Claire Levy Marta Loachamin Ashley Stolzmann County Commissioner County Commissioner County Commissioner

Boulder County Building Services A division of Public Works 2525 13th Street, 2nd Floor • Boulder, Colorado 80301 • Mailing Address: P.O. Box 471 • Boulder, Colorado 80306 •

Commercial Window Coverings:

Supply, Install, Replacement, and Repairs

Scope of Work

01. Project Objectives

Boulder County is looking for a Statement of Qualifications for Commercial Window Coverings Supply, Installation, Replacement and Repair. This scope of work would apply to new construction and remodel projects in coordination with a contractor as well as to support service calls for inspection, replacement, and repair of existing window coverings in Boulder County’s buildings.

02. Deliverables (for Statement of Qualifications)

Submit the following documents for review (see also the Scope of Work and the Evaluation Criteria for reference)

• Product Specifications o Products, Types, Finishes, Styles, Operating Mechanisms, and Mounting

Options, Sustainable Aspects o Sustainability Information o Warranty Information (Product and Service)

• Organization Information o Company organization chart o Company service area o Standard fabrication time and installation schedules, and service call response time o Experience: Previous installations from 3 projects in the last 3 years

Description of scope of work, product specifications, location, and photos

References (share contact information or reference letter)

03. Scope of Work

The Vendor shall perform the following services on an on-call basis if awarded a continuing services contract:

• Field Measurements: Accurately measure all window openings to ensure proper fit of new window coverings before fabrication.

• Submittals: Prepare and submit specifications and submittals, when requested, for review by Boulder County.

• Fabrication: Fabricate specified materials off site.

• Material Provision: Provide all specified materials, including window coverings, hardware, and installation supplies. All materials must be commercial grade and match approved samples in color and style.

• Removal/Disposal (if applicable): Carefully remove existing window treatments (if any) and associated hardware, and dispose of all materials and debris in accordance with all local, state, and federal regulations.

• Installation: Install new window coverings in accordance with the manufacturer's instructions and industry best practices. Installation must ensure smooth operation and proper function free from binding or malfunction.

• Cleanup: Remove all tools, equipment, and associated debris from the site daily and upon completion of work. The site must be left in a clean, professional condition.

• Final Inspection: A walk-through with the Client's representative to confirm acceptance of conditions and completion of work at new installations.

• Operation Instructions: Written instructions for operation and maintenance of the new window coverings.

• Inspect and repair: Service visits that would evaluate existing window coverings, provide parts and labor for repairs on site.

• Warranty: Service visits for products and installations under warranty.

04. Materials and Specifications

Specifications may vary based on project location. Vendor is requested to provide the information and specifications of all their product offerings per the categories below:

• Product Type: [e.g., Solar Shades, Roller Shades and Motorized Roller Shades, exterior shades]

• Color/Finish: [e.g.. Color/Finish Options, Opacity Options, Sustainable Qualities]

• Operating Mechanism: [e.g., Wand Tilt, Cord Lift, Tension, Bidirectional bead chain system and/or Wireless Remote Motorized, Hardwired Motorized]

• Mounting Options: [e.g., Inside, Soffit Mount, Side Mount]

• Product Warranties: [where applicable, note this will be requested for each project proposal]

• Service Warranties: [where applicable, note this will be requested for each project proposal]

05. Timeline and Schedule

For large installations associated with remodels or new construction, the vendor is fully responsible for developing, maintaining, and meeting the project schedule. The Vendor is responsible for all scheduling, sequencing, coordination, and timely completion of the work, including the actions of subcontractors and suppliers. Delays attributable to the Vendor shall not relieve the Vendor of its obligation to meet the approved schedule.

For installations in operating facilities, repairs, and replacements in operating facilities; the Vendor will carry out the scope of work noted above in a timely manner and will coordinate work with the client's representative a minimum of 48 hours in advance for access to occupied areas. Public works staff will escort or supervise at certain sensitive locations.

Work shall be performed during normal business hours, Monday through Friday, 6:00 am to 4:30 pm to minimize disruption to building operations.

06. Boulder County Responsibilities

Boulder County will:

• Provide access to all work areas during agreed-upon hours.

• Remove personal items, furniture, and obstructions in the immediate work area prior to installation.

• Provide timely approval of submittals to avoid project delays.

07. Terms and Conditions

A continuing services agreement will be governed by Boulder County Standard Contract