6. Attachment D - Sample Invoice.docx

This is a Sample Invoice Format attachment for a Request for Proposal issued by the Virginia Higher Education Procurement Consortium (VHEPC) on behalf of participating member institutions for Biomedical, Clinical & Medical Research Supplies & Services. The RFP represents a coordinated Research & Development sourcing initiative designed to modernize and streamline research-related contract coverage across multiple Virginia higher education institutions. The Virginia Commonwealth University serves as the issuing authority for this specific category covering Pharmaceutical, Biochemical & Advanced Life Sciences, Scientific & Research Services, with other VHEPC member institutions assigned to manage categories including Laboratory Animals & Related Supplies (University of Virginia), Specialized Scientific Equipment & Instrumentation (Virginia Tech), and Research & Industrial Supplies. The solicitation is intended for use by all eligible VHEPC members in accordance with each solicitation's specific terms.

The Sample Invoice Format provided establishes the required invoicing structure for awarded contracts and includes fields for PO Number, Order Date, Item Description/Manufacturer's Number, Quantities Ordered, Quantities on Backorder, List Price, Discount Percentage, Contract Price, and Total Due. Additional space is allocated for other comments and contact information. This standardized invoice format ensures consistent billing procedures and documentation across all participating institutions utilizing the awarded contracts for their biomedical, clinical, and medical research supply needs.