6-P-2089620 - Amendment 4.pdf

DALLAS AREA RAPID TRANSIT

DALLAS, TEXAS

AMENDMENT OF SOLICITATION

1. SOLICITATION NO.:

P-2089620

2. AMENDMENT NO.:

3. EFFECTIVE DATE:

August 15, 2025

4. BRIEF SOLICITATION DESCRIPTION:

Workers’ Compensation Admin Programs Services

5. REVISED OFFER SUBMISSION DUE DATE AND TIME:

(Note: Unless identified below, this solicitation amendment does not change the Offer Submission Date and Time.)

The date and/or time specified for receipt of offers is changed as follows: DATE:

TIME:

6. REVISED PRE-BID/PROPOSAL CONFERENCE:

(Note: Unless identified below, this solicitation amendment does not change the Pre-Bid/Proposal Conference, if a conference is scheduled.)

The scheduled pre-bid/proposal conference is changed as follows: DATE:

TIME:

LOCATION:

7. AMENDMENT OF SOLICITATION:

The Solicitation identified in Block 1, above, is hereby amended as described in Block 11, below. Except as provided herein, all other provisions of the solicitation, or as heretofore amended, remain unchanged and in full force and effect.

8. REQUIREMENT TO ACKNOWLEDGE AMENDMENT:

Offerors must acknowledge receipt of this amendment prior to the deadline specified in the solicitation for receipt of offers by one of the following methods:

a. By signing this amendment in Block 9, below, and returning one signed copy;

b. By acknowledging receipt of this amendment on the Solicitation, Offer and Award form; or,

c. By separate letter or telegram that includes a reference to this solicitation and amendment number.

WARNING: Failure of an Offeror to acknowledge receipt of this Amendment, as described herein, may result in

REJECTION OF THE OFFER.

NOTE: For Invitations for Bids the terms "Offer" and Offeror" shall mean "Bid" and "Bidder", respectively; and for Requests for Proposals the terms "Bid" and "Bidder" shall mean "Offer" and "Offeror", respectively, in this solicitation and any associated exhibits.

9. OFFEROR'S ACKNOWLEDGEMENT OF AMENDMENT:

Name & Title: Signed Acknowledgment:

(Print/Type)

Offeror: Date Acknowledged: / /

10. FOR FURTHER INFORMATION CALL CONTRACTS SPECIALIST:

Name: Coquice Logan Telephone No.: 214-749-2677 clogan@dart.org

11. DESCRIPTION OF AMENDMENT:

THE PURPOSE OF THIS AMENDMENT IS AS FOLLOWS:

• To provide answers to questions (20 - 36) attached to this Amendment.

All other terms and conditions remain unchanged.

[END OF AMENDMENT 4]

Form 33.207 (01/06) Page 1 of 1 mailto:clogan@dart.org

RFP. No. 2089620 Questions Answers

20 Please define “key personnel”. Who will be assigned/work to the DART account; refer to Exhibit B, Section 1(h) or Section 3, For references on “key personnel”, does DART require a current client of the bidder or a company/business partner in the work history of that individual?

For references on "key personnel" firm(s) should provide current clients. For reference needed on form Exhibit L, don't put see reference(s) in section 2. References should be listed on Exhibit L for company/business partner(s).

We understand that pricing submissions are to be completed through the Bonfire portal. To ensure clarity regarding the scope of services, would DART be able to provide a copy of the pricing grid in advance?

This would allow us to submit any necessary questions prior to the deadline.

The price bid table listed through Bonfire is what's being requested; do not include any pricing with Technical proposal.

Exhibit B, Proposal Content and Evaluation Factors for Award, (B-100.14SB, AUG 04), states: “(d)

When providing narrative responses in the comment section of the Excel questionnaire document, do not include any images, graphics, or charts and keep responses brief and to the point in 100 words or less.”

However, an Excel questionnaire was not included in the RFP documents. Please provide this Excel questionnaire.

Requested information should comply to what's listed in Section 2,3, or 4; there is no other questionnaire.

If there is an excel questionnaire that is provided as part of the RFP, what section of the proposal should include our responses to the Excel questionnaire?

No, provide all of the requested/required form per the RFP and Exhibit B instructions.

Exhibit B, Proposal Preparation and Format (B-100.14SA, JUN 06), states that proposal submissions should be limited to a maximum of 100 pages; however, Exhibit B, Proposal Content and Evaluation

Factors for Award, (B-100.14SB, AUG 04), states that the technical proposal should be no more than

150 pages. Which page limit is correct?

No more the 150 pages for each firm(s proposal, DART forms are not part of the 150 page count. DART requested form(s) should only be uploaded to the requested tabs. There is no need to included DART required forms with a firm(s) proposal.

Exhibit B, Proposal Preparation and Format (B-100.14SA, JUN 06), states: “(h) Please limit your submission to a maximum of hundred (100) pages (not including resumes). A maximum two (2) page introductory letter may be submitted within hundred (100) page limitations. There is a limitation of up to fifteen (15) pages of information directly related to the Sections 2, 3, and 4 listed above. The remaining pages of supportive information may include graphs, charts, photos, references etc., and is totally at the offeror’s discretion, provided the total twenty (20) page limit is maintained. For proposals that exceed these limits only the first hundred (100) pages will be evaluated.” Please clarify what the 20-page pertains refers to?

No more the 150 pages for each firm(s proposal, DART forms are not part of the 150 page count. DART requested form(s) should only be uploaded to the requested tabs. There is no need to included DART required forms with a firm(s) proposal.

Exhibit B, Submission of Proposal (B-100.14B, FEB 05) states that proposals will only be accepted electronically through the Bonfire portal. However, Exhibit C, Submission of Offers (3-804.04, FEB 94), states: “Offers and modifications thereof shall be enclosed in sealed envelopes or sealed cartons and submitted to the Contracting Officer of the Dallas Area Rapid Transit Authority at the address specified in the solicitation.” Should the proposals be submitted electronically through Bonfire, mailed to the address specified in the solicitation or via both methods?

All proposals should be submitted through the Bonfire portal by the due date.

Exhibit B, Section 6 refers to completing an Excel questionnaire document, but there doesn't seem to be one located within the portal or any part of the downloadable documents. Will you be sending an Excel

Questionnaire to be completed?

No, requested information should comply to what's listed in Section 2,3, or 4; there is NO other questionnaire forms.

ATTACHMENT A

Note: (The Authority is not responsible for the grammatical or technical accuracy of the questions submitted. The questions are verbatim from what is submitted by vendor(s). The Authority has made every effort to clarify questions when appropriate).

29 How many preauthorization/utilization review requests have there been from 2022-2025 per year?

30 What is the percentage of claim increase that DART has seen year over year since 2022?

31 How many claims per year MO and IN does DART get on average from 2021 to present?

Should form 1295 be filled online with the state after a contract is awarded? The TX Ethics Commission website indicates that Form 1295 should be filed "at the time the business entity submits the signed contract." The DART portal is asking for 1295, but state indicates it's after receiving the contract.

Submit form 1295 with proposal(s, it will only be executed to the awardee at time of contract award.

The choices for response for the question below should be Yes/No, but the response is requiring a

Number input. Do you comply to Dart;s Exhibit G? Data Type: Number The type of field for Exhibit G has been updated to Yes/No.

34 There isn't a spot to upload Amendment 2 on the DART submission Portal. Refer to requested information tab or the firm(s) can sign Form 33.201 at the bottom of page 2, box 24 Acknowledgment of Amendments.

Can you provide additional information on if this form is needed? It appears the form is need once there is an invoice from a subcontractor.

Exhibit G, attachment 2, is an example, no information is needed, until after contract award.

36 Can there be an extension on this RFP? No extension will be given at this time, due date August 19, 2025, @ 2:00 P.M., Central Time.