6-Complete with Docusign The Justice Journey E.pdf

Business and Procurement Services

Dawson Technical Institute 3901 S. State Street. Room 102

Chicago, Illinois 60609 Phone: (312) 553-2590 procurementservices@ccc.edu www.ccc.edu

Announcement of a Sole Source Purchase

First published Friday, October 24, 2025

City Colleges of Chicago intends to award a contract to The Justice Journey Experience to provide a turnkey, four-day educational civil-rights immersion (Atlanta, Montgomery, Selma, Birmingham) including airfare, hotels, ground transportation, meals, museum/site entry, subject-matter expert/eyewitness presentations, chaperone discussion-circle training, and a scheduled post-trip debrief.

City Colleges has determined that this purchase is only economically available from The Justice Journey Experience because this is an experience that they have tailor made for City Colleges students.

For additional information, contact:

Angela Arrington-Jones, Vice Chancellor – Business and Procurement Services Dawson Technical Institute Procurement Services 3901 S. State St.

Room 102 Chicago, IL 60609 Phone: (773) 487-6956 Ngibb1@ccc.edu

Procurement Website

City Colleges of Chicago will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing.

We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the mailto:procurementservices@ccc.edu http://www.ccc.edu/ mailto:Ngibb1@ccc.edu https://www.ccc.edu/departments/Pages/procurement.aspx status of the hearing with the Hearing Contact.

Hearing Details Date: Friday, November 7, 2025 Time:

Location: Via Zoom Teleconference; access information will be emailed only to respondents.

Hearing Contact:

Angela Arrington-Jones, Vice Chancellor – Business and Procurement Services Phone: (312) 553-2590 E-mail: Aarrington@ccc.edu

Potential participants are requested to email the Department of Business and Procurement Services for conference information via the Bonfire portal. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration:

Register with:

William Moore – Procurement Contracts Administrator

Phone: (773) 487-6958

FAX: (312) 553-2594

E-mail: Wmoore48@ccc.edu mailto:Wmoore48@ccc.edu

Sole Source Justification Application

Rev. 9/2025

C I T Y C O L L E G E S O F C H I C A G O

Sole Source Justification Application

Why are you requesting a Sole Source Waiver?

☐Only one known source that can provide the commodity or service. Procurement of public utility services.

☐Compatibility (e.g. CCC requires a specific piece of equipment to be compatible with an existing equipment system).

☐Public safety concerns.

☐Limited or proprietary systems (i.e. additional licenses, updates, specialized replacement parts, etc.).

☐A professional expert is requested.

☐Sales territories or product availability within limited geographic boundaries.

☐Other _______________________________________________________

If your request does not meet any of these criteria, STOP, consult with Procurement services to identify an alternative procurement method.

Name of requestor:

Department/School:

Project title:

Email address:

Contract or Board Report number:

Vendor:

Value of initial term, or if a renewal, value of this renewal $:

(Attach the proposal received)

Number of potential/remaining renewals:

Length of each renewal in months:

Value of all/remaining renewals:$

Actual Estimated

Choose one of the following:

New Sole Source Sole Source renewal Change Order or Amendment to an existing Sole Source

Provide a description of the supplies or services required

Maggie West mwest28@ccc.edu

Office of Legislative & Community Affairs

TBSF Civil Rights Trip The Justice Journey Experience

$48,300

Turnkey, four-day educational civil-rights immersion (Atlanta, Montgomery, Selma, Birmingham) including airfare, hotels, ground transportation, meals, museum/site entry, subject-matter expert/eyewitness presentations, chaperone discussion-circle training, and a scheduled post-trip debrief—delivered by The Justice Journey Experience.

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Select the type of funding to be used: Educational Funds Capital Funds Grant Funds

Other (Explain):

This purchase is economically only available from a single source because it is:

Art or Entertainment Services or Athletic Events Compatibility with existing/current equipment, accessories, replacement parts or service Critical changes to the existing contract are necessary and best accomplished by the original contract holder Federal/CCC Grant requires contract with specific vendor

(attach Grant Award Agreement) Item is copyrighted or patented and the item is only available from the holder

Copyright or Patent Number(s):

Items are needed for trial use or testing

Media for advertising

Organization memberships (Dues, fees, conference charges including mandated travel and related expenses)

Public utility regulated services

Radio and television broadcast rights software license/ upgrade/maintenance

Other (Explain):

Has CCC purchased these supplies/services in the past? Yes No

If yes, STARTING WITH THE MOST RECENT CONTRACT AND WORKING BACKWARD, for the entire relationship with this vendor for this supply or service, list each term, value, short description and type of procurement of each:

Term Term From: Term To: Value Description Vendor Selection

One Two

Three Four Five Six

Seven Eight Nine Ten

If more than 10 years, explain:

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C I T Y C O L L E G E S O F C H I C A G O

Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. What are the unique features of the supplies or services that are not available in any other product or by any other vendor?

Provide specific, quantifiable factors/qualifications:

3. If professional services, what are the unique qualifications the vendor possess?

Provide specific. measureable factors/qualifications:

4. Were alternative supplies or services evaluated? Yes No

a. If yes, what were they and why were they unacceptable? If no, why were alternatives not evaluated? Please be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5. What efforts were made to get the best possible price?

TJJE’s integrated pedagogy includes pre-trip preparation, expert presentations at each site, daily peer-led dialogue circles, and a scheduled post-journey debrief 4–6 weeks afterward—constituting a facilitated learning sequence (not a standard tour). This advances TBSF learning outcomes and reduces staff lift for content development and facilitation.

• Reflection circles at each meal + daily journaling (measurable frequency across 4 days)

• Subject matter experts (SME) and eyewitness access at sites (documented, scheduled presentations)

• Thematic, multi-city route (Atlanta + Alabama) aligned to learning goals

• Inclusive, non-sectarian customization for public-institution context

• Turnkey bundle (air, hotel, ground, meals, tickets) reducing on-trip payouts and reconciliation

• Nationally recognized facilitator bench oriented to the TJJE pedagogy (academics + movement veterans)

• Defined sequence: pre-work → SME talks → daily circles → post-debrief (supports assessment)

• Documented itinerary and partnerships (Atlanta + Alabama) enabling execution at scale

• Inclusive, trans-partisan practice appropriate for public colleges

The generic operators provide basic logistics/tickets but lack the integrated cultural experiences. A multi-vendor build re-introduces per-diem handling and coordination complexity, increasing risk and staff time during travel. Neither alternative met curricular and risk-management requirements.

• Formal written proposal & bundled pricing requested from TJJE with line-item inclusions (airfare, ground transport, hotel, meals, site entry fees), enabling apples-to-apples validation against typical group-travel cost drivers. Quoted: $2,165 per participant (double) + $5,000 facilitation; ~$48,300 for 20 travelers.

• Scope alignment to eliminate add-ons: Proposal excludes only Saturday dinner (and travel insurance), showing a high level of inclusion that typically appears as pass-throughs or per-diems with other providers—reducing surprise costs.

• Operational efficiency vs. piecemeal contracting: By consolidating logistics and educational delivery into one fixed package, CCC reduces transaction volume, on-trip cash handling, and staff time—all of which are implicit cost centers in multi-vendor builds. (Rationale supported by the proposal’s inclusive scope and debrief/education services.)

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6. Will this purchase obligate the CCC to this vendor for future purchases such as maintenance, licensing or continuing needs? Yes No If yes, please provide details regarding future obligations and/or needs:

7. Why is the price for this purchase considered to be fair and reasonable?

8. If this is a renewal, describe why circumstances are such that competitive selection is still not an alternative since awarding the original contract:

9. What will be the financial or other impact to CCC if this sole source is not approved and a competitive solicitation is required?

Department/College Representative Signature Required I know and understand the contents of this Sole Source /Bid Waiver Justification and attest that all statements are true and correct.

Department/College Representative Signature Printed Name Date

Department/College Representative Signature Printed Name Date

VC/ College President Signature

Procurement Approval and Signature

Printed Name Date

Printed Name Date

Instructional quality risk (loss of SME access, daily circles/journaling, and post-debrief), increased administrative burden (multiple awards, on-trip payouts, added coordination), scheduling risk for high-demand sites/SMEs across four cities, and likely cost escalation from fees/minimums/overtime in a multi-vendor build.

N/A

Price is fair and reasonable given inclusions (air, hotel, ground, meals, site fees, facilitation, SME access) and the education-first model.

N/A

Maggie West Digitally signed by Maggie West Date: 2025.10.02 12:01:03 -05'00' Maggie E. West 10/2/2025

Jennifer Mason 10/2/2025

10/24/2025 | 11:37:05 AM CDT

Angela Arrington-Jones