6-MWBE Trucking Procedure Compliance Packet.pdf
PDF 919 KB Posted
- Attached to
- RFP - Enterprise Identity and Access Management System for Harris County Universal Services
- Solicitation number
- 25/0195
- Issued by
- Harris County, Texas
About this file
This document is a Minority/Women-Owned Business Enterprise (M/WBE) Trucking Procedure Compliance packet issued by the Harris County Department of Economic Equity and Opportunity, establishing guidelines for achieving Commercially Useful Function (CUF) credit in trucking-related subcontracting. The infographic outlines ownership, operation, and management requirements for M/WBE firms seeking to meet contract participation goals on Harris County projects, including the Enterprise Identity and Access Management System for Harris County Universal Services contract commencing May 1, 2026. The document specifies that M/WBE trucking firms must perform at least 30 percent of subcontract work with their own forces, own and operate at least one truck with dedicated employee drivers, and manage the entire trucking operation. The packet details various scenarios for truck ownership, leasing arrangements, and driver employment to determine appropriate M/WBE credit calculations.
The compliance documentation requires vendors to submit W-9 forms, current insurance documentation, and proof of truck ownership or registration with the M/WBE Utilization Plan prior to bid submission. M/WBE firms receive 100 percent credit toward participation goals for expenditures when using owned and operated trucks with employee drivers, or when leasing additional trucks from non-M/WBE firms while maintaining employee-operated trucks. For leased trucks exceeding the number of owned and operated vehicles, only commissions and fees count toward participation goals. The document prohibits use of independent contractors in place of employees and disallows contrived arrangements. A courtesy utilization plan review is available until five business days before solicitation closure, and vendors must submit all documentation through the designated Bonfire system, with only one submission permitted per vendor per bid.
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Text version
M/WBE Trucking Procedure Compliance:
Ensuring Commercially Useful Function
(CUF)
Department of Economic Equity and Opportunity
Infographic Rev. 02/2025
Responsibility and Management
M/WBE must perform at least 30 percent of the work of its subcontract with its own forces.
M/WBE must manage and supervise the entire trucking operation for a specific contract.
No contrived arrangements to meet Contract Goals.
Ownership and Operation
M/WBE Truck
M/WBE must OWN and OPERATE at least one (1) truck AND employ one (1) Driver. M/WBE must employ its own drivers and not utilize independent contractors to receive credit.
• M/WBE receives credit for the total value of transportation services provided using trucks it owns, insures, and operates using its own employees as drivers.
M/WBE Driver
Exclusive Use and Control
Lease must indicate exclusive use and control over the truck
Leased trucks must display the M/WBE 's name and identification number
Clarify that the M/WBE has priority for use of the leased truck
For credit on use of additional leased trucks
Subcontracting M/WBE Firm
M/WBE
Truck
M/WBE
Truck
M/WBE trucking firm may subcontract to an M/WBE truck owner and operator.
• M/WBE Transportation Credit = 100% of the expenditures paid to the M/WBE Firm will count toward the participation goal.
For credit on use of additional trucks
Lease Non-M/WBE Firm, M/WBE Drivers
M/WBE
Truck
M/WBE firm CAN lease additional trucks from a Non- MWBE firm and use its own M/WBE drivers. M/WBE drivers must be employees and not independent contractors.
• M/WBE Transportation Services Credit = 100% of the expenditures paid to the M/WBE Firm will count toward the participation goal.NON-
M/WBE Lease
LEASE
M/WBE Driver
Lease Non-M/WBE Firm, No Driver
M/WBE Truck
For every one (1) truck owned and operated by an M/WBE firm, one (1) truck CAN be leased from an Non- M/WBE and receive 100% credit up to the value of work performed by the M/WBE employee operated trucks.
For every leased truck that exceeds what the M/WBE owns and operates from a Non- M/WBE, contractor will only receive credit for fees and commissions.
• M/WBE Transportation Services Credit= Commissions and Fees paid to the M/WBE Firm will count toward the participation goal.
Non M/WBE Lease
LEASE
M/WBE
Truck
Driver
M/WBE Driver
Non M/WBE Lease
Non M/WBE Lease
M/WBE Driver M/WBE Driver
Driver
Required Submittal Documentation
Truck
Vendors using trucking companies to meet the M/WBE contract goal must submit with their M/WBE Utilization Plan a copy of the M/WBE trucking firm’s:
• W-9 for the trucking company
• Current and valid insurance documents
• Proof of ownership and/or registration of truck(s) on the TxDOT Website
Additional documentation will be requested post-award to determine CUF performance and contract goal credit.
D E E O
Courtesy Utilization Plan Reviews
Courtesy review request deadline.
Request can be submitted up to 5 business days prior to the solicitation closure date.
• Completed & Signed Utilization Plan
• Completed & Signed Letters of Intent.
• Copies of M/WBE Certification for all certified suppliers.
• Good Faith Efforts Documentation. (If applicable) **Please reference the
Utilization Plan Tip Sheet for details on
Good Faith Efforts documentation requirements.
Must provide all requested documentation.
Only 1 submission per vendor per bid.
Given time constraints, conducting an additional review of your submission is not feasible.
Please note that the review process aims to identify and correct minor deficiencies prior to submission. D E E O does not determine plan responsiveness through our courtesy review process. Therefore, please ensure that you submit the Utilization Plan and supporting documentation with your bid submission in Bonfire.
Requests accepted only through link provided.
Courtesy Review - Utilization Plan
Questions Harris County Department of Economic Equity and Opportunity
1001 Preston, Suite 670 Houston, TX 77002
(713) 274-1400 DEEO@eeo.hctx.net
The M/WBE Program Policy is found on our website:
https://deeo.harriscountytx.gov
File details come from the government source that posted it. Updated .