ _______________ E-mail ________________ _______________

8) System for Award Management (SAM) completed:

YES [ ] NO [ ]

Offeror must be registered on SAM (www.sam.gov) to be eligible for award of a contract or order.

* Business size must be properly annotated on SAM site.

Associated Lines:

PERIOD OF PERFORMANCE

ITEM START END

0001 07/01/2021 06/30/2022

0001 AA 07/01/2021 06/30/2022

0001 BB 07/01/2021 06/30/2022

0001 CC 07/01/2021 06/30/2022

0002 07/01/2022 06/30/2023

0002 AA 07/01/2022 06/30/2023

0002 BB 07/01/2022 06/30/2023

0002 CC 07/01/2022 06/30/2023

0003 07/01/2023 06/30/2024

0003 AA 07/01/2023 06/30/2024

0003 BB 07/01/2023 06/30/2024

0003 CC 07/01/2023 06/30/2024

0004 07/01/2024 06/30/2025

0004 AA 07/01/2024 06/30/2025

0004 BB 07/01/2024 06/30/2025

0004 CC 07/01/2024 06/30/2025

0005 07/01/2025 06/30/2026

0005 AA 07/01/2025 06/30/2026

Document Number: 60RRBH21R0013 PROCESSED Page 10 of 35

0005 BB 07/01/2025 06/30/2026

0005 CC 07/01/2025 06/30/2026

Document Number: 60RRBH21R0013 PROCESSED Page 11 of 35

Section III - Statement of Work

Statement of Work

A. General Requirements

1. The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, instruments and equipment, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified herein.

a. Operations and maintenance is defined as all services, repairs and testing necessary to maintain all fire alarm systems in a fully operational mode, 24 hours a day, 7 days a week. The exception to this requirement is for scheduled downtime including all labor, parts and materials.

b. The Contractor shall provide services to support the listed aspects of fire alarm system operations and maintenance.

All equipment shall be maintained in accordance with the manufacturer’s recommendations and/or the best practices of the industry including especially:

- National Fire Protection Association (NFPA) 72-99,

- American National Standards Institute/American Society of Mechanical Engineers (ANSI/ASME) Safety Code Requirements,

- Manufacturer’s Recommendations,

- the requirements of this solicitation,

- All other applicable laws, regulations, rules, ordinances, and codes.

c. The Contractor shall offer a discount on labor and parts for work beyond the scope of agreement.

d. The Contractor will perform the above described maintenance services at the U.S. Railroad Retirement Board, 844 North Rush Street, Chicago, IL 60611-1275.

e. Equipment under warranty shall be maintained in accordance with OEM warranty instructions and conditions.

3. The Contractor shall maintain the fire alarm control room and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor’s personnel shall clean up all debris and leave the area in a presentable condition.

3. All scheduled work that requires systems, equipment, apurtances or accessories to be taken out of service shall be coordinated with the Contracting Officer's Representative (COR) and the Contractor shall report to the COR the status of the equipment or systems not operating due to uncompleted work by the close of each workday.

4. The principal period to provide remedial and preventive maintenance service shall be 6:00a.m. through 3:00p.m. Central Time, Monday through Friday except Federal holidays.

B. Remedial Maintenance

1. The COR will be verbally notified through a telephone call from an authorized employee of the RRB (security guard) that the equipment is inoperative or in a degraded condition. Remedial maintenance shall be performed after verbal notification is made to the contractor by the COR, since RRB notification to the contractor will originate from the COR. The contractor shall be responsible for determining the problem which includes, but is not limited to, “all supervisory” alarm conditions as indicated on the fire alarm panel. It also would include instances when the fire panel will not reset and re-mote fire monitoring service cannot be properly restored.

2. Upon notification by an authorized RRB employee, the contractor's maintenance personnel shall arrive on-site and resolve the problem within the response/resolution time frames specified below. If maintenance personnel fail to provide resolution within the time specified below, the contractor will provide the RRB a credit amount per the provision "Credit for Failure to Meet Maintenance Response Times" in Section IV below.

Document Number: 60RRBH21R0013 PROCESSED Page 12 of 35

3. The contractor shall provide an on-site response within two hours of RRB problem notification and resolve all equipment problems by restoring full operational capability within four hours of notification by the RRB.

C. Preventive Maintenance Requirements

1. The Contractor shall repair, replace and/or service any piece of equipment, component or part of the fire alarm system as is required in a well-planned preventive maintenance program that sustains and maintains the system in full operational working order to OEM specifications. The preventive maintenance program shall consist of systematic examination of all peripheral devices. The Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. (See Section H. of this section for reporting requirements.)

2. All preventive maintenance scheduled quarterly must be completed during that quarter. Requests by the Contractor for deviations from the approved schedule must be submitted with appropriate justification to the COR for approval.

3. The Contractor shall conduct running tests or checks of the fire alarm system. The tests shall be performed during normal operating times provided that it does not cause an interruption in service or increase monthly demand cost. The COR will define the peak usage periods during which tests or checks are prohibited, and provide the Contractor with this information.

4. Equipment for which scheduled maintenance is to be performed more frequently than annually (i.e., quarterly, etc.,) shall be proportionally scheduled for completion during the first 9 months of the appropriate contract year, taking into consideration the existing preventive maintenance (PM) cycle of attached list of maintained equipment (Attachment 1).

D. The Annual Preventive Maintenance program shall include the following:

1. Test all peripheral devices in attached list of maintained equipment (Attachment 1) following the test method and inspection requirements per NFPA 72-99 recommended test methods and frequencies as a minimum guideline for system testing along with the manufacturer's recommendations.

2. A visual inspection of every device in the list of maintained equipment (Attachment 1) will be performed to ensure that no facility changes have occurred which could affect equipment or system performance based on the original design.

3. Contractor will replace any failed alarm device. All repair labor will be provided during normal working hours. Any repair labor required outside of normal working hours will be scheduled with the facility manager/COR.

4. The Contractor shall provide a written report of findings, corrective actions, and recommendations following each visit.

5. There may be occasions when it is deemed necessary by the COR that certain repair services, including, but not limited to, testing horns, strobes and various peripheral devices, or repairing a dysfunctional main panel that poses a safety threat to the facility, be performed at times other than normal operating times and/or when personnel in the facility and/or restaurants are not disturbed.

E. Contractor Certification Requirements

Contractor must provide NICET III certified fire alarm technicians or proof of equivalent experience for all programming of the EST3 Fire Alarm System at the RRB. Contractor shall provide proof of such certification or equivalent experience with their offer. Contractor must show proof of being an EST strategic partner or have an EST strategic partner to utilize for all programming of the existing fire alarm system.

F. Additional Service

1. During the term of the contract, the COR may require the Contractor to use overtime to perform work outside the scope of this contract but associated with or incidental to, expediting return of equipment and/or systems to operating condition or to minimize disruption to building occupants. The use of overtime will be authorized only by the COR, or the Contracting Officer.Periodically, occupant agencies may work on Saturdays, Sundays or evenings. In this case the building euqipment must be operated to maintain the environmental conditions present during normal operating hours. Work that needs to be completed on the fire alarm system during these times may not interrupt the building equipment.

2. The Contractor shall provide overtime services when requested, either verbally or in writing, by the COR. The request for overtime services will normally be made one working day in advance.

Document Number: 60RRBH21R0013 PROCESSED Page 13 of 35

3. The Contractor shall respond promptly to required overtime services (within 4 hours of the time of notification) to the site during other than normal operating times (6:00a.m. through 6:00p.m.). The Contractor shall remain on the job until the required services have been resolved. Repairs shall be completed within 12 consecutive hours after notification by the RRB.

If the situation cannot be resolved immediately, the Contractor shall promptly notify the COR of the time and date corrective action will be taken. Requests for service may be made by the COR by telephone. The Contractor will be paid at the hourly rate specified in Section II.

G. Non-Chargeable Maintenance Items

1. There shall be no additional charges for:

a. Replacement parts, excluding all batteries, unless such parts are required due to the fault or negligence of the RRB, or a catastrophic event.

b. Preventive maintenance, regardless of when performed.

c. OEM maintenance in accordance with Section III.A.1.

H. Inspections, Testing and Reports

1. The Contractor shall be responsible for providing a qualified employee, who is familiar with the equipment, to inspect, test and prepare a comprehensive report of all fire alarm peripheral devices as required. The Contractor shall perform the inspection testing and maintenance (ITM) per the requirements of NFPA 72 latest addition.

2. The Contractor's designated Maintenance Services Supervisor shall sign and submit, within 5 work days after the end of the month, a monthly progress report indicating the preventive maintenance work performed on each piece of equipment by type, equipment number, and location to the COR. In addition, the Contractor shall submit a consolidated report encompassing all services provided under this contract to the COR within 5 work days after the end of the month. This report shall include type of service, (i.e., preventive maintenance, service call, repair, overtime/supplemental or emergency) description of work and the number of hours expended.

3. The Contractor shall be responsible for the correction of all deficiencies, listed in the comprehensive report, which are within the scope of the contract, by the date specified by the COR. When all listed deficiencies have been corrected the Contractor shall sign and date the inspection report and return it to the COR.

4. The Contractor shall instruct his personnel that any time they perform work under this contract they shall:

a. Sign in and out on the “Record of time of arrival and departure” from building located at the first floor security desk.

I. Management of As-Built Drawings

Contractor will serve as manager of as-built AutoCAD drawings and is responsible for updating documents as needed.

All changes to the fire alarm system will be submitted by the COR to the offeror to incorporate into these documents.

The contractor shall submit updated drawings in PDF and AutoCAD format to the GSA Fire Protection Engineer and RRB COR within 2 weeks of notification of the changes from the COR. The contractor must also submit updated drawings in a hard copy form which will be kept in the fire control room of the first floor of the RRB, available for the City of Chicago Fire Department.

J. Post Award Conference

In order to codify the implementation and procedural issues attendant upon contract performance start up, a post award conference will be held at the RRB Headquarters Facility, 844 North Rush Street, Chicago, Illinois 60611-1275. The contractor must attend this conference and be prepared to discuss an initial phase-in plan. The contractor will be responsible for all costs related to attending this conference. It is anticipated that this conference will be held within 5 workdays after contract award.

K. Quality Control Program

1. The Contractor shall establish a complete quality control (QC) program to assure the requirements of the contract are provided as specified. The program shall include, but not be limited to, the items described herein.

Document Number: 60RRBH21R0013 PROCESSED Page 14 of 35

a. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection. The checklist shall include every area of the contractor's operation as well as every task required to be performed.

b. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies.

c. A file of all inspections conducted by the Contractor and the corrective action taken shall be made available to the Government during the term of the contract.

L. Supplies, Materials, Property, Equipment and Replacement parts

1. The Contractor shall furnish all supplies, parts, and materials necessary to perform maintenance, inspection, repairs or replacements to the Fire Alarm System, equipment, appurtenances and accessories.

The Contractor must obtain the approval from the COR before storing anything on RRB premises.

The Contractor shall maintain replacement parts onsite or the parts shall be immediately available so the Contractor can sustain the fire alarm system operational per their plan, and the uptime requirements specified above.

2. The Contractor shall be solely responsible to determine which materials are required to effectively perform the job and inform the COR thereof. The Government shall make available to the Contractor, any and all such materials already at its disposal.

3. All parts replaced under the provisions of this contract shall be new, or certified as new, and identical to original equipment or the equipment manufacturer’s recommended replacement parts.

4. Any and all drawings and wiring diagrams used by the Contractor for work under this contract shall be accessible to the COR at any time.

5. Government Property

a. The Contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property.

b. Government property shall be used only in direct operations of providing contract services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor or the Contractor's employees.

c. The Government will furnish space within the building commensurate with the Contractor's personal complement and operational requirements including locker rooms. Any existing equipment, such as clothes lockers, tables, benches or chairs placed within the building by the Government, may be used by the Contractor during the term of the contract.

This equipment must be kept neat and clean and be returned to the Government at the expiration of the contract in reasonably the same condition as at the time of entering into the contract.

d. Space in the building will be assigned to the Contractor for the storage of an inventory of its supplies, replacement parts, and the equipment which it will use in the performance of work under the contract. The Contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in any way for damage or loss to the Contractor's stored supplies, materials, replacement parts, or equipment.

M. Phase out Procedure

On a mutually agreeable date no less than 90 days prior to the contract termination date, the Contractor and the COR or designee shall together make a complete and systematic inspection of all fire alarm systems equipment in the building(s) covered by this contract. Based on this inspection, the Contractor shall be provided with a deficiency list. The Contractor shall have 30 days from the receipt of this list to correct all items which fall within the scope of this contract. Sixty days prior to the contract termination, the contractor shall submit up-to-date as built drawings back to the RRB in AutoCAD and PDF format.

Associated Lines:

Document Number: 60RRBH21R0013 PROCESSED Page 15 of 35

Section IV - General Terms and Conditions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.aquisition.gov [Insert one or more Internet addresses]

(End of provision) The following clauses have been incorporated by reference:

Clause Title

52.204-13 System for Award Management Maintenance (Jul 2013) 52.212-1 Instructions to Offerors - Commercial Items (Oct 2015) 52.212-2 Evaluation - Commercial Items (Oct 2014) 52.212-4 Contract Terms and Conditions - Commercial Items (May 2015) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.237-3 Continuity Of Services (Jan 1991) 52.245-1 Government Property (Apr 2012) Associated Lines:

52.232-18 Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.222-54 Employment Eligibility Verification (Oct 2015)

(a) Definitions. As used in this clause--

"Commercially available off-the-shelf (COTS) item"--

(1) Means any item of supply that is--

(i) A commercial item (as defined in paragraph (1) of the definition at 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. Per 46 CFR

525.1 (c)(2), "bulk cargo" means cargo that is loaded and carried in bulk onboard ship without mark or count, in a loose unpackaged form, having homogenous characteristics. Bulk cargo loaded into intermodal equipment, except LASH or Seabee barges, is subject to mark and count and, therefore, ceases to be bulk cargo.

Document Number: 60RRBH21R0013 PROCESSED Page 16 of 35

"Employee assigned to the contract" means an employee who was hired after November 6, 1986 (after November 27, 2009 in the Commonwealth of the Northern Mariana Islands), who is directly performing work, in the United States, under a contract that is required to include the clause prescribed at 22.1803. An employee is not considered to be directly performing work under a contract if the employee--

(1) Normally performs support work, such as indirect or overhead functions; and

(2) Does not perform any substantial duties applicable to the contract.

"Subcontract" means any contract, as defined in 2.101, entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

"Subcontractor" means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another subcontractor.

"United States", as defined in 8 U.S.C. 1101(a)(38), means the 50 States, the District of Columbia, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands.

(b) Enrollment and verification requirements. (1) If the Contractor is not enrolled as a Federal Contractor in E-Verify at time of contract award, the Contractor shall--

(i) Enroll. Enroll as a Federal Contractor in the E-Verify program within 30 calendar days of contract award;

(ii) Verify all new employees. Within 90 calendar days of enrollment in the E-Verify program, begin to use E-Verify to initiate verification of employment eligibility of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); and

(iii) Verify employees assigned to the contract. For each employee assigned to the contract, initiate verification within 90 calendar days after date of enrollment or within 30 calendar days of the employee's assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section).

(2) If the Contractor is enrolled as a Federal Contractor in E-Verify at time of contract award, the Contractor shall use E-Verify to initiate verification of employment eligibility of--

(i) All new employees.

(A) Enrolled 90 calendar days or more. The Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or

(B) Enrolled less than 90 calendar days. Within 90 calendar days after enrollment as a Federal Contractor in E-Verify, the Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or

(ii) Employees assigned to the contract. For each employee assigned to the contract, the Contractor shall initiate verification within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section).

(3) If the Contractor is an institution of higher education (as defined at 20 U.S.C. 1001(a)); a State or local government or the government of a Federally recognized Indian tribe; or a surety performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond, the Contractor may choose to verify only employees assigned to the contract, whether existing employees or new hires. The Contractor shall follow the applicable verification requirements at (b)(1) or (b)(2) respectively, except that any requirement for verification of new employees applies only to new employees assigned to the contract.

(4) Option to verify employment eligibility of all employees. The Contractor may elect to verify all existing employees hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), rather than just those employees assigned to the contract. The Contractor shall initiate verification for each existing employee working in the United States

Document Number: 60RRBH21R0013 PROCESSED Page 17 of 35 who was hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), within 180 calendar days of--

(i) Enrollment in the E-Verify program; or

(ii) Notification to E-Verify Operations of the Contractor's decision to exercise this option, using the contact information provided in the E-Verify program Memorandum of Understanding (MOU).

(5) The Contractor shall comply, for the period of performance of this contract, with the requirements of the E-Verify program MOU.

(i) The Department of Homeland Security (DHS) or the Social Security Administration (SSA) may terminate the Contractor's MOU and deny access to the E-Verify system in accordance with the terms of the MOU. In such case, the Contractor will be referred to a suspension or debarment official.

(ii) During the period between termination of the MOU and a decision by the suspension or debarment official whether to suspend or debar, the Contractor is excused from its obligations under paragraph (b) of this clause. If the suspension or debarment official determines not to suspend or debar the Contractor, then the Contractor must reenroll in E-Verify.

(c) Web site. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify gov/E-Verify.

(d) Individuals previously verified. The Contractor is not required by this clause to perform additional employment verification using E-Verify for any employee--

(1) Whose employment eligibility was previously verified by the Contractor through the E-Verify program;

(2) Who has been granted and holds an active U.S. Government security clearance for access to confidential, secret, or top secret information in accordance with the National Industrial Security Program Operating Manual; or

(3) Who has undergone a completed background investigation and been issued credentials pursuant to Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors.

(e) Subcontracts. The Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for identification of the parties), in each subcontract that--

(1) Is for-- (i) Commercial or noncommercial services (except for commercial services that are part of the purchase of a COTS item (or an item that would be a COTS item, but for minor modifications), performed by the COTS provider, and are normally provided for that COTS item); or

(ii) Construction;

(2) Has a value of more than $3,500; and

(3) Includes work performed in the United States.

(End of clause)

RRB.A.01 A. General RRB Provision-1.Technical Direction

Performance of the work under this contract shall be subject to the technical direction of the Contracting Officer Representative (COR). The term “technical direction” includes the following:

(a) Directions to the contractor which redirect the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual statement of work.

(b) Provisions of information to the contractor which assist in the interpretation of drawings, specifications or technical portions of the work description.

Document Number: 60RRBH21R0013 PROCESSED Page 18 of 35

(c) Review and, where required by the contract, approve technical reports, drawings, specifications and technical information to be delivered by the Contractor to the Government under this contract.

(d) Technical directions must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any directions which (1) constitutes an assignment of additional work outside the general scope of the contract;

(2) constitutes a change as defined in the contract article entitled “Changes”; (3) in any manner causes an increase or decrease in the estimated cost or the time required for contract performance; or (4) changes any of the expressed terms, conditions, or specifications of the contract.

The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this Section and within his authority under the provisions of this Section. If, in the opinion of the Contractor, any instruction or direction issued by the COR is within one of the categories as defined in (d)(1) through (4) above, the Contractor shall not proceed but shall notify the Contracting Officer within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving such notification from the Contractor, the Contracting Officer shall issue an appropriate contract modification or advise the Contractor in writing that, in his opinion, the technical direction is within the scope of this Section and does not constitute a change under the Changes article of the contract. The Contractor shall thereupon proceed immediately with the direction given.

RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration

(a) Contracting Officer - The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for convenience or default; issue final decisions regarding contract questions or matters under dispute. The CO may, however, delegate certain other responsibilities to his authorized representatives. The contracting officer shall make all such delegations in writing.

(b) Contract Officer’s Representative (COR) - The Contracting Officer may designate a COR to assist the Contracting Officer in the discharge of day-to-day responsibilities pertaining to this contract and the monitoring of Contractor performance. The specific responsibilities and limitations of COR authority are set forth in the “Technical Direction.” Provision in section IV.

(c) Contract Administrator (CA) -The Contracting Officer may designate an individual to monitor contract performance, review contract funding, billing and payments, prepare supplemental agreements and change orders, and conduct negotiations and discussions on behalf of the Contracting Officer.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30, 2021. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.