4-ATTACH C DTC Payment TCs.pdf
PDF 14 KB Posted
- Attached to
- Student Information System
- Solicitation number
- Q26071326
- Issued by
- Davis County, Utah
About this file
This is a Payment Terms and Conditions attachment document for Davis Technical College in Utah, outlining the financial procedures and requirements for contractor payments under state and local contracts. The document establishes the framework for how Davis Technical College will compensate contractors for services rendered, including submission requirements, billing deadlines, and audit procedures. Contractors must submit itemized invoices with supporting documentation to receive payment according to established terms. All invoices for services rendered during a billing period must be submitted within twenty days after the conclusion of that period, with final billings due within twenty days of contract termination. For services performed before the end of the state fiscal year (June 30), contractors must submit all related billings no later than July 20 of the subsequent fiscal year, regardless of the contract termination date. Failure to meet these deadlines may result in Davis Technical College denying payment for delayed billings or claims.
The document addresses financial accountability and audit provisions to protect the institution's fiscal integrity. If an independent CPA audit or fiscal review by Davis Technical College determines that payments were made incorrectly or based on inaccurate information provided by the contractor, the contractor may be required to repay those funds. Davis Technical College retains the right to withhold any or all subsequent payments under the current contract or other contracts with the contractor until all incorrectly paid amounts have been fully recovered. These terms apply to the institution's procurement of a Student Information System and associated implementation services, a comprehensive modernization initiative addressing Davis Technical College's current reliance on legacy platforms and manual processes.
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Text version
ATTACHMENT C
DAVIS TECHNICAL COLLEGE PAYMENT TERMS AND CONDITIONS
1. METHOD AND SOURCE OF CONTRACTOR PAYMENT: To obtain payment for the services provided under this Contract, the Contractor shall submit to the Davis Technical College (DAVISTECH) an itemized invoice for its authorized services, together with any supporting information or documentation required for payment of supplies or services purchased for or on behalf of the DAVISTECH. The DAVISTECH shall then make payment to Contractor in accordance with established payment terms.
2. BILLING DEADLINES: The Contractor shall submit all invoices and claims for services rendered during a given billing period within twenty (20) days after the last of that billing period.
All final billings under a contract must be received within twenty (20) days of termination of the contract, regardless of the billing period. If the Contractor fails to meet these deadlines, the DAVISTECH may deny payment for such delayed billings or claims of services.
The State Fiscal Year is from July 1 through June 30. The Contractor shall submit all billings for services performed on or before June 30th of a given fiscal year no later than July 20th of the subsequent fiscal year, regardless of the termination date of the contract. The DAVISTECH may delay or deny payment for services performed in a given fiscal year if it receives the Contractor’s billing of those services later than July 20th of the subsequent fiscal year.
3. OVERPAYMENTS AND AUDIT EXCEPTIONS: If, during or after the contract period, an independent CPA audit or a Fiscal Service Office review by the DAVISTECH determines that payments made by the DAVISTECH to the Contractor were incorrectly paid or were based on incorrect information from the Contractor, the Contractor may be required to repay the incorrect payments it received. The DAVISTECH shall also have the right to withhold any or all subsequent payments under this contract or under other contracts with the Contractor until the DAVISTECH fully recoups any payments to the Contractor determined to have been made incorrectly.
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