6-JF26-011-IFB Specifications Radon Test Kits Testing.pdf

JF26-011-IFB

Purchasing & Warehouse Department

Julie Fisher, CPPB, Manager/Buyer

SPECIFICATIONS

1. GENERAL

Specifications for an annual contract for Radon Test Kits & Lab Testing.

Bidders must meet or exceed all specifications and requirements as set forth in this document and all other information posted on the Utah Public Procurement Place (hereafter referred to as U3P).

Contractor must furnish all equipment, materials, labor, tools, transportation, supplies, and incidentals necessary as described in the specifications.

2. CONTACT

Granite School District Maintenance Department – LP Swainston, Foreman Plumbing Shop. (Do not contact this person during the bidding process.

Questions must be published in the U3P Q & A section. Answers will be provided in the same manner.)

3. AMENDMENTS TO INVITATION FOR BID

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum.

Addenda will be posted at U3P. It is the responsibility of the bidder to obtain addenda. Bid submittal constitutes implied acknowledgment of all addenda.

4. BID SECURITY

N/A

5. BONDS

6. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed by GSD Purchasing. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

7. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN TERMS &

CONDITIONS

In the event of conflict with submittals from bidders or inconsistencies in bidding documents, this bid document will take precedence.

8. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bidders must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The contractor's past performance history, organization, equipment and demonstrated ability to perform and complete their contracts in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by GSD in the vetting of the contractor. It is anticipated, GSD will award to a single vendor to meet the needs of the District. Award will be made in accordance with R33-106. GSD reserves the right to reject any and all bids by reason of this paragraph. Bids shall be irrevocable for a period of 60 days from the bid due date.

a) Any contractor that does not perform in an exemplary professional manner for GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

b) Any contractor that has not performed up to our high standards in the past for GSD will not be allowed to bid on this contract.

c) If a contractor is awarded this contract but then fails to perform, GSD reserves the right to award the contract to the next low bidder.

9. CONTRACT DATES/DEADLINES

We anticipate the contract will be effective 12/01/2025 through 11/30/2026 with the option to renew annually through 11/30/2030.

Orders will be filled dependent on receipt of a signed purchase order.

10. CONTRACT CLAUSES

Any contract arising from this Invitation to Bid will include the following:

a) The unilateral right of GSD to order written changes in the work and/or time of performance (Changes Clause);

b) Suspension of Work Clause;

c) Price Adjustment Clause;

d) Claims Based on a Procurement Officer’s Actions or Omissions Clause;

e) Default Delay – Time Extension Clause

f) Remedies Clause - Any dispute arising under or out of this contract is subject to the provisions of Part H (Legal and Contractual Remedies) of the Utah Procurement Code;

g) Liquidated damages as appropriate;

h) Specific excusable delays are as follows: if the contractor is delayed by GSD or architect or by change orders.

i) GSD may terminate the contract for any reason at any time if the contractor fails to perform (default) or if it is in the best interest of GSD (Convenience Clause).

11. INSPECTIONS

N/A

12. INSURANCE/LIABILITY/SAFETY/SECURITY

N/A

13. LAWS/CODES

Contractor must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans With Disabilities Act and E- Verify and meet or exceed all applicable building codes and Utah State Energy Code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on GSD property. Any contract that might arise from this Invitation for Bid will be governed by Utah State Laws.

14. LICENSING

Bidders must meet all current licensing requirements of the City, County and State of Utah to do the type of work required under this bid including the proper license classifications with a sufficient monetary limit as established and issued by the Utah Division of Occupational and Professional Licensing, State Department of Commerce, as legally required by State Code Title 58, Chapter

55. Licensing must be current and valid at the date of bid opening and remain so for the duration of the contract/project(s).

N/A

15. LIQUIDATED DAMAGES

N/A

16. NOTICE TO PROCEED

Notice to proceed will be in the form of a signed Purchase Order from the GSD Purchasing Department.

17. PAST PERFORMANCE

Any contractor that does not perform in an exemplary professional manner for

GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

Any contractor that has not performed up to our high standards on past GSD jobs will not be awarded a contract under this bid.

18. PAYMENT

In most cases, payments will be a "lump sum" amount made at the completion and clean-up of each project and will not be made until a final inspection and approval. "Draws", prepayments, or partial progress payments will not be allowed unless specified.

19. PRE-BID CONFERENCE

N/A

20. SALES TAX

Please note that sales made to Utah school districts are exempt from sales tax (Utah Code 59-12-104). Tax exemption certificate can be provided upon request.

21. SUBCONTRACTORS

N/A

22. SUBMITTALS

Submit bids as per instructions on U3P. Additional attached or enclosed materials, not requested and not required, will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements. Additional or alternate terms or proposals will not be accepted

23. SUBSTITUTE PRODUCTS

24. TECHNICAL SPECIFICATIONS

Radon test kits will be used throughout GSD and in cooperation with the State of

Utah Department of Environmental Quality, Radiation Control Division. All kits and testing must conform to the rules and regulations established by the UT State Radon program.

GSD estimates 800-1500+ kits will be purchased each year.

a) Each radon test kit must include the following:

1) Freight/Postage to cover shipping each kit to GSD

2) Freight/Postage to cover each kit being returned to the Contractor for testing.

3) Lab testing of each kit. Testing must be conducted by a certified lab that meets the requirements set forth by the UT State Radon program.

4) Test results for each kit returned to GSD.

25. TERMS AND CONDITIONS

The terms and conditions attached to the solicitation and contract will govern any purchases made under this contract. Any terms and conditions attached to a contractor’s quote will not be considered.

26. WARRANTY

Contractor warrants all materials provided will be free from defects. Contract terms and conditions regarding warranty will apply.

27. COST

Cost will be submitted using the “JF26-011-IFB_Bid Form”

Pricing is valid for one year. Following the one-year period, any requests for price adjustments must be for an equal guarantee period and must be made at least thirty (30) days prior to the renewal of the contract. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation to support the request. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing and will be reviewed/approved using the amounts listed in the Prevailing Consumer Price Index (CPI) or Producer Price Index (PPI).