County of Ventura RFP 6229 GSA/Procurement Services Sheriff Boat 1 Maintenance Services

COUNTY OF VENTURA

GENERAL SERVICES AGENCY

PROCUREMENT SERVICES

800 S. VICTORIA AVE., L#1080

VENTURA CA 93009

REQUEST FOR PROPOSAL

RFP 6229

for

Sheriff’s Boat 1 – Maintenance Services

Issued: May 18, 2026 Due: June 15, 2026

SECTION 1.0

GENERAL INFORMATION AND SCOPE OF WORK

This Request for Proposal (RFP) has been posted on the County of Ventura Vendor Information Portal (VCVIP) aka Bonfire website (Ventura.bonfirehub.com) for your convenience. Addenda and attachments, if issued, are also posted. It is the Offeror’s responsibility to ensure that the entire RFP package, in its latest version, is reviewed prior to submittal of a proposal.

1.1 Introduction/Purpose

The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide Sheriff’s Boat 1 Maintenance Services.

Proposals shall be due no later than 5:00 p.m. on June 15, 2026 for the furnishings of Sheriff’s Boat 1 Maintenance Services in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof.

Offerors shall be skilled and regularly engaged in the general class or specific type of work called for in the solicitation documents. Maintenance of Sheriff’s Boat 1 (Boat

1) will include Marine vessel maintenance and repair services, including but not limited to mechanical and propulsion systems, hull and structural repairs, paint and protective coatings, electrical systems, steering and controls, fuel systems, bilge and plumbing systems, safety equipment, deck hardware, interior components, trailer maintenance, corrosion control, inspections, diagnostics, and preventive maintenance for patrol boats.

County’s first preference is to engage in a contract for a one-stop shop where all maintenance will be performed. Contractor may subcontract if all work is not possible in one location. Contract may be awarded either to a primary, or a primary and secondary, dependent on Contractor’s capacity.

1.2 Background

County is seeking a qualified marine mechanic or facility for routine preventive maintenance and emergency repair services for the Ventura County Sheriff’s Boat 1 (Boat 1). County’s objective is to maximize Boat 1’s uptime that ensures Boat 1 is reliable, safe, and fully functional on the water.

Boat 1 went into service in February 2023. Currently, County Sheriff’s personnel deliver Boat 1 via trailer to a contractor for mechanical maintenance. Bottom paint is currently performed at a different contractor’s site. Maintenance is performed every 100 hours of service, occurring 2-3 times per year. Bottom painting is performed every two years or as needed http://ventura.bonfirehub.com/

SECTION 1.0

GENERAL INFORMATION AND SCOPE OF WORK

1.3 Action Dates

The following is an outline of the anticipated schedule for the proposal review and contract award.

Issue Request for Proposal (RFP) Last day for questions Proposals Due Evaluation-award Start Work

May 18, 2026 May 29, 2026 June 15, 2026 July 2026 July 2026

Contractor shall not commence work until a meeting between representatives of Contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change.

1.4 Questions Regarding RFP

All questions concerning this Proposal may be directed to Peter Berry, under “Messages” tab of the solicitation online at:

https://ventura.bonfirehub.com/portal/?tab=login .

https://ventura.bonfirehub.com/portal/?tab=login

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

2.1 Submittal Deadline

Completed proposals must be submitted online through ventura.bonfirehub.com per instructions.

Offerors are allowed to submit more than one proposal with different methods of meeting the RFP requirements. When Offeror submits more than one proposal, one proposal shall be marked “Base Proposal” and the others shall be marked “Alternate Proposal 1, Alternate Proposal 2, etc.” Each base proposal and each alternate proposal shall be submitted in accordance with the terms and conditions of the RFP.

Offerors are responsible for making certain their proposals are received by GSA- Procurement on or before the Proposal Submittal Deadline listed on the RFP Details tab in the VCVIP portal. The receiving time in VCVIP will be the governing time for acceptability of proposals. No hard copy, oral, telegraphic, electronic mail, facsimile, or telephone proposals or modifications will be considered.

2.2 Proposal Response

Offerors must submit their proposals and all required information and forms by the submittal deadline. Proposals failing to provide complete information may be deemed non-responsive. Offerors should keep copies of their submittals for future reference.

2.3 Modification of Proposals

Any Offeror who wishes to make modifications to a proposal already received by County must withdraw their proposal in order to make the modifications. All modifications must be made on-line, properly by Offeror’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of Offeror to ensure that modified proposals are resubmitted before the Submittal Deadline.

Offerors may withdraw their proposals, at any time prior to the due date and time, by submitting notification of withdrawal signed by Offeror’s authorized agent.

Proposals cannot be changed or modified after the date and time designated for receipt.

2.4 Opening of Proposals

Proposals will not be opened publicly but a list of the names of Offerors submitting http://ventura.bonfirehub.com/

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

proposals will be available within a reasonable time after the Submittal Deadline.

Proposals will be made public and may be inspected at the time of award.

2.5 Examination of the Request for Proposal

Offerors should carefully examine the entire RFP, any addenda thereto, and all related materials and data referenced herein or otherwise available to offeror.

Offeror shall be presumed to be familiar with all specifications and requirements of this RFP. The failure or omission to examine any form, instrument or document shall in no way relieve offerors from any obligation with respect to this proposal.

2.6 Proposal Validity

Proposals submitted hereunder shall be firm for 90 calendar days from the due date unless otherwise qualified.

2.7 Proposal Content/Format

To be considered responsive, proposals should address all items identified in this section.

Please note: Some items require that the Offeror provide a detailed response and/or attachments. Failure to provide a complete response may be grounds for rejection of a proposal.

Furthermore, proposals should be prepared in such a way as to provide a straightforward and concise discussion of the Offeror’s ability to provide the services that can best satisfy the requirements herein and meet the needs of County. Elaborate or unnecessarily lengthy responses and attachments are discouraged.

Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements and on completeness and clarity of content.

In order to facilitate evaluation and comparison, proposals should be submitted in the format described in this section. Format instructions must be adhered to; all requirements and requests for information must be addressed; all requested data must be supplied. Failure to comply with this requirement may be cause for rejection.

Assemble and present your proposal response in the order that the items are listed, identifying each response by the corresponding number.

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

a. Cover Letter/Signature on Proposal

Upload the Cover Letter through the Requested Information.

A cover letter, which shall be considered an integral part of the proposal, shall be signed by individual(s) who is/are authorized to bind offeror(s) contractually. The signature(s) must indicate the classification or position that the individual(s) holds.

The cover letter shall designate a person or persons who may be contacted during the period of evaluation with questions or contract issues. Include name(s), title(s), address(es), telephone number(s), fax number(s) and email address(es).

b. Company Profile and Qualifications

Offeror must provide company profile in Section 2 –Offerors Information Questionnaire, Question Set 1.

Information provided shall include:

1. Correct legal name as registered with the California Secretary of State.

2. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

3. Location of the company offices.

4. Location of the office servicing any California account(s). What are the hours of operation of the customer service unit involved in supporting the proposed services?

5. Number of employees both locally and nationally.

6. Location(s) from which employees will be assigned.

7. Name, address, and telephone number of the Offeror’s point of contact for a contract resulting from this RFP.

8. Company background/history establishing that Offeror is qualified to provide the services described in this RFP.

9. Length of time Offeror has been providing services described in this

RFP. Please provide a brief description of such services.

Offeror must include in their proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Offeror or in which the Offeror has been judged guilty or liable. Failure to comply with the terms of this provision

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

will disqualify any proposal. County reserves the right to reject any proposal based upon Offeror’s prior history with County or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

c. Personnel Qualifications

Identify key personnel and their position within the organization in Section 2 – Offerors Information Questionnaire, Question Set 2.

Provide a resume detailing the experience, level of expertise and qualifications of the representative/manager and those individuals who will directly support and be involved in meeting the day-to-day requirements of the County.

If you plan to sub-contract work, you must indicate the name and address of each subcontractor and the type of work or tasks they will perform. Identify the personnel to be assigned, their position, qualifications, and representative experience. Provide this information in Section 2 – Offerors Information Questionnaire, Question Set 4

d. Financial Statement

This competitive solicitation has a standard requirement that all submitted proposals include the Offeror’s financial history. To comply with this requirement, all respondents are to furnish County with financial statements at the time of submittal in order to demonstrate the Offeror's financial capabilities. Failure to provide this information at the time of submittal will result in a recommendation by the Chief Procurement Officer to deem the response as non-responsive.

Each respondent shall submit their most recent two (2) years of annual financial statements for review that shall include the following: 1) Income Statement, and 2) Balance Sheet. County’s preference is that financials be submitted in a comparative format, meaning that the two (2) most recent years are shown side by side. The financial statements are not required to be audited financial statements. If Offeror has been in business for less than the required number of years, then Offeror must disclose for all years of the required period that Offeror has been in business, including any partial year-to-date financial statements. County, during evaluation, may consider the unavailability of the most recent year’s financial statements and whether Offeror acted in good faith in disclosing their financial documents.

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

Upload the Financial Statement through the Requested Information.

e. References

Offers must provide a minimum of three (3) references from similar projects in Section 2 - Offerors Information Questionnaire, Question Set 3

Offerors should provide a minimum of three (3) references from similar projects performed within the last three years. In addition include all local government (Southern California) references. Information provided shall include:

1. Client name;

2. Project description;

3. Project dates (starting and ending);

4. Dollar value

5. Staff assigned to reference engagement that will be designated for work per this RFP;

6. Client project manager name and telephone number.

f. Offeror Understanding

Offerors may include an understanding of the County's needs or any other information, deemed necessary, which may not be required in any other section of the RFP. This should be uploaded to “Miscellaneous Information”.

g. Requirements

Offeror's response shall state on a point-by-point basis whether proposal is in compliance with the requirements/specifications of the RFP (Section 3). Address each item in the order given, identify each response by item number. Submit a full explanation of, and justification for, any exemptions or deviations.

Upload the response to Section 3 through the Requested Information section.

h. Compliance with County Standard Contract Terms and Conditions

Successful Contractor will be required to enter into a written contract.

Offerors shall review the County’s standard contract in Section 4, which

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

shall form the basis for any contract entered into hereunder. Offerors must state approval of the standard contract, OR provide any comments/exceptions to this contract on a line-by-line basis. For exceptions, address each item in the order given; identify each response by item number. Any comments/exceptions to this contract must be included in your proposal. Precise substitute wording must be offered in place of the paragraph objected to. It is not sufficient to state merely that an exception is noted to a particular paragraph. Deviations considered excessive by County may reduce or eliminate an Offeror.

PLEASE NOTE: The sample standard contract attached to this RFP is a template. Please do not attempt to insert missing information and complete the attached sample. Once a vendor is selected, Procurement will work with the selected vendor to draft a vendor-specific contract.

i. Compensation

Complete Proposal Form (ATTACHMENT A). Proposal pricing shall include everything necessary for completion and fulfillment of the contract. All other costs must be detailed. No additional charges (e.g., for transportation, out-of-pocket expenses, etc.) will be allowed unless so specified herein.

Download Attachment “A” Cost Proposal under Files tab and upload completed document under Requested Information.

j. Payment Terms

Customary terms are Net 30 for work performed in arrears of service.

Offerors shall indicate their offered payment terms. Discount for payment in less than 30 days may be considered in the evaluation.

2.8 Costs Incurred in Responding

The County of Ventura will not pay any costs incurred in proposal preparation, presentation, demonstration or negotiation, nor does it commit to procure or contract for any services. All costs of proposal preparation shall be borne by the offeror. It is understood that all proposals, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation will become the property of the County of Ventura when received by County and may be considered public information under applicable law. County assumes no liability for any costs incurred by offerors throughout the entire selection process.

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

2.9 Addenda

County will issue written addenda to make changes, additions, or deletions to this solicitation. Oral communications regarding this RFP will NOT be valid or binding, nor excuse the successful Offeror of any obligations hereunder, unless set forth in writing by County. Addenda will be posted in Bonfire. Offerors must acknowledge and return all Addenda on or before the Proposal Submittal Deadline. It is the responsibility of each Offeror to ensure the County of Ventura has their correct business name and address on file. Any prospective Offeror who obtained a copy of the RFP documents from any other source other than County is responsible for registering on the Bonfire website to receive subsequent Addenda.

2.10 Nomenclatures

The terms “Successful Offeror, Successful Contractor, and Contractor” may be used interchangeably in these specifications and shall refer exclusively to the Offeror with whom the (Agency) enters into a contract because of this solicitation.

The terms “Proposal/Solicitation/RFP” refer to all proposal documents and related addenda produced by County and provided to prospective Offerors.

2.11 Confidential and Proprietary Data

All materials received relative to this RFP will be kept confidential, until such time an award is made or the RFP is canceled, at which time all materials received will be made available to the public. Proposals received will be subject to Government Code §6250, the Public Information Act. Under the Act, County may be obligated to provide a copy of any and all responses to this Request for Proposal, if such requests are made after the contract is awarded.

One exception, to this required disclosure, is information which fits within the definition of a confidential trade secret [Government Code section 6254(k)] or contains other technical, financial or other data whose public disclosure could cause injury to the proposer’s competitive position. If any proposer believes that information contained in its response to this Request for Proposal should be protected from disclosure, the proposer MUST specifically mark the pages of the response that contains the information.

County will not honor any attempt by the Offeror to designate its entire proposal as proprietary.

2.12 Commitments, Warranty and Representations

The proposal submitted in response to this RFP will be included as part of the final contract. Offerors are cautioned that if a contract is awarded as a result of this procurement process, any written commitment by an offeror within the scope of this procurement shall be binding upon the offeror whether or not incorporated into a contract document. Failure of the vendor to fulfill any such commitment shall

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

render the offeror liable for liquidated or other damages due County under the terms of the Contract. For the purpose of this procurement, a commitment by a offeror includes:

• Any modification of, or affirmation or representation as to the above, which is made by an offeror in or during the course of negotiation.

• Any representation by an offeror in a proposal, supporting document, or negotiations subsequent thereto as to services to be performed, regardless of the fact that the duration of such commitment may exceed the duration of the contract.

2.13 Proposal Validation/Evaluation/Award

a. Validation

Proposals will be checked for the information required to conform with this RFP. Absence of required information may be cause for rejection.

b. Evaluation The successful offeror shall be chosen in accordance with, but not limited to, the following criteria:

1. Proven Performance

The offeror’s background, experience, and stability of their company will be assessed. The evaluation will focus on the Offeror’s record of successful service and support to accounts of comparable size and environment. The ability of the offeror will be evaluated in terms of technical resources, staffing, staff experience and facilities.

Client references will be contacted and their responses will become a part of the award/review process.

2. Compliance with Contract Terms and Conditions The Proposals will be evaluated on the ability to comply with the County’s Contract terms and conditions in Section 4 - Contract Compliance.

3. Requirement/Specifications The ability to meet the requirements/specifications outlined herein.

4. Cost The Proposals will be evaluated on the basis of the offeror’s reasonableness of cost.

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

c. Award

Award will be made to the Offeror offering the most advantageous proposal after considerations of all evaluation criteria set forth herein. The criteria are not listed in any order of preference. An Evaluation Committee will be established by County. The Committee will evaluate all proposals received in accordance with the evaluation criteria.

The Evaluation Committee may also contact and evaluate the Offeror’s and subcontractor’s references; contact any Offeror to clarify any response;

contact any current users of an Offeror’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

County reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. Weight factors and summary of evaluation scores will not be released until after award of proposal. County shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of County after all factors have been evaluated.

While County intends to enter a contract for these services, it will not be bound to do so. County reserves the right to reject any or all proposals.

County shall be the sole judge of the successful offers hereunder. County reserves the right to award a contract to other than the offeror submitting the lowest total price and to negotiate with any or all Offerors. Offerors are advised that it is possible that an award may be made without discussion or any contact concerning the proposals received. Accordingly, proposals should contain the most favorable terms from a price and technical standpoint, which the vendor can submit to County. DO NOT ASSUME that you will be contacted or afforded an opportunity to clarify, discuss, or revise your proposal.

Award will be by means of a written contract with the successful Offeror. A Notification of Intent to Award may be sent to any Offeror selected. Award is contingent upon the successful negotiation of final contract terms.

Negotiations shall be confidential and not subject to disclosure to competing Offerors unless an agreement is reached. If contract negotiations cannot be concluded successfully, County may negotiate with the next highest scoring Offeror or withdraw the RFP.

County Board of Supervisors must approve all contracts resulting from this Request for Proposal if services exceed $200,000.

SECTION 2.0

INSTRUCTIONS TO OFFERORS/RULES GOVERNING COMPETITION

2.14 Presentations

Offerors may be invited to make oral presentations to County personnel.

2.15 Site Visits

County reserves the right to schedule site visits to offeror’s facilities or a current operational site in order to assess the capability and ability of the offeror to fulfill the contract.

2.16 Additional information

If during the evaluation process, County is unable to determine an offeror's ability to perform, County has the option of requesting any additional information which County deems necessary to determine the offeror’s ability. The offeror will be notified and permitted five working days to comply with any such request.

2.17 Errors/Defects in Proposals

If discrepancies between sections or other errors are found in a proposal, County may reject the proposal; however, County may, at its sole option, correct any arithmetical errors in price.

County may waive any immaterial deviation or defect in a proposal. The County’s waiver of an immaterial deviation or defect shall in no way modify the RFP documents or excuse the offeror from full compliance with the RFP requirements, if awarded a contract.

2.18 Rejection of Proposals

County reserves the right to reject the proposal of any offeror who:

• previously failed to perform adequately for County or any other governmental agency within the previous twelve (12) months.

• submits false, incomplete, or unresponsive statements in a proposal;

• is in default on the payment of taxes, licenses or other monies due County;

• containing errors or discrepancies.

2.19 Cancellation of RFP

County reserves the right to cancel this solicitation at any time, prior to the submittal deadline.

SECTION 2.0

GENERAL INFORMATION AND SCOPE OF WORK

2.20 Protest Procedures

To be considered, protests must be made in writing, signed by Offeror’s authorized representative, and delivered to County of Ventura Chief Procurement Officer, GSA/Procurement, 800 S. Victoria Ave., Ventura, CA 93009-1080.

The following conditions apply to proposal protest:

a. Before Proposal Submittal Deadline. Protests of specifications, terms, conditions or any other aspects of the solicitation must be made before the Proposal Submittal Deadline.

b. After Proposal Submittal Deadline. Protest of award must be made, by Offeror, no later than five (5) calendar days after the notice of intent to award. All protests must include the following information:

1) The name, address, and telephone number of the protestor;

2) The signature of the protestor, or protestor’s authorized representative;

3) The solicitation or contract number; and

4) A detail statement of the legal and/or factual grounds for the protest.

The Chief Procurement Officer reserves the right to refuse to hear protestors who have not followed the above procedures.

SECTION 3.0

REQUIREMENTS/SCOPE OF WORK

The requirements described herein are considered reasonable to meet the County’s needs.

Offeror having alternate proposals to meet these needs, may, after responding to the minimum requirements hereunder, offer alternate service levels for consideration by County.

3.1 Scope of Work

Contractor shall provide scheduled preventive marine maintenance and hullpainting/coating maintenance services for a County SAFEBoat equipped with three

(3) Mercury 300 HP outboard motors. Services shall include manufacturer-recommended 100�hour/annual service, 300-hour/3-year deep service, optional interim scheduled inspections, related vessel-system maintenance review, and hull painting or coating maintenance as needed. Repairs, deficiencies, damage, or additional service items identified during scheduled maintenance shall not be performed without prior County approval. Because the vessel is used as a working/patrol boat, Contractor shall advise County when operating conditions, saltwater exposure, high engine hours, extended idle/trolling, emergency response use, or abnormal engine data warrant shortened service intervals or additional scheduled inspection beyond the standard manufacturer schedule.

101 An efficient turnaround for services is expected to minimize downtime.

102 Details of method of work (labor) should be included in response.

3.2 Overview and General Scope

Contractor shall provide scheduled preventive marine maintenance services for one (1) County patrol/work boat equipped with three (3) Mercury 300 horsepower outboard motors, described as a SAFEBoat Engine Mod: Triple Merc 300, together with one (1) Westerbeke marine generator installed on the vessel. Services shall be performed in accordance with the applicable manufacturer's operation and maintenance manuals, recommended service intervals, and industry standards for working/patrol vessels.

The scope includes regular scheduled engine maintenance, applicable 100-hour/annual service, 300-hour/3-year deep service, generator (genset) scheduled maintenance, interim scheduled inspections as requested, vessel-system maintenance review, routine bottom and surface maintenance, and major hull painting or coating projects as separately authorized by County.

This scope does not include daily operator pre-use inspections, emergency repairs, unscheduled corrective repairs, collision/impact damage, major mechanical repairs, structural hull repairs, or other repair work unless authorized by County in accordance with Section 8.

3.3 Scheduled Service Intervals

Contractor shall perform scheduled maintenance based on engine hours, calendar time, or manufacturer recommendations, whichever occurs first. At a minimum, scheduled service may include:

Service Level Typical Frequency Description

100-Hour / Annual Service

Every 100 operating hours or annually, whichever comes first

Standard recurring preventive maintenance for each of the three Mercury outboard motors and the Westerbeke generator.

300-Hour / 3-Year Deep Service

Every 300 operating hours or every three years, whichever comes first

Expanded preventive maintenance for each of the three Mercury outboard motors, performed in addition to the 100-hour service items.

Interim Scheduled Inspection

As requested by County

Limited inspection intended to identify wear, corrosion, leaks, fluid issues, or maintenance concerns before the next major scheduled service.

Routine Bottom and Surface Maintenance

Concurrent with each scheduled engine service

Hull bottom pressure wash, hull/coating inspection, and minor coating touch-up.

Major Hull Painting / Coating Project

As separately authorized by County

Full bottom paint, anti-fouling recoat, topside repaint, or large-area coating restoration.

Performed only upon separate written County authorization.

3.4 100-Hour / Annual Service — Outboard Motors Contractor shall perform 100-hour/annual scheduled maintenance on each of the three (3) Mercury 300 HP outboard motors. Services may include, but are not limited to:

• Replace engine oil and oil filter on each outboard motor.

• Replace fuel filter and water-separating fuel filter on each outboard motor.

• Drain and replace gearcase/lower-unit lubricant on each outboard motor.

• Inspect lower units for signs of water intrusion, metal shavings, leaks, or seal concerns.

• Perform pressure and vacuum test on each lower unit and document results.

• Pull, inspect, and reinstall propellers; lubricate propeller shafts and inspect hubs and related hardware.

• Inspect and lubricate applicable grease points (zerks), steering, and linkage components.

• Pull and inspect spark plugs; perform compression check on each cylinder of each engine and document readings; install new spark plugs as recommended.

• Torque accessible fasteners on each engine.

• Inspect belts, hoses, clamps, fittings, and visible fuel-system components.

• Inspect engine mounting hardware and accessible fasteners.

• Inspect corrosion anodes (engine zincs and house anode); replace as required.

• Inspect steering, throttle, shift cables, and controls for proper operation.

• Inspect power trim and tilt fluid; add or service as needed.

• Inspect batteries, terminals, cables, ends, charging condition, and visible wiring connections.

• Perform Mercury computer diagnostic scan and document any fault codes.

• Run engines in test tank to operating temperature; verify fuel injection, water flow, engine temperature, timing, sync and link, gauges, and shift function.

• Apply corrosion guard to each engine.

• Record engine hours for each outboard motor.

• Provide written service documentation identifying completed maintenance, parts used, diagnostic results, and any observed concerns.

3.5 Westerbeke Generator Scheduled Maintenance

The vessel is equipped with a Westerbeke marine generator (genset), which shall be serviced concurrently with the outboard motor scheduled maintenance unless otherwise directed by County. Contractor shall perform genset scheduled maintenance based on operating hours, calendar time, or manufacturer recommendations, whichever occurs first. Services may include, but are not limited to:

• Replace engine oil and oil filter.

• Replace fuel filter and fuel/water separating filter.

• Replace water pump impeller as required by manufacturer schedule or upon inspection. Pull and inspect spark plugs; perform compression check and document readings; install new spark plugs as recommended.

• Inspect belts, hoses, hose clamps, and fittings.

• Inspect electronic ignition and charging components.

• Inspect raw water cooling system, including raw water hose, strainer, and exhaust components, for salt buildup, scale, corrosion, or restriction.

• Inspect coolant level and condition.

• Lubricate applicable grease points, steering, and linkage components.

• Inspect battery, terminals, cables, and charging condition.

• Run generator under load to operating temperature and verify proper water flow, exhaust function, and engine temperature.

• Apply corrosion guard to engine.

• Record generator hours and document services performed, parts used, and any observed deficiencies.

Because the generator's raw water cooling system is subject to salt accumulation, scale buildup, and exhaust elbow restriction over time, Contractor shall inspect for these conditions during each scheduled service and advise County when descaling, exhaust component cleaning, or related corrective work is recommended. Such corrective work shall be subject to the prior approval requirements in Section 8.

3.6 300-Hour / 3-Year Deep Service — Outboard Motors

The Contractor shall perform 300-hour/3-year scheduled maintenance on each of the three (3) Mercury 300 HP outboard motors. This service shall include the applicable 100-hour/annual service items plus expanded maintenance items recommended by the manufacturer. Services may include, but are not limited to:

• Perform all applicable items listed in Section 3 (100-Hour / Annual Service).

• Replace water pump impellers and related water pump service components on each outboard motor.

• Inspect or replace thermostats, gaskets, and cooling-system components as recommended by the manufacturer.

• Inspect cooling-system performance and water pressure.

• Inspect drive belts and replace as required by the applicable maintenance schedule.

• Inspect fuel lines, fuel connections, filters, and related fuel-system components.

• Inspect lower-unit seals; pressure and vacuum test gearcases and document results.

• Inspect engine alignment, mounting, trim/tilt operation, and related components.

• Perform full Mercury diagnostic review and provide fault-code information, if any.

• Inspect corrosion-control components, including anodes, grounding/bonding connections, and visible corrosion-prone areas.

• Provide written report documenting completed service, engine hours, parts replaced, test results, and recommended follow-up items.

3.7 Hull and Bottom Maintenance

The Contractor shall provide routine bottom cleaning and minor coating maintenance concurrent with scheduled engine service, and shall provide larger hull painting or coating projects as separately authorized by County.

3.7.1 Routine Bottom and Surface Maintenance (included in scheduled service)

• Pressure wash hull bottom at each scheduled service visit.

• Inspect hull, bottom paint, anti-fouling coating, and topside coating condition.

• Identify areas of fading, peeling, cracking, blistering, abrasion, corrosion, or coating failure.

• Perform minor surface preparation and touch-up coating on small areas (such as rust spots on the generator, fittings, or hardware) as needed during scheduled service.

• Document hull condition and identify areas where larger coating or painting work is recommended.

3.7.2 Major Hull Painting and Coating Projects (separately authorized)

Full bottom paint application, anti-fouling recoat, topside repainting, large-area coating restoration, and related haul-out work shall be performed only when separately authorized by County in writing. Contractor shall provide a written estimate identifying scope, products to be used, surface preparation method, anticipated downtime, and total cost prior to commencement of any major painting project.

Contractor shall match existing paint color and finish as closely as commercially practical unless otherwise directed by County, and shall protect surrounding vessel components, equipment, hardware, and work areas during painting operations.

Hull and bottom maintenance under this scope does not include structural hull repair, fiberglass or aluminum fabrication, welding, collision repair, or major corrosion repair unless separately authorized by County

3.8 Patrol Boat Use Consideration

Because the vessel is used as a working/patrol boat, Contractor shall advise County when operating conditions, saltwater exposure, high engine hours, extended idle/trolling, SECTION 3.0

REQUIREMENTS/SCOPE OF WORK

emergency response use, or abnormal engine data warrant shortened service intervals or additional scheduled inspection beyond the standard manufacturer schedule.

3.9 Additional Repairs and Authorization

If Contractor identifies needed repairs, deficiencies, damage, or service items outside the approved scheduled maintenance scope, Contractor shall notify County before performing additional work. Contractor shall provide a written estimate identifying the issue, recommended corrective action, estimated labor, parts, materials, and anticipated downtime.

3.10 Service Documentation

After each scheduled maintenance service, inspection, or hull painting/coating service, Contractor shall provide a written service report that includes, at minimum:

• Date of service.

• Vessel identification.

• Engine and generator serial numbers, as available.

• Engine hours for each of the three outboard motors and generator hours.

• Description of services performed.

• Parts, lubricants, filters, paint, coatings, and consumables used, including quantities.

• Diagnostic results, compression readings, and pressure/vacuum test results, as applicable.

• Deficiencies or recommended follow-up items.

• Identification of any repair items requiring County approval.

• Confirmation that services were performed in accordance with applicable manufacturer recommendations and marine industry standards.

• Technician name, certification reference, and signature.

3.11 Pricing Schedule

Bidders shall provide pricing on the structure below. All prices shall remain firm for the initial twelve (12) month contract period. Subsequent annual adjustments, if any, shall be tied to the percentage change in the U.S. Bureau of Labor Statistics Consumer Price Index for All Urban Consumers (CPI-U), West Region, or comparable published index, and shall not exceed the published index change for the prior twelve-month period.

Record your response to Section 3.11 in Attachment A "Cost Proposal".

A. Fixed-Price Scheduled Services

Service Fixed Price

100-Hour / Annual Service — three (3) Mercury 300 HP outboard motors (all-inclusive: labor, standard parts, filters, lubricants, consumables, hazardous waste disposal, shop supplies)

300-Hour / 3-Year Deep Service — three (3) Mercury 300 HP outboard motors (all-inclusive)

Westerbeke Generator Scheduled Service (all-inclusive, performed concurrent with engine service)

Hull bottom pressure wash (per service visit) $

Interim Scheduled Inspection (per visit, as requested) $

Bidders shall attach an itemized breakdown identifying labor hours, parts, and consumables included within each fixed-price service.

B. Hourly Labor Rates for Authorized Repair and Non-Scheduled Work

Labor Category Hourly Rate

Standard marine technician labor $ /hr

Mercury-certified diagnostic labor $ /hr

Emergency / expedited response labor $ /hr

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C. Parts and Materials Markup

Parts, materials, and consumables not included within fixed-price scheduled services shall be billed at Contractor's documented cost plus a markup not to exceed %.

Contractor shall provide supplier invoices or equivalent cost documentation upon County request.

D. Incidental Repair Authorization Threshold

Repairs, deficiencies, or corrective items discovered during scheduled service with a total cost (parts and labor combined) of $ or less may be performed without prior written authorization, as set forth in Section 8.2 above. All work exceeding this threshold requires prior written County authorization.

E. Emergency Repair Authorization

Emergency authorization is limited to $ ______ per occurrence absent further written approval, as set forth in Section 8.3 above.

F. Response Time Commitments

Bidders shall commit to the following response times. Failure to meet committed response times may result in performance penalties as identified elsewhere in the contract.

Service Type Bidder's Committed Response Time

Scheduled service (from County request to service start) business days

Routine repair (from authorization to work commencement) business days

Emergency diagnostic response hours

Return to service for emergency repairs (target) days

3.12 Term

This Contract will be in effect from the date of the final contract signature and shall continue for an initial period of twelve (12) months. This Contract may, upon mutual agreement, be extended.

Continuation of the contract is subject to the appropriation of funds for such purpose by the Board of Supervisors. If funds to effect such continued payment are not appropriated, County may terminate this project as thereby affected and Contractor will relieve County of any further obligation therefore.

3.13 Permits

Unless otherwise provided herein, Contractor shall at his expense, obtain all permits and licenses and pay all charges and fees necessary for the performance of the contract, and shall give all public notices necessary for the lawful performance of the contract.

3.14 Non-Collusion

If there is reason to believe that collusion exists among the Offerors, County may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for.

A person, firm or corporation that has submitted a sub-proposal to an Offeror, or who has quoted prices on materials to an Offeror, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Offerors. Offerors shall submit with their proposal an executed Non-Collusion Affidavit – ATTACHMENT “B”.

3.15 Anti-Lobbying

Contractor certifies compliance with the Byrd Anti-Lobbying Amendment (31 U.S.C.

§ 1352) as set forth in Attachment "C", which is incorporated herein by reference.

Contractor shall file the disclosures required thereunder, flow down this requirement to all subcontractors at every tier, and acknowledges that false certification subjects Contractor to civil penalties of $10,000–$100,000 per violation. Offerors shall submit with their proposal an executed Anti-Lobbying Certification – ATTACHMENT “C”.

3.16 Exclusivity

County is under no obligation to request, utilize or employ any certain extent or number of services, nor is County restricted, by reason of this contract, from employing personnel for County’s incidental needs by contracting with other contractors/suppliers.

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3.17 Federal Contract Requirements

Offerors shall submit with their proposal an executed – ATTACHMENT “D”.

i. Remedies.

(1) Standard. Contracts for more than the simplified acquisition threshold must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. See 2 C.F.R. Part 200, Appendix II, A.

(2) Applicability. This requirement applies to all FEMA financial assistance programs in excess of $150,000, which is the current simplified acquisition threshold.

ii. Termination for Cause and Convenience.

(1) All contracts in excess of $10,000 must address termination for cause and for convenience by the NFE including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200, Appendix II, B.

(2) Applicability. This requirement applies to all FEMA grant and cooperative agreement programs, in excess of $10,000.

iii. Equal Employment Opportunity.

(1) Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of “Federally assisted construction contract” in 41 C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 19641965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R.

Part 200, Appendix II, C.

(2) Key Definitions.

a. Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 601.3 defines a “Federally assisted construction contract” as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved by the Government for a grant, contract, loan, insurance, or

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guarantee under which the applicant itself participates in the construction work.

b. Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines “construction work” as the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services.

The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction.

(3) Applicability. This requirement applies to all FEMA financial assistance programs.

iv. Davis Bacon Act and Copeland Anti-Kickback Act.

(1) Applicability of Davis-Bacon Act and Copeland-Anti-Kickback Act. The Davis-Bacon and Copeland-Anti-Kickback Acts only apply to the Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program. These Acts do not apply to other FEMA grant and cooperative agreement programs, such as FEMA’s Public Assistance Grant Program. However, if the NFE’s own procurement standards include equivalents to, or adopt the Davis-Bacon and Copeland-Anti-Kickback Acts, under those circumstances, they should be applied by the NFE.

(2) All prime construction contracts in excess of $2,000 awarded by NFEs must include a provision for compliance with the Davis-Bacon Act (40 U.S.C.

§§ 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction)). See 2 C.F.R. Part 200, Appendix II, D.

(3) In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week.

(4) The NFE must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The NFE must report all suspected or reported violations to the Federal awarding agency.

In contracts subject to the Davis-Bacon Act, the contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40U.S.C. § 3145), as supplemented by Department of Labor regulations at 29

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(5) C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti-Kickback Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The NFE must report all suspected or reported violations to FEMA.

v. Contract Work Hours and Safety Standards Act.

(1) Where applicable (see 40 U.S.C. § 3701), all contracts awarded by the NFE in excess of $100,000 that involve the employment of mechanics or

(2) laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II, E.

(3) Under 40 U.S.C. § 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.

(4) The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of property or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

(5) Applicability. This requirement applies to all FEMA grant and cooperative agreement programs.

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