6-RFP 08 Cost Proposal Worksheet.pdf
PDF 178 KB Posted
- Attached to
- Financial and Compliance Audit Services
- Solicitation number
- RFP26-53
- Issued by
- Los Alamos County, New Mexico
About this file
This is a Cost Proposal Worksheet for the Incorporated County of Los Alamos, New Mexico, related to a Financial and Compliance Audit Services solicitation governed by the State of New Mexico Audit Act. The worksheet is designed for offerors to propose costs for financial statement audits, federal single audits, and preparation and compilation of Annual Comprehensive Financial Reports (ACFR), as well as agreed-upon procedures (AUPs) services including resource pool audits, cost allocation plan reviews, lodger's tax audits, and financial assurance audits. The cost proposal covers fiscal years ending June 30, 2026 through June 30, 2031, with an additional optional extension table for fiscal years ending June 30, 2032 and 2033. Offerors must provide detailed line-item cost proposals including hours and costs for each service category across all contract years.
All proposed costs must be submitted in United States currency, with pricing that includes travel fees rather than separate reimbursable travel costs, as the majority of audit services are expected to be performed remotely and all AUP services must be performed remotely. Offerors may propose price escalation mechanisms for future years using various methods such as specified dollar amounts, specified percentages, or capped increases, provided they clearly describe the process and timing for notifying the County of any increases and obtaining approval. The use of cost-plus-a-percentage-of-cost contracts is prohibited per County Code. Offerors must also include proposed hourly rates and fees for any additional or optional products and services the County may request, and gross receipts tax information must be provided where applicable. The worksheet specifies that the County, at its sole discretion, reserves the right to accept any proposed fees and price escalation mechanisms for any agreement term length.
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COST PROPOSAL WORKSHEET
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
Version: 20250318
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Name and Title of the Person Completing this Form
INSTRUCTIONS:
1. Using this form, or Offeror’s own similarly formatted document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.
2. All costs proposed must be in the currency of the United States of America.
3. Describe costs for reimbursable expenses, if any.
4. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.
5. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.
6. Provide costs for all services (including additional, optional, and future services) for all years of an agreement. County will consider, but is under no obligation to accept proposed future year unit prices or price escalations, which may include but are not limited to price escalations based on:
a. a specified dollar amount;
b. a specified percentage;
c. a capped not-to-exceed dollar amount or percentage (e.g., annual increases will never exceed the lesser of $1,000.00 or 3%, per year over the prior year’s fee amounts);
d. or some other formula (e.g., a specific Producer Price Index or Consumer Price Index).
7. If proposing a price escalation mechanism for future years of an agreement where a specified dollar amount or specified percentage has not been proposed (e.g., if using a CPI), Offerors should also clearly describe the process and timing for Offeror to notify County of any such increase and the process by which County would approve such an increase in future years. County, at its sole discretion, reserves the right to accept any given proposed fees and price escalation mechanism and process for any agreement term length.
8. It is expected that the majority of audit services will be performed remotely while all AUP services will be performed remotely. It is expected that Offerors proposed pricing includes any and all travel fees and that travel fees are not proposed as direct reimbursable costs.
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COST PROPOSAL WORKSHEET:
Table 1. Fiscal Year End 2026 Through 2031
FYE
6/30/26
FYE
6/30/27
FYE
6/30/28
FYE
6/30/29
FYE
6/30/30
FYE
6/30/31
TOTAL
COSTS
HOURS COSTS HOURS COSTS HOURS COSTS HOURS COSTS HOURS COSTS HOURS COSTS
AGENCY CONTRACTS
Financial Statement Audit
Federal Single Audit
Preparation and Compilation of
ACFR
Subtotal
OTHER ALLOWED NON-AUDIT
SERVICES
Resource Pool AUPs
Cost Allocation Plan AUPs
Lodger’s Tax AUPs
Financial Assurance AUPs
Subtotal
OTHER
Additional Software-Related Fees (If applicable and not already included in fees above)
Other
GROSS RECEIPTS TAX AND
RATE
GRT and Rate N/A N/A N/A N/A N/A N/A
TOTAL COMPENSATION
Table 2. Fiscal Year End 2032 Through 2033 If additional one-year terms are allowable and extended as described in Section 17.1.2 of the RFP.
FYE
6/30/32
FYE
6/30/33
TOTAL
COSTS
HOURS COSTS HOURS COSTS
AGENCY CONTRACTS
Financial Statement Audit
Federal Single Audit
Preparation and Compilation of
ACFR
OTHER ALLOWED NON-AUDIT
SERVICES
Resource Pool AUPs
Cost Allocation Plan AUPs
Lodger’s Tax AUPs
Financial Assurance AUPs
Subtotal
OTHER
Additional Software-Related Fees (If applicable and not already included in fees above)
Other
GROSS RECEIPTS TAX AND
RATE
GRT and Rate N/A N/A
TOTAL COMPENSATION
Table 3. Additional and Optional Products and Services County may request, at County’s sole option, additional and optional products and services related to the Scope of Services stated herein or in the final Agreement between the selected Offeror and County, as further described in the RFP Scope of Services. Offerors are asked to include in their Proposals all such related costs, including but not limited to hourly rates for additional professional time including travel costs, etc.
Fee Description Fee or Hourly Rate
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