6-IFB 26-1-23301 Vol.5A Project Manual.pdf

PROJECT MANUAL

UPGRADES to SECURITY and DOOR HARDWARE SYSTEMS

#26-1-23301

MADISON COUNTY TRANSIT (MCT)

MULTIPLE SITES (11) – MADISON COUNTY, IL

OWNER: MADISON COUNTY TRANSIT (MCT)

1 TRANSIT LANE

PONTOON BEACH, IL 62040

A/E: RTM ENGINEERING CONSULTANTS

521 W. MAIN STREET, SUITE 250

BELLEVILLE, IL 62220

DATE: October 10, 2025

Issued for IFB 100% Specs

MULTI-SITE VIDEO SURVEILLANCE, ACCESS CONTROL, AND DOOR

HARDWARE SYSTEMS

UPGRADES to SECURITY and DOOR HARDWARE SYSTEMS MCT #26-1-23301 Issued for IFB 100% Specs OCTOBER 10, 2025

TOC 00 00 01 - 1

Madison County Transit 1 Transit Lane Pontoon Beach, IL 62040

RTM Engineering Consultants 521 W. Main Street, Suite 250 Belleville, IL 62220

PROJECT MANUAL FOR:

UPGRADES to SECURITY and DOOR HARDWARE SYSTEMS

Section Section Section Number Name Number

DIVISION 0 - BIDDING REQUIREMENTS AND CONTRACTING REQUIREMENTS

00 01 07 Seals Page 00 01 07-1 00 01 15 List of Drawings 00 01 15-1

DIVISION 1 - GENERAL REQUIREMENTS

01 10 00 Summary 01 10 00-1-4 01 21 00 Allowances 01 21 00-1-3 01 25 00 Substitution Procedures 01 25 00-1-4 01 26 00 Contract Modifications Procedures 01 26 00-1-2 01 29 00 Payment Procedures 01 29 00-1-5 01 29 00-1 DBE Payment Certification Form 01 29 01-1 01 29 00-2 DBE Monthly Status Report 01 29 02-1 01 31 00 Project Management and Coordination 01 31 00-1-8 01 32 00 Construction Progress Documentation 01 32 00-1-6 01 32 33 Photographic Documentation 01 32 33-1-5 01 33 00 Submittal Procedures 01 33 00-1-9 01 40 00 Quality Requirements 01 40 00-1-8 01 42 00 References 01 42 00-1-5 01 50 01 Temporary Controls 01 50 01-1-5 01 52 01 Construction Facilities 01 52 01-1-4 01 55 26 Traffic Control 01 55 26-1-5 01 60 00 Product Requirements 01 60 00-1-2 01 66 19 Product Storage and Handling Requirements 01 66 19-1-2 01 73 00 Execution 01 73 00-1-6 01 74 19 Construction Waste Management 01 74 19-1-3 01 77 00 Closeout Procedures 01 77 00-1-6 01 78 23 Operation and Maintenance Data 01 78 23-1-8 01 78 39 Project Record Documents 01 78 39-1-5 01 79 00 Demonstration and Training 01 79 00-1-6

DIVISION 8 – OPENINGS

08 12 14 Standard Steel Frames 08 12 14-1-4 08 13 14 Standard Steel Doors 08 13 14-1-4 08 71 00 Door Hardware 08 71 00-1-13

DIVISION 9 - FINISHES

Issued for IFB 100% Specs OCTOBER 10, 2025

TOC 00 00 01 - 2

09 90 00 Painting and Coating 09 90 00-1-7

DIVISION 26 – ELECTRICAL

26 05 23 Building Wire & Cable 26 05 23-1-5 26 05 26 Grounding & Bonding 26 05 26-1-5 26 05 29 Supporting Devices 26 05 29-1-3 26 05 30 Conduit 26 05 30-1-6 26 05 33 Boxes 26 05 33-1-4 26 05 53 Electrical Identification 26 05 53-1-3 26 43 13 Surge Protective Devices 26 43 13-1-5

DIVISION 27 – COMMUNICATIONS

27 10 00 Communications Cabling System 27 10 00-1-10 27 11 00 Communications Raceway System 27 11 00-1-5

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 13 00 Access Control System 28 13 00-1-9 28 23 00 Video Surveillance and Recording System 28 23 00-1-11

END OF TOC

UPGRADES TO SECURITY AND DOOR HARDWARE SYSTEMS MCT #26-1-23301

Issued for IFB 100% Specs October 10, 2025

SEALS PAGE 00 01 07 - 1

SECTION 00 01 07 - SEALS PAGE

PART 1 - Seals Page

1.1 DESIGN PROFESSIONALS OF RECORD

A. Architect: AAIC inc.

1. Seal Name: Grant Ramsey, AIA, NCARB, DBIA

2. Seal Number: 001-023293

3. Firm Registration: 184.000463-0001

4. Responsible for Sections 08 12 14, 08 13 14, 08 71 00, and 09 90 00

B. Electrical Engineer: RTM

1. Seal Name: Eric Rogers, PE

2. Seal Number: 062-050663

3. Firm Registration: 184.006777-0002

4. Responsible for Division 26,27,28 Sections

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 00 01 07

List Of Drawing Sheets 00 01 15 - 1

SECTION 00 01 15 - LIST OF DRAWING SHEETS (26 TOTAL)

G-1 PROJECT COVER SHEET

E-0 ELECTRICAL SYMBOLS and ABBREVIATIONS

WRTC-DE1 WOOD RIVER TRANSFER STATION – ELECTRICAL DEMOLITION PLAN

WRTC-E1 WOOD RIVER TRANSFER STATION – ELECTRICAL SYSTEMS PLAN

WRTC-A1 WOOD RIVER TRANSFER STATION – ARCHITECTURAL PLAN

EGPR-DE1 EASTGATE PARK-and-RIDE – ELECTRICAL DEMOLITION PLAN EGPR-E1 EASTGATE PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

GCTC-DE1 GRANITE CITY TRANSFER STATION – ELECTRICAL DEMOLITION PLAN

GCTC-E1 GRANITE CITY TRANSFER STATION – ELECTRICAL SYSTEMS PLAN

GCTC-A1 GRANITE CITY TRANSFER STATION – ARCHITECTURAL PLAN

CTC-DE1 COLLINSVILLE TRANSFER STATION – ELECTRICAL DEMOLITION PLAN

CTC-E1 COLLINSVILLE TRANSFER STATION – ELECTRICAL SYSTEMS PLAN

CTC-A1 COLLINSVILLE TRANSFER STATION – ARCHITECTURAL PLAN

ETC-DE1 EDWARDSVILLE TRANSFER STATION – ELECTRICAL DEMOLITION PLAN

ETC-E1 EDWARDSVILLE TRANSFER STATION – ELECTRICAL SYSTEMS PLAN

ETC-A1 EDWARDSVILLE TRANSFER STATION – ARCHITECTURAL PLAN

EPR-DE1 EDWARDSVILLE (LECLAIRE) PARK-and-RIDE – ELECTRICAL DEMOLITION PLAN EPR-E1 EDWARDSVILLE (LECLAIRE) PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

L-E1 LONGFELLOW MAINTENANCE FACILITY – ELECTRICAL SYSTEMS PLAN

TPR-DE TROY PARK-and-RIDE – ELECTRICAL DEMOLITION PLAN TPR-E1 TROY PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

R3PR-DE1 ROUTE 3 PARK-and-RIDE – ELECTRICAL DEMOLITION PLAN R3PR-E1 ROUTE 3 PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

GLPR-DE1 GLEN CARBON PARK-and-RIDE – ELECTRICAL DEMOLITION PLAN GLPR-E1 GLEN CARBON PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

HPR-E1 HIGHLAND PARK-and-RIDE – ELECTRICAL SYSTEMS PLAN

END OF SECTION 00 01 15

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Future work.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Miscellaneous provisions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: UPGRADES to SECURITY and DOOR HARDWARE SYSTEMS

1. Project Location: 1 Transit Way, Pontoon Beach, IL 62040.

B. Owner: Madison County Mass Transit District

1. Representative: Phil Roggio, Director of Planning & Capital Projects

C. A/E: RTM Engineering Consultants

1. Representative: Alan A. Amy, Project Engineer

D. Project Web Site: A project Web site provided and administered by Contractor will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 31 00 "Project Management and Coordination." for requirements for establishing and administering the Project Web site.

SUMMARY 01 10 00 - 2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. New or replacement door hardware at all (4) Transit Centers: Collinsville, Edwardsville, Granite City and Wood River. Reference “A” drawings and division 08 specifications.

2. New Access Control Systems (ACS) at (9) of the eleven total facilities in this project, including: four transit centers mentioned in 1.4A,1 and Eastgate, Edwardsville (Leclaire), Troy, Route 3 and Glen Carbon Park-and-Ride facilities.

Collinsville Transit Center includes limited work due to the Owner self-performing some of the ACS work ahead of this project. Reference “E” drawings and division 26, 27 and 28 specifications.

3. New Video Surveillance Systems (VSS) at all (11) facilities including: all sites mentioned in 1.4A,2 and Highland Park-and-Ride and Longfellow Maintenance facilities. Reference “E” drawings and division 26, 27 and 28 specifications.

4. Demolition of existing ACS and VSS systems – reference “DE” drawings.

5. All power wiring, low-voltage cabling (both CAT-6 and twisted-pair), supporting backboxes, junction boxes, enclosures and conduit to support all of the above systems.

6. Upgrade of existing ACS and VSS hardware and software at Owner’s Headquarters at Pontoon Beach, IL.

B. Type of Contract:

1. Project will be constructed under a Single Prime Contract.

1.5 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the building footprint to 5’-0” outside of building footprint, and a portion of the adjacent parking lot area.

1. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

SUMMARY 01 10 00 - 3

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period.

Repair damage caused by construction operations.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Architect not less than two days in advance of proposed disruptive operations.

2. Obtain Architect's written permission before proceeding with disruptive operations.

D. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keyed notes referencing Specification Section numbers found in this Project Manual.

SUMMARY 01 10 00 - 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 10 00

ALLOWANCES 01 21 00 - 1

SECTION 01 21 00 - ALLOWANCES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances.

Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor(s). If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Lump-sum allowances.

C. Related Requirements:

1. Divisions 00 and 01.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.4 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

ALLOWANCES 01 21 00 - 2

1.5 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.7 LUMP-SUM ALLOWANCES

A. Allowance shall include cost to Contractor(s) of specific products and materials ordered by Owner or selected by Architect under allowance and shall include freight and delivery to Project site.

B. Unless otherwise indicated, General Contractor(s) costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials selected by Architect under allowance shall be included as part of the Contract Sum and not part of the allowance.

1.8 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

3. Owner has right to reduce the amount or eliminate at their discretion.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor(s) handling, labor, installation, overhead, and profit.

1. Do not include Contractor(s) or subcontractor(s) indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has

ALLOWANCES 01 21 00 - 3

changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor(s) indirect expense is permitted for selection of higher-or lower-priced materials or systems of the same scope and nature as originally indicated.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1 – Renovation of existing site construction including, but not limited to the following conditions:

1. Removal of existing unsuitable existing site construction, sub-grade, or surfacing not scheduled for demolition, but necessary to be removed to facilitate new construction.

a. Include the sum of $50,000.00.

b. The lump sum allowance for the scope listed as follows.

c. This allowance includes material cost, receiving, handling, off-site storage, and installation, and sub-contractor(s) overhead and profit.

d. Contractor’s overhead and profit and/or any charges are to be part of the

Base Contract Sum and not included in the allowance.

END OF SECTION 01 21 00

Substitution Procedures 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

Substitution Procedures 01 25 00 - 2

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Owner's Action: If necessary, Owner will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Owner will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Owner does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

Substitution Procedures 01 25 00 - 3

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Owner will consider requests for substitution if received within 30 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Owner.

1. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

Substitution Procedures 01 25 00 - 4

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 01 25 00 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Allowable Prime Contract and Subcontract markup limits on changes are as follows:

1. Overhead and Profit

a. Self-Performed Work: 12%

b. Subcontractor Work: 7%

2. Plus, agreeable bonds and insurance percentage. Percentage to be agreed upon prior to first proposal request.

(Limits above pertains to Subcontractors and Suppliers pricing as well)

B. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2

2. Within 20 calendar days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

C. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

D. Deduct Proposals: Any change initiated by any party the following applies:

1. No additional supervision or project management time to be added to deletion requests.

2. No Overhead and Profit to be deducted or added to deletion requests.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 3

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 26 00

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 01 26 00 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 01 32 00 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

d. Any items indicated in Federal, Special, and State Provision sections.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

PAYMENT PROCEDURES 01 29 00 - 2

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

b. Differentiate per separate subcontracts.

4. Provide separate line items in the schedule of values for initial cost of materials, labor, for each subsequent stage of completion, and for total installed value of that part of the Work.

5. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

6. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

8. Provide a certification statement, completed, signed and dated, as follows: The estimated percentage of total material utilized for the performance of the contract which is recovered materials for items designated by the Environmental Protection Agency in Subpart B of 40 CFR 247 is __________% . Reference:

Federal Provision, Solid Wastes. I certify that this estimated percentage of recovered materials will be the minimum amount used in the performance of the contract.

PAYMENT PROCEDURES 01 29 00 - 3

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Architect by the fifth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site. Special permissions are required for payment of items stored off-site; refer to Section 9.3.2 of General Conditions.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

PAYMENT PROCEDURES 01 29 00 - 4

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit Four signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

I. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

J. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

PAYMENT PROCEDURES 01 29 00 - 5

10. Initial progress report.

11. Report of preconstruction conference.

K. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

L. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

M. DBE Payment Certifications: See included forms #1 and #2 regarding DBE forms to be submitted timely. The Monthly DBE Status Report shall be submitted along with the monthly pay application or directly to MCT’s DBE Liaison Officer (DBELO). The DBE Payment Certification shall be submitted directly to MCT’s DBELO within 15 days of payment.”

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 29 00

PAYMENT PROCEDURES 01 29 01 - 1

Form #1

DBE Payment Certification Form to be submitted within 15 days of payment

The contractor/subcontractor is required to pay its DBE certified subcontractors/suppliers/ trucking firms performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor/subcontractor’s receipt of payment for that work.

MCT Project:

MCT Upgrades to Security and Door Hardware

Systems, No. 26-1-23301

MCT Payment to Contractor: $ Date Amount

Payment made by:

Name of Contractor

Name of DBE Firm Paid:

Payment to DBE: $

Date Amount

This is the final payment to the above named DBE firm.

Yes No

I certify that the information is true and accurate to the best of my knowledge.

Payor’s Signature Date

OFFICE USE ONLY

Date Payment Received by DBE: _

Confirmed by: _ Date: _

PAYMENT PROCEDURES 01 29 02 - 1

Monthly DBE Status Report To be submitted by the 15th of each month. Form #2

Reporting Period:

From:

To:

Base Bid: DBE Project Goal %:

Prime Contractor: Total Change Orders: DBE Commitment %:

MCT Project:

MCT Upgrades to Security and Door Hardware Systems, No. 26-1-23301 Contract Total: DBE Attainment %: ________

A B C D E F G

Name of DBE Firm, Subcontractor, Supplier, etc.

Original Estimated Value of Work

Total Paid as of Last Submittal

Amount Paid this Period

Total Payments through

Reporting Period (Column C + Column D)

Balance Due (Column B - Column E)

DBE

Attainment %

(Column E / Contract Total)

Totals $ $ %

I have no knowledge of any change in the certification status of the DBE firms listed above. The information provided is complete and accurate to the best of my knowledge.

Prime Contractor’s Signature Date

OFFICE USE ONLY

Reviewed by: Date: _ DBE Attainment %: _

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Work Summary.

2. Working Hours and Notifications.

3. General coordination procedures.

4. Coordination drawings.

5. Requests for Information (RFIs).

6. Project meetings.

B. Working Hours and Notifications

All work shall be completed during the hours of 7 a.m. and 4 p.m. Monday thru Friday excluding holidays. Any change in the work schedule must be approved by MCT.

Notifications to MCT:

2 weeks notice prior to on-site work. Allows MCT sufficient time to set up a temporary relocation for maintenance and repair services in the bays where the existing lifts will be removed and new lifts installed.

2 business days prior to on-site work. Allows MCT time to make internal notifications.

C. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

D. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

1.3 DEFINITIONS

A. RFI (Request For Information): Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

2. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

3. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

4. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

5. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

Architect will so inform Contractor, who shall make changes as directed and resubmit.

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, Version AutoCadd 2013, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format.

4. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCadd 2013.

c. Contractor shall execute a data licensing agreement in the form of AIA

Document C106.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General:…