6-RFP Q26071326 Score Sheet.pdf

This is an RFP evaluation scoresheet for Solicitation #Q26071326 issued by Davis Technical College in Utah for a modern Student Information System (SIS) and associated implementation services. The solicitation seeks a comprehensive solution supporting the full student lifecycle from recruitment through post-completion outcomes, with particular emphasis on supporting the College's unique open-entry, course-based academic model where students progress at individualized paces with flexible scheduling rather than traditional term-based structures. The selected system must streamline administrative processes, improve data accessibility, and enhance user experiences for students, faculty, and staff while addressing limitations of the College's current legacy platforms and manual workarounds.

The evaluation scoresheet allocates 100 total points across four categories: Functionality (50 points), Project Management and Support (20 points), References (5 points), and Cost (25 points). Within Functionality, weighted evaluation areas include Student Experience and Self-Service (10 points), Grading and LMS Integration (10 points), Academic Records and Registration (5 points), Catalog and Program Management (5 points), Financials (5 points), Flexible Scheduling and Academic Model (5 points), Customer Relations Management (5 points), and Reporting and Analytics (5 points). Project Management and Support includes evaluation of the project management approach and trial period (10 points), implementation and configuration services (5 points), and ongoing support (5 points). Cost points are awarded based on a formula where the lowest-priced proposal receives 100 percent of available cost points, with other proposals receiving proportional points based on their percentage above the lowest price; proposals exceeding twice the lowest price receive no cost points.