6-26DB17-5 Air Conditioner Retrofit School Buses.docx

INVITATION FOR BID

A/C RETROFIT OF SCHOOL BUSES FOR JORDAN SCHOOL DISTRICT

SOLICITATION # 26DB17-3

BID DUE

Wednesday December 03, 2025 2:00 p.m. MST

QUESTIONS DUE

Monday December 01, 2025 2:00 p.m. MST

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

A/C RETROFIT OF SCHOOL BUSES

Invitation for Bid # 26DB17-3

You are invited to submit bids to the Jordan School District relating to A/C Retrofit of School Buses. The bid will be awarded to the lowest responsive and responsible bidder(s). Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Wednesday December 03, 2025, at 2:00 p.m. (MST). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All inquiries relative to this bid need to be submitted by Monday December 01, 2025, at 2:00 p.m. (MST), and will be answered though U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.) and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract up to two (2) additional years on the same terms, prices, and conditions set forth in the bid for a total of three (3) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Department. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website, purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org.

WORK SCOPE

· A/C retrofit on the following brands of buses for years 2012-2024

· International Front Engine model IC

· Blue Bird Rear Engine All American

· Thomas Rear Engine C2 and HDX models

· Required systems for retrofit of 33-foot buses of each brand of bus:

· Bus Climate Control (BCC) brand of A/C unit.

· HVAC Roof Mount System

· 60,000 BTU

· Electrical requirement tied into the noise suppression system

· Controls brand BCC

· Required systems for retrofit of 40-foot buses of each brand:

· Bus Climate Control (BCC) brand of A/C unit.

· HVAC Roof Mount System

· 55,000 BTU on front unit, 75,000 BTU on rear unit

· 130,000 Total BTUs for the combination of units

· Electrical requirement tied into the noise suppression system

· Controls brand BCC

· Jordan School District will drop off and pick up buses

· Estimate of 15 to 20 buses to be retrofitted per year

· Technician will install per BCC kit instructions

· Controls for A/C units will be attached to the front dashboard

· The units will be adequately sealed to prevent any leaking per sealant in BCC kit

· Warranty 2 years parts and Labor

· A/C needs to be in working order to be accepted

COST SHEET

A/C Retrofit of School Buses Service Agreement:

Service provider will retrofit any of the three (3) brands of JSD school buses with A/C.

Blue Bird 33-foot bus charge to retrofit Dollars $ ____________ each

Blue Bird 40-foot bus charge to retrofit Dollars $ ____________ each

International 33-foot bus charge to retrofit Dollars $ ____________ each

International 40-foot bus charge to retrofit Dollars $ ____________ each

Thomas 33-foot bus charge to retrofit Dollars $ ____________ each

Thomas 40-foot bus charge to retrofit Dollars $ ____________ each

Name of Bidder:

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to provide A/C Retrofit of School Buses Service Agreement for Jordan School District.

This bid shall be valid for a period of thirty (30) days after the date set for receipt of bids.

Submitted by:

Vendor Name

Authorized Signature

Name and Title

Date

A/C Retrofit of School Buses Service Agreement

IFB # 26DB17-3

Due: December 03, 2025, at 2:00 p.m. MST image1.wmf