6-Snow College IFB Pest Control Services SNOC26271010 1.docx

Invitation For Bid (IFB) – Pest Control Services

BID #SNOC26271010

Issued: October 15 ,2026

Questions Due: October 22 ,2026

Due Date: October 29 ,2026

Project Description Issuing Procurement Unit: Snow College Conducting Procurement Unit: Snow College

Snow College is issuing this Invitation for Bids (IFB) to establish a contract with a responsive and responsible vendor offering the lowest total cost to provide comprehensive pest control services for Snow College campus facilities and student housing.

The successful vendor shall furnish all labor, supervision, materials, pesticides, equipment, transportation, monitoring devices, service records, and incidentals necessary to provide the services described in this solicitation. Services shall be performed in a manner that maintains a safe, healthy, and pest-controlled environment while minimizing disruption to college operations and complying with applicable federal, State of Utah, and local requirements.

Scope of Work The contractor shall provide integrated pest management services for approximately thirty four (34) campus and housing buildings. The contractor shall make one (1) regularly scheduled on-site service visit each month throughout the contract term. During each monthly visit, the contractor shall provide pest control services to the designated Food Service Areas and to campus or housing buildings identified by Snow College Campus Services. Campus Services will designate buildings for treatment each month to ensure that all buildings included in the Scope of Work receive exterior pest control treatment.

1 - Quarterly Exterior Treatment As part of the regularly scheduled monthly service visits, the contractor shall provide exterior pest control treatment at least once per quarter for all campus and housing buildings (approximately 34 buildings). Snow College Campus Services will identify the buildings to be serviced during each monthly visit.

Treatments shall address common exterior pests, including spiders, ants, wasps, earwigs, beetles, and other insects. The contractor shall inspect and treat foundations, entrances, utility penetrations, and other areas susceptible to pest activity using products and application methods appropriate for the site.

A campus map can be found in the files section or at https://snow.edu/community/downloads/SnowCollegeMap.pdf 2 - Monthly Food Service Area Treatment As part of each regularly scheduled monthly service visit, the contractor shall provide pest control service in the designated Food Service Areas. Service shall include inspection, treatment, and monitoring for cockroaches, ants, and flying insects, and servicing of fly lights, including inspection and replacement of glue boards or similar consumable monitoring components as needed.

Cafeteria: Food preparation, serving, and dining areas (historically approximately 5,589 sq. ft.).

Bistro/Library Food Service Areas: Food preparation, serving, and dining areas (historically approximately 1,106 sq. ft.).

The contractor shall coordinate treatment practices with Food Service operations and use methods suitable for food preparation and dining environments.

3 - Annual Tree Treatment for Bees and Other Stinging Insects Provide one (1) annual tree treatment for bees and other stinging insects in trees designated by Snow College Facilities Management. The contractor shall coordinate timing and treatment method with Facilities Management and shall comply with all label requirements and applicable regulations.

4 - Interior Spider Treatment - As Needed Provide interior inspection and treatment for spiders upon request by Snow College. Treatment shall be targeted to affected areas and performed with consideration for occupancy, safety, and disruption to College operations.

5 - Interior Mouse Treatment - As Needed Provide inspection and treatment for mice upon request. Service may include trapping, baiting where appropriate, monitoring, and recommendations for exclusion or correction of identified entry points. The contractor shall document observed conditions and recommended corrective actions.

6 - Bed Bug Detection and Treatment - As Needed Provide bed bug inspection, detection, treatment, and follow-up services for residence halls and campus housing upon request. Services shall include confirmation of infestation, a treatment plan, treatment, and follow-up inspection(s) as necessary to verify control. The contractor must be capable of providing both chemical treatment and heat treatment as part of a bed bug eradication plan.

7 - Service Documentation The contractor shall provide a service report following each scheduled or as-needed service visit. At a minimum, the service report shall include:

· Date of service

· Building or area serviced

· Type of service performed

· Pest activity or conditions observed

· Treatment or corrective action performed

· Pesticides, baits, traps, or other products used, as applicable

· Recommendations for corrective action or follow-up service, if needed

· Name or identification of the technician performing the service Service reports shall be provided electronically or in another format acceptable to Snow College and shall be made available to Snow College Facilities Management following completion of the service.

For pesticide applications, the contractor shall maintain all application records required by applicable federal and State of Utah laws and regulations and shall provide copies to Snow College upon request.

General Service Requirements The contractor shall:

· Provide all equipment, tools, chemicals, supplies, application equipment, markers/barriers, personal protective equipment, transportation, and labor necessary to perform the services described in this solicitation.

· Ensure that all applicators, products, and application practices comply with applicable federal and State of Utah requirements, product label requirements, and licensing requirements.

· Coordinate the date and time of each regularly scheduled monthly service visit with Snow College Campus Services or the designated College representative.

· Coordinate access, scheduling, and any required area restrictions with Snow College Facilities Management or the designated College representative.

· Utilize Integrated Pest Management (IPM) practices and targeted applications where practical to minimize unnecessary pesticide exposure and support long-term pest prevention.

· Provide Safety Data Sheets (SDS) and product labels for pesticides and chemicals used in providing services upon request by Snow College.

· Notify Snow College in advance of any treatment requiring special preparation, restricted entry, ventilation, evacuation, or other occupancy precautions. The contractor shall provide Snow College with applicable re-entry times and other safety requirements before treatment is performed.

· Take reasonable precautions to protect students, employees, visitors, property, landscaping, food service operations, and other areas from damage or unnecessary exposure resulting from pest control activities.

Service Locations Quarterly exterior pest control service shall be provided for the following Snow College campus and housing buildings. The building list is provided to establish the anticipated scope of scheduled exterior services.

Snow College reserves the right to add or remove buildings or service locations during the contract term.

Vendor Qualifications To be considered responsive, each bidder shall provide the following with its bid:

Failure to provide required qualification documentation may result in the bid being determined non-responsive.

Insurance Requirements:

Commercial General Liability (CGL)

· $1,000,000 Each Occurrence

· $3,000,000 General Aggregate A Certificate of Insurance evidencing the required coverage shall be provided to Snow College prior to the commencement of any work.

Snow College shall be named as an Additional Insured on applicable liability policies.

Contract Requirements:

The successful vendor shall be required to execute Snow College's standard contract agreement prior to the commencement of any services under this solicitation.

A sample copy of the Snow College contract is included in the Files section of this bid for review purposes. Submission of a bid constitutes acknowledgment of and willingness to execute the contract if awarded.

No services shall begin until the contract has been fully executed by both parties and all required insurance documentation has been received and approved by Snow College.

Contract Term The initial contract term shall be one (1) year. Snow College may, at its sole discretion, renew the contract for up to four (4) additional one-year periods, subject to satisfactory contractor performance, continued need, availability of funds, and applicable procurement requirements.

Renewals shall be made in writing and are not automatic. The total contract term, including all renewal periods, shall not exceed five (5) years.

Because this contract may last five years, the pricing section should also state whether prices must remain firm or whether the vendor may request an adjustment before each renewal period.

Subcontractors and Bonding:

The College requires a payment if subcontractors are used and performance bond for the amount of the bid, if vendor requires any type or form of prepayment terms, (if it is over $5,000), or the amount of the project is over $100,000. The purchase of the bond is the vendor’s responsibility. Bond(s) must be issued by a B+ or better rated company, by AM Best rated Surety Company, and/or listed on the treasury listing.

Evaluation and Award of Bids:

Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and specifications of this solicitation.

For purposes of determining the lowest bidder, Snow College will evaluate bids using the Total Annual Bid Price calculated in the bidding sheet. As-needed service rates will be evaluated as specified in the Pricing Schedule and shall remain firm for the initial contract term.

Snow College will also determine whether the bidder is responsive and responsible and has submitted all required qualification documentation.

Multiple or alternate bids will not be accepted. If multiple or alternate bids are submitted, only the bidder's primary bid will be considered.

Snow College reserves the right to reject any bid that does not comply with the requirements of this solicitation and to waive minor informalities or irregularities as permitted by applicable procurement requirements.

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