6-Request for Statement of Qualifications (RFSQ) Document.pdf

REQUEST FOR STATEMENTS OF QUALIFICATIONS (RFSQ)

MOHRLAND ADIT AND COLLECTION BOX PROJECT ENGINEERING

Emery County, Utah

UTAH DIVISION OF OIL, GAS & MINING

Abandoned Mine Reclamation Program

Table of Contents

REQUEST FOR STATEMENTS OF QUALIFICATIONS

PURPOSE

ADMINISTRATIVE GUIDANCE

STATEMENT OF QUALIFICATIONS PREPARATION INSTRUCTIONS

STATEMENT EVALUATION

COST PROPOSAL NOT REQUESTED

CONSIDERATION OF STATEMENTS OF QUALIFICATIONS

DETAILED WORK PLAN

SAMPLE CONTRACT

TERM OF CONTRACT

STATE OF UTAH CONTRACT

ATTACHMENT A: STANDARD TERMS AND CONDITIONS FOR GOODS AND/OR SERVICES

ATTACHMENT B: SCOPE OF WORK

B.1 PROJECT DESCRIPTION

B.1.1 INTRODUCTION

B.1.2 PREVIOUS PROJECTS

B.1.3 FIGURE 1 - LOCATION MAP

B.2 THE WORK

B.3 PROJECT MANAGEMENT

B.4 SITE ASSESSMENT

B.5 ENGINEERING AND DESIGN

B.5.1 COST ESTIMATE

B.6 BID-READY CONSTRUCTION SPECIFICATIONS

B.6.1 GENERAL TECHNICAL SPECIFICATIONS

B.6.2 SITE-SPECIFIC CONSTRUCTION SPECIFICATIONS

B.6.3 BID DOCUMENTS

B.6.4 DESIGN DRAWINGS

B.6.5 PROJECT MAPS

B.7 ENGINEERING SUPPORT FOR CONSTRUCTION PROCUREMENT

B.8 CONSTRUCTION PROJECT INSPECTION ASSISTANCE

B.9 EXCLUDED SERVICES

B.10 PERSONNEL QUALIFICATIONS

B.11 SPECIAL PRECAUTIONS

ATTACHMENT C: DELIVERABLES SCHEDULE

C.1 LIST OF DELIVERABLES

C.2 DELIVERY SCHEDULE FOR DRAFTS AND FINAL COPIES

ATTACHMENT D: COST SCHEDULE

ATTACHMENT E: TIME SCHEDULE

E.1 PROJECT SCHEDULE

Anticipated Schedule:

E.2 LIQUIDATED DAMAGES

ATTACHMENT F: SERVICES AND FACILITIES PROVIDED BY OWNER

REQUEST FOR STATEMENTS OF QUALIFICATIONS

For

Abandoned Mine Reclamation Program Reclamation Engineering and Design

Mohrland Adit and Collection Box Project

PURPOSE

The purpose of this Request for Statements of Qualifications (REQUEST) is to procure qualified professional engineering services for the Utah Division of Oil, Gas and Mining, Abandoned Mine Reclamation Program, hereinafter referred to as OWNER. The services include evaluation of an abandoned mine project area, the associated public safety and environmental hazards, and reclamation designs to mitigate those hazards. A firm submitting a Statement of Qualifications (STATEMENT) will hereinafter be referred to as VENDOR.

***This REQUEST solicits engineering services for the Mohrland Adit and Collection Box Project in Emery County, Utah. VENDORs should ensure they have the capacity to complete the project before the deadline. All deliverables for the project are due June 1st, 2026.

All work shall be performed by or under the direct supervision of a professional engineer (PE) registered in the State of Utah with a PE license in civil or mining engineering

This work is funded through the U.S. Office of Surface Mining Reclamation and Enforcement and the State of Utah.

Award of contract and authorization to perform the work are subject to the availability of funds.

ADMINISTRATIVE GUIDANCE

The following sections are designed to provide VENDORs with sufficient information to prepare a proposal that meets the minimum requirements necessary to properly respond to this REQUEST. This guidance is not intended to limit the content of, or exclude any relevant or essential data from, VENDOR’s STATEMENT. VENDORs are encouraged to improve and/or update OWNER’s suggested methods for evaluation and reclamation design.

STATEMENT OF QUALIFICATIONS PREPARATION INSTRUCTIONS

The Statement of Qualifications (STATEMENT) should contain the information required and be organized as described below. STATEMENTs in nonstandard formats will not be evaluated. Pertinent supplemental information should be referenced and included as attachments.

The STATEMENT should be formatted using these headings:

COVER SHEET

INVESTIGATION AND FIELD INVENTORY

WATER RIGHTS RESEARCH

ENGINEERING AND DESIGN

BID-READY CONSTRUCTION SPECIFICATIONS

PROJECT OVERVIEW

EXAMPLES OF PREVIOUS WORK

COVER SHEET:

Include the project name, solicitation number, VENDOR’s name, address, telephone number, email address, and the name of the person to be contacted in connection with this STATEMENT.

INVESTIGATION AND FIELD INVENTORY

WATER RIGHTS RESEARCH

ENGINEERING AND DESIGN

BID-READY CONSTRUCTION SPECIFICATIONS

For each of these four sections, include a general but complete narrative overview of VENDOR=s assessment of the work to be performed and ability to perform the work. Each section should clearly demonstrate VENDOR=s understanding of the desired product and how they can provide that product. VENDORs must show that they understand the scope and importance of each individual task. A mere repetition of the tasks taken from OWNER’s scope of work will not be considered responsive to the REQUEST.

The STATEMENT should describe or list previous work that demonstrates VENDOR=s ability to perform the work discussed under each of the four headings. Emphasis should be placed on previous work most closely related to that required by this REQUEST. The description should be sufficient to show VENDOR’s experience and qualifications. Resumes or synopses of qualifications and experience of VENDOR and key personnel may be included in these sections. Limit resumes to those people to be assigned to the project. It is not necessary to reproduce lengthy curricula vitae or project lists if they will not aid in evaluation of the STATEMENT.

PROJECT OVERVIEW:

For this project, provide a summary of your anticipated engineering process from start to finish (i.e., from initial site assessments all the way through to construction engineering). Identify major obstacles you foresee with this project at various stages in the design process.

EXAMPLES OF PREVIOUS WORK:

This section contains examples of previous work that are relevant and will aid in the evaluation of VENDOR’s ability to perform the work outlined in this REQUEST.

STATEMENT EVALUATION

OWNER’s Ranking Committee will review, evaluate, and rank all STATEMENTs using the criteria below. Each of the evaluation criteria must be addressed in the STATEMENT. Each criterion will be given a score ranging from zero to five with five being the highest score possible. Each score will then be multiplied by the appropriate weighting factor to determine the total number of points earned (see the evaluation score sheet attached to this solicitation).

Rating points will be assigned as follows:

0 = Fail: the STATEMENT fails to address the requirements or criteria described in the REQUEST or cannot be assessed due to missing information 1 = Poor: the STATEMENT inadequately addresses the requirements or criteria described in the REQUEST or cannot be assessed due to incomplete information 2 = Unsatisfactory: the STATEMENT addresses the requirements or criteria described in the REQUEST in an unsatisfactory manner 3 = Satisfactory: the STATEMENT addresses all requirements or criteria described in the REQUEST in a minimum satisfactory manner 4 = Good: the STATEMENT addresses all requirements or criteria described in the REQUEST and in some respects exceeds them 5 = Excellent: the STATEMENT addresses and exceeds all requirements or criteria described in the REQUEST

Technical Scorable Criteria

Investigation and Field Inventory:

1.a STATEMENT and technical approach show an understanding of OWNER‘s goals.

1.b STATEMENT shows direct experience and expertise with abandoned mine site investigation. Understanding of a variety of abandoned mine reclamation technologies with knowledge of the limitations and advantages of each. Exhibits an understanding of cultural resources, legal concerns/needs and their technical ramifications.

1.c Staff qualifications

Water Rights Research:

2.a STATEMENT shows the ability to research and accurately determine water rights and ownership of water leaving the mine.

2.b Direct experience and expertise in water rights and records research.

2.c Staff qualifications

Engineering and Design:

3.a STATEMENT demonstrates direct experience and expertise in design and engineering of abandoned mine reclamation projects 3.b. STATEMENT demonstrates direct experience and expertise in engineering water collection systems.

3.c Staff qualifications

Bid Ready Construction Specifications:

4.a STATEMENT shows the ability to produce bid-ready specification packages that adhere to OWNER’s template/requirements.

4.b Staff qualifications

Project Summary:

5.a STATEMENT presents a logical, thorough process for the design of the project.

5.b Identified obstacles are realistic and proposed solutions demonstrate ability of FIRM to overcome them.

Examples of previous work 6.a Examples of previous work such as investigation reports, maps, etc., hazard assessment, and earthwork designs show VENDOR’s capability to perform the required work at the highest quality level. Product quality and media are compatible with OWNER’s needs and hardware and software capabilities.

6.b Provide an example of previous work in related tasks where the client identified problems and how VENDOR resolved the issues.

COST PROPOSAL NOT REQUESTED

Please note that cost estimates for the WORK are not required as part of this REQUEST according to current State Purchasing Code and Rule. Cost data should not be submitted as part of any STATEMENT. Formal negotiations with the successful VENDOR will include resolution of a negotiated contract price and any pertinent cost estimates for the WORK.

CONSIDERATION OF STATEMENTS OF QUALIFICATIONS

The State of Utah may select a successful VENDOR based solely on the initial STATEMENT, without any discussion of such STATEMENT. Accordingly, each initial STATEMENT should be submitted from the most favorable services standpoint. OWNER reserves the right to reject any and all STATEMENTs received.

DETAILED WORK PLAN

If selected, the VENDOR will prepare a detailed WORK PLAN for fulfilling the Scope of Work, defining key milestones and deliverables. A detailed cost estimate shall also be prepared, giving expected hours for anticipated staff and their respective billing rates. This work plan and budget will be the basis for cost negotiations prior to execution of the contract.

SAMPLE CONTRACT

The successful VENDOR will negotiate and enter a contract agreement with the Utah Division of Oil, Gas and Mining. The contract agreement will be on a form similar to the sample agency contract attached below. For VENDOR’s STATEMENT to qualify for evaluation, the VENDOR must be able to meet all requirements of this contract.

TERM OF CONTRACT

Notice to Proceed with the project will be issued immediately upon the award and execution of the contract. The contract term will be for a standard period of five years; however the deadline for all deliverables is June 1st, 2026.

STATE OF UTAH CONTRACT

1. CONTRACTING PARTIES: This contract is between the following agency of the State of Utah:

Department Name: Natural Resources Agency Code: 560 Division Name: Oil, Gas and Mining , referred to as State Entity, and the following Contractor:

Name

Address

City State Zip

LEGAL STATUS OF CONTRACTOR

-Profit Corporation

-Profit Corporation

Contact Person: Phone #: Email:

Vendor #: Commodity Code #

2. GENERAL PURPOSE OF CONTRACT: The general purpose of this contract is to provide: Professional engineering expertise in evaluating an abandoned mine project area for reclamation known as the [Projectname] Project.

3. PROCUREMENT: This contract is entered into as a result of the Solicitation RQM# , Solicitation Number , Solicitation Type .

4. CONTRACT PERIOD: Effective Date: Termination Date: unless terminated early or extended in accordance with the terms and conditions of this contract. Renewal options (if any): none .

5. CONTRACT COSTS: CONTRACTOR will be paid a maximum of $ for costs authorized by this contract. Prompt Payment Discount (if any): . Price Guarantee Period (if any): . Additional information regarding costs: .

6. ATTACHMENT A: State of Utah Standard Terms and Conditions for Goods and Services

ATTACHMENT B: Scope of Work ATTACHMENT C: Deliverables Schedule ATTACHMENT D: Cost Schedule ATTACHMENT E: Time Schedule ATTACHMENT F: Services and Facilities Provided by Owner

Any conflicts between Attachment A and other Attachments will be resolved in favor of Attachment A.

7. DOCUMENTS INCORPORATED INTO THIS CONTRACT BY REFERENCE BUT NOT ATTACHED:

a. All other governmental laws, regulations, or actions applicable to the goods and/or services authorized by this contract.

b. Utah State Procurement Code, Procurement Rules, the Solicitation, and Contractor’s response to the Solicitation.

8. Each person signing this Agreement represents and warrants that he/she is duly authorized and has legal capacity to execute and deliver this Agreement and bind the parties hereto. Each signatory represents and warrants to the other that the execution and delivery of the Agreement and the performance of each party’s obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on the parties and enforceable in accordance with its terms. Further, that Contractor is registered with the Utah Department of Commerce and is in good standing.

Utah Division of Oil, Gas & Mining and [***Contractor Name] Contract #

The parties sign and cause this contract to be executed. This contract is not fully executed until the State of Utah Approving Authorities have signed this contract.

CONTRACTOR

Contractor's signature Date

Type or Print Name and Title

STATE ENTITY

DIVISION OF OIL, GAS & MINING

Steve Fluke AMRP Administrator

Date Dana Dean DOGM Deputy Director, Mining

Date

Eric Hyatt DOGM Budget Officer

Date Mick Thomas DOGM Director

Date

STATE OF UTAH APPROVING AUTHORITIES

Director, Division of Purchasing Date

Agency Contact Person Telephone Number Email

ATTACHMENT A: STANDARD TERMS AND CONDITIONS FOR GOODS AND/OR

SERVICES

ATTACHMENT B: SCOPE OF WORK

The VENDOR will prepare a detailed Work Plan, elaborating on this SCOPE OF WORK and defining key milestones and deliverables.

B.1 PROJECT DESCRIPTION

The Mohrland Adit, currently sealed with backfill, discharges water into a concrete collection box measuring 20 feet by 26 feet by 8 feet. This structure was constructed by the mining company to capture flow from the portal. From the collection box, water flows into a 5-foot by 7-foot concrete diversion box and is then piped to the town of Hiawatha, where it serves as a water supply.

Flow data from the Emery County Water Conservancy District, recorded from 2020 to present, indicates an average discharge of approximately 150 gallons per minute. However, recent measurements show a decline to around 30 gallons per minute, likely due to a leak in the pipeline upstream of the meter. Despite this, the actual discharge from the adit is believed to exceed 150 gallons per minute at present.

Subsidence has been observed both at the adit and around the collection box, creating the potential for contamination by exposing the water to surface conditions. This project will evaluate the extent of subsidence and develop a range of alternative remediation designs. Potential solutions include any combination of the following: the construction of a properly engineered adit bulkhead, the repair or replacement of the existing collection box, and the installation of a secure connection to the existing waterline.

OWNER requires the evaluation of both full replacement and repair options for each component. The selected consultant will assess the feasibility of repairs where appropriate and identify any regulatory requirements applicable to drinking water infrastructure. These requirements will be integrated into the design alternatives presented.

B.1.1 INTRODUCTION

The Mohrland Adit and Collection Box Project (AMR/015/940) is located at the abandoned Mohrland coal mine located on Mohrland Canyon Road approximately 10 miles northwest of Huntington, Utah. The Utah Division of Oil, Gas & Mining (DOGM/OWNER) is preparing to issue a contract for a site investigation, subsequent report, and engineering design for an adit closure and adjoining water collection box. The existing water collection box collects the discharge from the portal of a previously closed adit where subsidence has been observed and monitored in and around the adit closure and collection box.

Site History

In 1909, the Castle Valley Coal Company bought what would become the Mohrland (or King) Mine from small-scale miners and founded the town of Mohrland. In 1912, the United States Fuel Company bought the mine and townsite and further developed operations. By the late 1930s it had become more financially viable to mine the underground coal seams from the Hiawatha mine, also a United States Fuel Company operation. In the period 1938-1940, mining operations at Mohrland were discontinued, the town was abandoned, and the houses sold (Horn 1993). A cultural resource survey performed in 1983 led to the designation of the Mohrland mine and townsite as National Register-eligible with Smithsonian site number 42EM1642. OWNER planned and performed reclamation of eight mine portals and two coal refuse piles during the Mohrland Project (AMR/015/909) in 1993-1995. This reclamation included the No 2 King Mine (4160808HO003) located northwest of the water collection box approximately 50 ft.

OWNER initiated a statewide coal maintenance inventory during 2010-2011. As a result of that inventory, a project was identified and designated as Mohrland 3 (AMR/015/925) to address some minor maintenance issues identified within the original Mohrland project boundary (AMR/015/909). One reclaimed portal had sloughed open and one coal waste pile was identified as potentially needing additional revegetation. The portal was closed by OWNER’s staff and no work was done to the coal waste pile.

On June 6, 2023, OWNER inspected the collection box and noted two areas of subsidence, one at the northeast corner of the collection box and one at the adit, both exposing the water to surface.

B.1.2 PREVIOUS PROJECTS

OWNER has completed previous mine closure projects in the area including closure of nearby portals and repair of an historic culvert in the area. Owner has not previously worked on the Mohrland Adit or collection box.

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B.2 THE WORK

The primary objectives of this WORK are:

Assess needs of adit closure and construction of adjoining water collection box.

Produce a report of investigations describing the nature of adit closure and construction of collection box.

The report should provide both repair and replacement options with rough cost estimates.

Engineer and design water collection box and adjoining adit closure using a 30/60/90% approach.

Produce construction-ready specifications, stamped by a qualified Professional Engineer, that OWNER can use for bidding purposes to select a contractor to conduct the work.

A construction cost estimate for the proposed work.

The WORK to be performed is described in the following tasks: (1) project management, (2) site assessment, (3) engineering and design, (4) prepare a bid-ready construction specification package, and (5) construction oversight.

B.3 PROJECT MANAGEMENT

VENDOR shall oversee and manage internal operations to ensure compliance with the terms of the Contract with respect to staffing, time and financial budgets and accounting, productivity, reporting requirements, etc. The Work Plan and budget prepared during contract negotiations will be executed to fulfill this Scope of Work. OWNER anticipates that WORK leading to the final deliverables of the engineering design and construction specifications will take approximately 6-8 months. This includes time for review by OWNER. The VENDOR will assess the current condition of the site and recommend an appropriate course of action to restore the site to historical and useful purposes.

VENDOR should be prepared to attend several meetings throughout the design process. Examples of these include: a kickoff meeting at the beginning of design and update meetings at major milestones during the design process. Any additional meetings foreseen by the VENDOR should be identified in their Work Plan.

B.4 SITE ASSESSMENT

CONSULTANT will perform the following tasks:

Review existing information on the site, previously identified problems, and proposed solutions.

Examine and survey the adit/water collection box and assess stability.

Identify rights-of-way, water rights, utilities, pipelines, and other encumbrances and issues that might impact the proposed reclamation work.

Provide a Report of Investigations with recommendations for mitigating any issues identified in the site assessment to lead into the 30% design discussion.

B.5 ENGINEERING AND DESIGN

The VENDOR will engineer and design a solution for the Adit and Collection box applying accepted engineering standards and practices. In terms of sequencing, the VENDOR should complete the design in a 30%-60%-90% phase approach, culminating in bid-ready construction specifications, design drawings, and a detailed engineer’s cost estimate. All project-specific specifications and design drawings will be stamped by a Utah licensed professional engineer.

At the 30% level, design will present two or more design alternatives and respective estimated costs. OWNER will select the preferred option to inform the 60% and 90% designs.

At the 60% level, the design will present Draft specifications and drawings for the selected design alternatives and, if necessary, a Storm Water Pollution Prevention Plan and application for a General Construction (Storm Water) UPDES permit. The 60% design memo will include an engineering report documenting methods used for site assessment, engineering and design, and cost estimation.

At the 90% design will present draft-final specifications and drawings sufficient to proceed to construction bid.

B.5.1 COST ESTIMATE

The VENDOR shall provide an estimated cost to perform the reclamation on the 60% design. The cost estimate shall be based on unit costs derived from accepted estimating practices, as well as known prevailing local rates and historical cost data provided by OWNER. Estimated costs shall be presented as lump-sum items and broken out in the detailed cost schedules in the construction specifications. Sources or derivations of unit costs shall be explained in the engineering report.

B.6 BID-READY CONSTRUCTION SPECIFICATIONS

After OWNER has approved the 90% design, VENDOR shall prepare a construction bid package based on the OWNER’s Master Specifications document and containing the following components:

General Technical Specifications Site-Specific Construction Specifications Appendix A: Reclamation Schedule Bid Sheets Closure Drawings Project Maps

If technical deficiencies or other engineering related problems are encountered in the final product in its use during the bidding or construction process, OWNER may require further information, clarification, or verification of assumptions from VENDOR. It is expected that if such deficiencies are found, VENDOR will act to alleviate and resolve any conflicting, missing or unsubstantiated information found within the Construction Specifications at no additional cost. It is not the intent of OWNER to bind VENDOR to work that is not included as part of the WORK.

OWNER’s intent is to require VENDOR to complete the construction specifications accurately and in sufficient detail to successfully perform construction work.

B.6.1 GENERAL TECHNICAL SPECIFICATIONS

OWNER will provide a copy of General Technical Specifications to be used in the construction bid package.

Development of new Technical Specifications not included in the OWNER’s standard package shall be considered ADDITIONAL WORK and subject to the conditions of Amendments to the Agreement (Attachment A). As directed by OWNER, VENDOR shall provide any newly developed Technical Specifications in a form suitable for use in a construction bid package. General Technical Specifications shall be provided in Microsoft Word format and accompanying drawings provided as part of the Design Drawings discussed in B.6.4 below.

B.6.2 SITE-SPECIFIC CONSTRUCTION SPECIFICATIONS

Site-specific construction specifications shall include sections describing related items such as: submittals required, conditions and restrictions, quality assurance, products and materials, execution, and payment.

The construction specifications shall address, as appropriate, any special measures required to protect worker safety and health during construction. Worker safety issues include exposure to toxic materials, explosives (both abandoned explosives including misfires in the mines, and explosives used in the course of reclamation), hazardous atmospheres (methane, black damp, carbon monoxide, radon gas, airborne dust, etc.), subsidence-prone ground, fall hazards, rockfalls, mine roof support, and unstable slopes and structures, as well as normal construction area worker health, safety, and industrial hygiene issues. Protective measures may include flagging and signage, specifying supplemental roof support, requiring safety harnesses and ropes, restricting activity in certain areas, specifying clean-up and decontamination procedures, etc.

Work descriptions will cross-reference the Technical Specifications and include any adjustment of the Technical Specifications to the site-specific needs. Construction requirements will be presented in sufficient detail to reduce the need for technical interpretation of specifications during bidding or construction.

Specifications will include measurement for areas that will be disturbed by construction activities and will require revegetation. Measurement will be made in square feet or acres where appropriate. All technical revegetation information will be provided by OWNER.

B.6.3 BID DOCUMENTS

VENDOR shall prepare lump-sum bid sheets with individual mine site costs broken into logical construction units.

Include detailed cost schedules with line items & estimated quantities. Sufficient detail and accuracy will be provided to allow as many sites and items to be bid lump-sum as possible. Where indefinable quantities exist, unit price schedules will supplement the lump-sum quote for contract adjustments. Sample Bid sheets are included in the Master Specifications document.

B.6.4 DESIGN DRAWINGS

VENDOR shall provide a complete set of design drawings to be used as a component of the Construction Specification Package. Design drawings shall contain sufficient detail to clarify the scope of WORK and all construction specifications for the construction contractor.

B.6.5 PROJECT MAPS

Maps of the project area shall contain all project features, staging areas, and access routes and show sufficient detail for the contractor bidding on the project to have a clear understanding of the scope of the work.

B.7 ENGINEERING SUPPORT FOR CONSTRUCTION PROCUREMENT

The VENDOR shall provide engineering expertise to assist the OWNER with construction procurement, including the following:

Perform final review and editing to prepare bid-ready specifications Attend the pre-bid meeting on site to provide technical information and address questions from potential bidders Assist in preparation of addenda to the bid solicitation Assist in technical review of submitted bids, if required

B.8 CONSTRUCTION PROJECT INSPECTION ASSISTANCE

The VENDOR shall provide a Project Inspector to monitor the execution of reclamation construction procured by the OWNER and ensure adherence to construction standards and to the project specifications. That person will be known as the Project Inspector. The Project Inspector shall act as the OWNER’s onsite representative.

The Project Inspector shall:

Keep accurate written records of work activity Keep a logged photographic record of work activity Cross-check and verify data provided by the construction contractor (truck logs, survey data, quantity measurements, etc.)

Monitor safety devices and drainage control structures to see if they are functioning properly Inspect and approve construction materials (geotextiles, silt fence, riprap, rebar, formwork, concrete, seed, etc.) before they are installed Inspect and approve installation of construction materials Monitor and measure construction quantities for comparison against bid estimates Represent the OWNER onsite Keep the OWNER informed of project developments onsite Prepare SWPPP and other permit reports at the interval required

Areas of particular concern in the execution of the project include:

Worksite and overall project safety Compliance with the SWPPP and any permits Compliance with the terms of the ROE agreements between the OWNER and the landowners Protection of historic or cultural resources and artifacts Monitoring, measurement and recording of construction quantities Water rights and metering

The OWNER expects to field an in-house construction inspector for most of the project duration. VENDOR’s inspector shall be used as needed to substitute for the OWNER’s inspector during absences and other contingencies. OWNER and VENDOR shall coordinate scheduling to ensure adequate notice.

For budget estimating purposes, assume that the VENDOR’s inspector will be needed for a four-week period.

If the Project Inspector identifies design problems during construction, the VENDOR shall correct the problem and provide corrected designs and professional engineering advice for new issues as they arise. When such services are required as the result of the VENDOR’s oversight during the project design, deficiencies will be corrected without further cost. If unforeseeable field conditions cause the need for redesign, the VENDOR will be paid in accordance with the previously established fee schedule.

The VENDOR shall provide original signed copies of daily inspection reports. VENDOR shall provide digital photos logged and renamed according to OWNER’s photo file naming convention

VENDOR shall provide an administrative record of all activities pertaining to this task, including a log of all contacts (written, electronic, telephone) and copies of all correspondence sent and received.

B.9 EXCLUDED SERVICES

The following services and work are to be excluded from this contract, not considered WORK in this AGREEMENT, and/or will be completed by the OWNER: compliance with the National Environmental Policy Act, Endangered Species Act, and National Historic Preservation Act; landowner consent for right of entry.

B.10 PERSONNEL QUALIFICATIONS

All inventory and engineering work shall be performed by, or under the direct supervision of, a professional engineer (PE) registered in the state of Utah with a PE license in civil or mining engineering

B.11 SPECIAL PRECAUTIONS

ABANDONED MINE SITES ARE HAZARDOUS. VENDOR will exercise extreme caution when working near abandoned mines, equipment, and structures. Some hazards, such as dangerous atmospheres or unstable ground, may not be readily apparent. VENDOR’s safety plan must be adequate to protect all personnel working within the project area.

ATTACHMENT C: DELIVERABLES SCHEDULE

C.1 LIST OF DELIVERABLES

The VENDOR shall provide the following deliverables.

Item Filename Format

Digital photographs of each mine feature Tag number + “i” + sequential number JPEG

Map Set for Construction MAConstructionMaps.mpkx ESRI® ArcGIS Pro Map Package

Report of Investigations MAInvReport.pdf Adobe Acrobat PDF

30% Design Memo Adobe Acrobat PDF

60% Design Memo (including Engineering Report) Adobe Acrobat PDF

Bid-Ready Construction Specification Package

MAConstructionSpecs.docx MAConstructionDrawings.pdf

Microsoft Word Adobe Acrobat PDF

Engineer’s Cost Estimate for Construction MACostEst.docx Microsoft Word or Excel

Item Filename Format

Permit Applications for all required permits As appropriate As appropriate

Construction Daily Inspection Reports ProjInspectorDailyReports.docx Microsoft Word or Adobe

PDF

Reports required by permits for the project As appropriate As appropriate

Construction Administrative Record MAConstructionReport.docx Microsoft Word

For reports delivered in PDF format, the PDF file shall contain bookmarks to identify each section. Use PDF bookmarks like tabbed dividers in a hard copy report. As a general guideline, insert a bookmark in the PDF file in the same location you would insert a tabbed divider in a hard copy report.

C.2 DELIVERY SCHEDULE FOR DRAFTS AND FINAL COPIES

VENDOR shall furnish all deliverables in draft form for approval prior to submitting final copies. OWNER strongly encourages VENDOR to submit draft components for approval as early as possible and on an ongoing basis. OWNER also expects ongoing communication with VENDOR as the work progresses, to ensure compatibility of the product with OWNER’s requirements. Any revisions made to draft deliverables by OWNER will be incorporated into the product and resubmitted to OWNER as a draft until the product is considered complete and approved. VENDOR shall submit the final product incorporating all revisions.

ATTACHMENT D: COST SCHEDULE

Costs are to be negotiated upon selection of VENDOR.

ATTACHMENT E: TIME SCHEDULE

E.1 PROJECT SCHEDULE

The successful VENDOR shall show the activities required to complete the SCOPE OF WORK as described in this Agreement, based on a contract award of October 1, 2025, and a deadline for completion of all deliverables by June 1st, 2026.

The time schedule will show field time and office time (literature review and research, land and water records research, engineering and design, and Survey Report preparation, and time for OWNER to review draft products, etc.).

Constraints and float allowed for in the schedule should be identified and explained in the schedule. Considerations for weather, access, and normal delays should be accounted for within the schedule.

The time schedule will list due dates for draft and final product. Allow for regular reporting and reviews of draft forms, reports, and GIS data by OWNER.

Anticipated Schedule:

Fieldwork October 2025 30% design November 21, 2025 60% design Six weeks following OWNER review of 30% design.

90% design Six weeks following OWNER review of 60% design.

Final bid documents Four weeks following OWNER review of 90% design.

E.2 LIQUIDATED DAMAGES

In the event VENDOR fails to complete the WORK within the time agreed upon in VENDOR's schedule as set forth in E.1, or within such additional time as may have been allowed by OWNER, there will be deducted from any moneys due or that may become due VENDOR the sum of $200.00 per day, for each and every calendar day beyond the agreed or extended completion day, that the WORK remains uncompleted. Such sum is fixed and agreed upon by OWNER and VENDOR as liquidated damages due to OWNER by reason of the inconvenience and added costs of administration, engineering, and supervision resulting from VENDOR's default, and not as a penalty.

Permitting VENDOR to continue and finish the WORK or any part of it after the time fixed for its completion, or after the date to which the time for completion may have been extended, in no way operates as a waiver on the part of OWNER of any of OWNER’s rights under the CONTRACT.

ATTACHMENT F: SERVICES AND FACILITIES PROVIDED BY OWNER

OWNER shall provide the limited information that has been gathered in the initial field inventories. Specifically, the following items will be furnished to VENDOR or made available for VENDOR's use::***

a. Relevant inventory data from previous project areas

b. AMRP Master Construction Specifications

c. OWNER representative, as available, to accompany VENDOR to the project area for orientation