6-02. Crash Cushion SOW- updated.docx
DOCX document 29 KB Posted
- Attached to
- UDOT IFB- Tau Systems Crash Cushion and End Treatment Systems and Parts- ADDITIONAL PROVIDER
- Solicitation number
- UDOT260297MP
- Issued by
- Utah
About this file
This Scope of Work document outlines the requirements for a 5-year agency contract between the Utah Department of Transportation (UDOT) and a provider for Tau Systems Crash Cushion and End Treatment systems and parts. The contract is structured on an as-needed, on-call basis, allowing UDOT to order products as required for state highway safety applications. The approved products specified are the Universal TAU II Wide System for Type A Crash Cushions and the Universal TAU M for Type B Crash Cushions, with all systems required to comply with UDOT Standard Specification 02843 and referenced UDOT Standard Drawings. New systems must be delivered within 30 days of request, while replacement parts must be provided within 72 hours of request. Documented delivery delays may result in contract cancellation or removal of systems from UDOT's approved product list. The solicitation seeks to award to a single additional provider.
Pricing under this contract is subject to an annual review anniversary date with price changes permitted no more frequently than once per year. The initial contract pricing is guaranteed for one year, after which any price adjustment requests must include documentation supporting the change and demonstrate a logical mathematical link between current and proposed prices. UDOT receives immediate benefit of any market decreases or available discounts. The cost evaluation methodology compares the system price plus the prices of five of the most expensive parts listed on each bidder's price sheet, with a percentage discount applied to unlisted items. Delivery costs are reimbursed at actual freight company billing or detailed self-delivery costs. Invoices must reference the purchase order or contract number and be submitted to UDOT's Accounts Payable department, with payment processing subject to state fiscal constraints and cash discount periods commencing from the delivery or invoice date, whichever is later.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-01. IFB General Bid Information- Additional Provider.doc | DOC document | |
| 4-06. Submittal Form- Certifications- Yes No.docx | DOCX document | |
| 2-05. Submittal Form- Attachment A- Agency Terms and Conditions- Yes No.docx | DOCX document | |
| 3-03. Submittal Form- Vendor Set Up Form.pdf | ||
| 1-04. Submittal Form- Business Confidentiality- Yes No.doc | DOC document |
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Text version
Attachment B Scope of Work Crash Cushion and End Treatments Systems and Parts
PART I GENERAL
| 1.1 | Section Includes |
| A. | UDOT is seeking to develop a 5-year Agency Contract for Products, for new Tau Systems Crash Cushion and End Treatment systems and parts for use by State Forces |
| 1.2 | Related Section |
| A. | UDOT Standard Specification 02843: Crash Cushions and Barrier End Treatments |
| B. | UDOT Standard Drawings: CC Series |
| 1.3 | Definitions |
| A. | UDOT – The authorized employee or representative of the Utah Department of Transportation (UDOT), who is authorized to execute work orders under this and other contracts. This may be the Station Foreman, Area Supervisor, District Engineer or other designated UDOT employee. |
| B. | CONTRACTOR – The legal entity contracting with UDOT for performance of prescribed work |
| C. | Working Day – Monday through Friday, excluding Utah State holidays |
| 1.4 | Extent of Work |
A. Work will be ordered by UDOT on an as-needed, on-call basis.
B. Work performed contrary to UDOT's instruction, or extra work performed without permission is excluded from pay consideration.
1.5 Price Escalation
A. Price changes shall occur no more frequently than on the anniversary of the contract date.
1.6 Price Guarantee
A. The contract pricing will be guaranteed for one (1) year.
B. Following the guarantee period, any request for price adjustment must be for an equal guarantee period and must be made at least 30 days prior to the effective date. Requests for price adjustment must include documentation supporting the request and demonstrating a logical mathematical link between the current price and the proposed price. Any adjustment or amendment to the contract will not be effective unless approved by UDOT. UDOT will be given the immediate benefit of any decrease in the market, or allowable discount.
1.7 Invoicing
A. Contractor shall submit invoices to UDOT: Utah Department of Transportation Utah Department of Transportation Accounts Payable at payablescomplex@utah.gov or to the Region addresses listed on the purchase order.
B. The Purchase Order or Contract number shall appear on all invoices and correspondence. Invoice itemized identifying clearly all products or services purchased. Invoices submitted in a timely manner.
C. In the event UDOT is entitled to a cash discount, the period of computation shall commence on the delivery date or the date of a correct invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval is authorized. UDOT reserves the right to adjust incorrect invoices. UDOT will remit payment by mail or electronic commerce.
D. The Contractor acknowledges that untimely billing may adversely affect the Department due to state fiscal constraints imposed upon it as a department of state government. The Contractor waives payment and waives the right to bring action in law or in equity to recover payment for services, for any and all payments requests the Department does not receive from the Contractor within the timeframe provided under this contract.
PART 2 PRODUCTS
| 2.1 | Products |
| A. | Construct product to meet referenced Specification and Drawing |
| B. | Provide systems to the capacity as designated in the current edition of the Guideline for Crash Cushions and Barrier End Treatments. |
1. https://drive.google.com/file/d/1ELeQxJZme1aZU-ipR7-S4tbAr1JVCgE4/view?usp=sharing
| C. | UDOT Representative will designate system requirements. |
| D. | Approved Type A Crash Cushions |
| 1. | Universal TAU II Wide System |
| E. | Approved Type B Crash Cushions |
| 1. | Universal TAU M |
PART 3 EXECUTION
| 3.1 | Delivery |
| A. | New systems will be provided within 30 days of request. |
1. Documented delivery delays may be cause for cancellation of this contract.
2. Documented delays may be cause to remove system(s) from UDOT's approved product list.
B. Parts will be provided within 72 hours of request
1. Documented delivery delays may be cause for cancellation of this contract.
2. Documented delays may be cause to remove system(s) from UDOT's approved products list.
| C. | Delivery Costs | |
| 1. | Will be paid at actual cost as billed from freight company | |
| 2. | Delivery costs to be detailed if self-deliver is used | |
| 3.2 | Submittals and Scoring | |
| A. | Submit a price sheet as well as a parts list including prices for the system you are bidding on. | |
| 1. Miscellaneous items (bolts/washers/nuts/etc) that aren’t proprietary do | not need to be included on the list. |
2. Submit a percentage off for all other parts not included on the list.
| B. | Low bid will be determined by adding the price of the new system as well as the prices of the 5 most expensive parts listed on the price sheet. | Comment by Mark R. Parry - Procurement: Need revised method of doing Cost Evaluation. | Comment by Mark R. Parry - Procurement: The 5 most expensive parts could bvy a supplier to ‘game” the evaluation if those parts are rarely ordered. Recommend using some standard system orders as the method of cost evaluation |
| 1. | The percentage off amount will not be used in the scoring. | ||
| 2. | The same items will be compared for each system. |
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