6 E-Verify Requirements Att. w. hyperlink.pdf
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- Solicitation number
- RFP 25-01-SP
- Issued by
- Santa Rosa County, Florida
About this file
This document is an E-Verify Requirements Attachment for Santa Rosa County District Schools, specifically related to RFP 25-01-SP for Musical Instruments, Accessories, and Related Services. The attachment outlines mandatory requirements for contractors and subcontractors to use the U.S. Department of Homeland Security's E-Verify system to verify work authorization status of all employees hired during the contract term. Contractors must register with E-Verify, provide evidence of compliance upon request, and ensure that all subcontractors also use the E-Verify system for their employees.
The document emphasizes strict compliance with Section 448.095 of Florida Statutes, with significant consequences for non-compliance. Failure to adhere to E-Verify requirements is considered a material breach of the agreement, potentially resulting in contract termination at the School Board's discretion. Contractors are required to provide an affidavit confirming they do not employ unauthorized aliens, maintain I-9 Forms for inspection, and submit a W-9 form along with this attachment. The document provides a template for contractors to complete, including fields for Federal Employer Identification Number, firm name, address, representative details, and signature, with a checkbox for individual/sole proprietor or single-member LLC status.
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Text version
ATTACHMENT 1
Santa Rosa County District Schools E-Verify Requirements
RFP 25-01-SP Musical Instruments, Accessories, and Related Services Rev. 2/7/23
A. Pursuant to Section 448.095, Florida Statutes, Contractor shall register with and use the U.S.
Department of Homeland Security’s E-Verify system to verify the work authorization status of all employees hired during the term of this Agreement and must, upon request, provide evidence of compliance with this provision.
B. Subcontractors
1. Contractor shall also require all subcontractors performing work under this agreement to use the E-Verify system for any employees they may hire during the term of this Agreement
2. Subcontractors shall provide Contractor with an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as stated in Section 448.095, Florida Statutes.
3. Contractor shall provide a copy of such affidavit to the School Board upon receipt and shall maintain a copy for the duration of the Agreement.
C. Failure to comply with this provision is a material breach of the Agreement, and School Board may choose to terminate the Agreement at its sole discretion. Contractor may be liable for all costs associated with School Board securing the same services, inclusive, but not limited to, higher costs for the same services.
D. It is the responsibility of the vendor/contractor to ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit the E-Verify website (http://www.uscis.gov/e-verify) and follow the instructions. The employer must retain the I-9 Forms for inspection. By affixing your signature below, you hereby affirm that you will comply with E-Verify requirements.
E. Contractor will provide their W-9, IRS Request for Taxpayer Identification Number and Certification form, along with this document.
Federal Employer Identification Number (FEIN): _____________________________________
Name of Firm: ________________________________________________________________
Address: ____________________________________________________________________
Printed Name & Title Representative: ______________________________________________
Email: ______________________________________________________________________
Signature of Authorized Representative: ___________________________________________
Date: _________________________________ W-9 Provided: ___ Yes ___ No ___
□ Individual/sole proprietor or single-member LLC check here.
http://www.uscis.gov/e-verify perkinss Cross-Out
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