2. GMU-SS0410-25 Signed Cover Page.docx
DOCX document 152 KB Posted
- Solicitation number
- RFP-117809
- Issued by
- Virginia
About this file
This is a Request for Proposals (RFP) cover page issued by George Mason University on behalf of the Virginia Higher Education Procurement Consortium (VHEPC) for Biomedical, Clinical & Medical Research Supplies & Services. The solicitation seeks vendors to provide biomedical, clinical, and medical research supplies and services for use by eligible VHEPC member institutions as part of a coordinated Research & Development sourcing initiative. The RFP was issued on April 10, 2026, with a proposal submission deadline of May 13, 2026, at 2:00 PM Eastern Time. All inquiries must be submitted through George Mason's Bonfire Portal no later than 4:00 PM ET on April 24, 2026, with responses posted by 3:00 PM ET on May 1, 2026. Proposals must be submitted electronically through Bonfire only; submissions via email, mail, eVA, or in-person delivery will not be accepted. The primary procurement officer is Sara Siddall, Strategic Sourcing Manager, and the secondary procurement officer is Erin Rauch, Director.
The RFP provides two contract acceptance options: Option 1 allows full acceptance of George Mason's Standard Contract with no proposed changes, while Option 2 permits vendors to submit proposed exceptions and redlined contract documents with their proposals. No additional contract exceptions or vendor documents will be considered during negotiations unless proposed by George Mason. The solicitation covers multiple categories of research supplies and services being issued concurrently by VHEPC member institutions, with George Mason University serving as the issuing authority for this particular category. Communication between George Mason and offerors will occur exclusively through Bonfire, and vendors must ensure appropriate personnel have logged into the system to receive negotiations and RFP-related communications. Vendors must also indicate whether they hold Small, Women-owned, and Minority (SWaM) certification status.
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Other files
| File | Type | Posted |
|---|---|---|
| 1. GMU-SS0410-25 Biomedical, Clinical & Medical Research Supplies & Services.docx | DOCX document | |
| 5. Attachment C - Publicly Accessible Contract.docx | DOCX document | |
| 2. GMU-SS0410-25 Signed Cover Page.pdf | ||
| 1. GMU-SS0410-25 Biomedical, Clinical & Medical Research Supplies & Services RFP Final.pdf | ||
| 3. Attachment A Small Business Plan.docx | DOCX document | |
| 4. Attachment B - Standard Contract.docx | DOCX document | |
| 6. Attachment D - Sample Invoice.docx | DOCX document | |
| 3. Attachment A Small Business Plan.pdf |
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Text version
REQUEST FOR PROPOSALS
GMU-SS0410-25
ISSUE DATE: April 10, 2026
TITLE: Biomedical, Clinical & Medical Research Supplies & Services
| PRIMARY PROCUREMENT OFFICER: | Sara Siddall, Strategic Sourcing Manager |
| SECONDARY PROCUREMENT OFFICER: | Erin Rauch, Director |
QUESTIONS/INQUIRIES: Submit all inquiries through George Mason’s Bonfire Portal, no later than 4:00 PM Eastern Time (ET) on April 24, 2026. All questions must be submitted through George Mason’s Bonfire portal. Only submit one question per entry. Do not include your name or the name of your firm/company in the Question Subject/Title or the Question Description. For assistance with technical questions related to Bonfire, contact Support@GoBonfire.com or visit Bonfire’s Help Forum. Responses to questions will be posted to George Mason’s Bonfire portal and by 3:00 PM ET on May 1, 2026.
PROPOSAL DUE DATE AND TIME: May 13, 2026 @ 2:00 PM ET. ATTENTION: PROPOSALS WILL NOT BE ACCEPTED VIA EMAIL, MAIL, THROUGH eVA OR IN PERSON. SEE SECTION XI.A.1 FOR DETAILS ON ELECTRONIC PROPOSAL SUBMISSION.
IMPORTANT! All communication with Offerors will take place in Bonfire, to include negotiations. George Mason can only message individuals at your organization that have interacted in Bonfire for this specific RFP. Please ensure the appropriate person to handle negotiations and other RFP communication has individually logged into the system and either downloaded documents, submitted your proposal or asked a question.
In Compliance With This Request For Proposal And To All The Conditions Imposed Therein And Hereby Incorporated By Reference, The Undersigned Offers And Agrees To Furnish The Goods/Services In Accordance With The Attached Signed Proposal Or As Mutually Agreed Upon By Subsequent Negotiations.
Name and Address of Firm:
Legal Name: Date:
DBA:
Address:
By:
| Signature | ||
| FEI/FIN No. | Name: |
Fax No. Title:
Email: Telephone No.
SWaM Certified: Yes: No: (See Section VII. SWaM CERTIFICATION for complete details).
SWaM Certification Number:
Check the box next to the option that applies to your proposal submission. See section IV. Final Contract for additional information.
Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 22030 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/
☐ Option 1: Full Acceptance:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have no proposed changes.
3. We understand that if we are advanced to negotiations, no contract exceptions, redlines, vendor documents, or additional terms will be considered, unless proposed by George Mason.
☐ Option 2: Proposed Exceptions and/or Additional Documents Submitted:
1. We have reviewed George Mason’s Standard Contract and all related documents.
2. We have included a list of proposed exceptions and/or redlined contract documents with our proposal.
3. We understand that if we are advanced to negotiations, no additional contract exceptions, redlines, vendor documents, or additional terms will be considered beyond what has been submitted with our proposal, unless proposed by George Mason.
This public body does not discriminate against faith-based organizations in accordance with the Governing Rules, § 36 or against a Bidder/Offeror because of race, religion, color, sex, national origin, age, disability, or any other prohibited by state law relating to discrimination in employment.
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