6 - BPM006108 BAFO Letter - E and E Vending Solutions.pdf

Katie Hobbs Governor

Michael Wisehart Director

1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005

Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/

May 8, 2025

Mr. Edward Hartnett, Managing Partner E & E Vending Solutions 13369 W. Palo Brea Lane Peoria, Arizona 85383 Email: eddiehartnettaz@gmail.com

RE: Best and Final Offer for Request for Proposal (RFP) No. BPM006108, Vending Equipment and Related Services

Dear Mr. Hartnett:

Pursuant to A.R.S. § 41-2534 Competitive Sealed Proposals, R2-7-C315 Offer Revisions and Best and Final Offer, the Arizona Department of Economic Security (ADES) hereby invites you to submit your Best and Final Offer (BAFO) from your organization. This represents an opportunity to amend your proposal with changes that would make your proposal more competitive.

The Best and Final Offer shall be submitted through the State’s eProcurement System, Arizona Procurement Portal (APP), no later than May 12, 2025 at 3:00 P.M. local Arizona time. The submittal of your Best and Final Offer will supersede any previously submitted proposal. If your organization does not submit a written notice of withdrawal or a written BAFO by the date and time stated above, your previous proposal shall be construed as the BAFO. Therefore, do not delete any previously submitted proposal from the State’s eProcurement System, Arizona Procurement Portal (APP).

Any proposal revisions resulting from the negotiation process shall follow the instructions in Request for Proposal, Solicitation Instructions, Section 15, Best and Final Offer, and shall be submitted in APP. Provide in the BAFO submittal details or additional information discussed during negotiations. The items that should be addressed, at a minimum, are as follows:

Vending Equipment and Related Services Negotiation Topics:

1) RFP Solicitation Instructions, Attachment 3 Questionnaire, Question 1: Company Profile, Subsections

1.1 and 1.3

2) RFP Solicitation Instructions, Attachment 3 Questionnaire, Question 2: Company Experience, Subsections 2.1 and 2.2

3) RFP Solicitation Instructions, Attachment 3 Questionnaire, Question 3: Certificates and Licenses, Subsection 3.1

4) RFP Solicitation Instructions, ADES Special Instructions to Offerors, Section 11.2 Other Forms:

Attachment 1 - Offer and Acceptance mailto:eddiehartnettaz@gmail.com

1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005

Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/

Attachment 2a Vending Machine Purchase, Installation, and Training Price Sheet

Attachment 2c Vending Machine Moving-Relocation Services Price Sheet

Attachment 5 - Certification Regarding Lobbying

Attachment 6 - Certification Regarding: Debarment, Suspension, Ineligibility, and Voluntary Exclusion

– Lower Tier Transactions

5) Cost

Any changes made to a document directly in APP will not be saved automatically. The Department highly recommends that you DO NOT wait until the last minute to submit your revised proposal (BAFO) in APP. If you have any difficulty uploading the documents, please contact the APP Help Desk at 602-542-7600 or at app@azdoa.gov.

If you have any questions, please contact me at (480) 532-3496 or email me at cpellegrino@azdes.gov

Sincerely, Cheryl Pellegrino Senior Procurement Officer ADES Office of Procurement mailto:app@azdoa.gov mailto:cpellegrino@azdes.gov