5621-0_OB 10000-00005750 PowerPoint.pptx

Child Welfare Division Treatment Services Request for Proposals (RFP) ODHS-5621/OB # S-10000-0005750 pre-application conference

Presenter: Sharon- open up meeting

Agenda Introductions Project background Purpose Scope Review of RFP Process Q&A May 31, 2023 ODHS – Child Welfare Division Treatment Services

Presenter: Tx Services to review agenda & facilitate Introductions

OregonBuys # S-10000-00005750 Sole point of contact for the RFP:

Sharon M. Landis, OPBC

Contact info: Phone 971-208-4151 or email Sharon.m.landis@dhsoha.oregon.gov Statements made in the Webinar are not binding upon Agency or the Programs. Applicants may be asked to submit questions in Writing.

The RFP can only be changed by a written Amendment posted in OregonBuys.

May 31, 2023

Sharon- announcements

Background and Context In 2017, participating Behavior Rehabilitation Services (BRS) proctor care agencies voluntarily collaborated through ODHS grant funding under a campaign/brand called Foster Plus.

Foster Plus was selected as branding name to emphasize experience/expertise a BRS proctor parent must possess while highlighting extra support a proctor parent receives.

Goals in 2017:

Educate and raise awareness around proctor foster care and differentiate it from resource care.

Encourage potential proctor parents to see this as possibility.

Inspire potential proctor parents to take the next steps.

Presenter: Tx Services

Background and Context cont.

An MOU was established in 2019 for how participating BRS proctor agencies would make decisions, meet and hold membership.

Current grant in place to support and fund Foster + collaboration of 11 BRS proctor agencies through 2/28/2024 Moving from grant funding into contract.

Initial contract approximately 27 months in length.

Purpose (2023) Establish an ongoing Coordinating Entity for Foster Plus.

Continue to focus collaboration on:

Increasing the amount of Certified Proctor Homes in Oregon willing and able to serve children with complex needs that are best met in a familial setting.

Increasing the retention of Certified Proctor Homes in Oregon.

Increasing utilization within certified Proctor Homes.

Continuing the development of a space that facilitates knowledge sharing, best practices, and resource sharing.

May 31, 2023

Scope

Project Management Successful proposer is responsible for Foster Plus organization, coordination, strategic planning, expenditures, and reporting.

Create a governing structure.

Expectations Year 1- establish a baseline of leads Increase the rate of inquiries by 5%.

Increase rate of conversion to certification by 8% by the end of the initial contract term.

Support increase in retention and utilization of current proctor homes.

Homes that have not accepted a child by six months after certification will not count towards total initial targeted growth. If these homes accept a child in the following six months (within one year of certification) they can be counted toward total growth in the following reporting period. Respite homes, while valuable to the children’s continuum and a critical retention strategy, do not count towards targeted growth metrics.

May 31, 2023

1. Project management- additional info: proposer should demonstrate in materials: necessary project management skills; capability of understanding complex policy relating to youth in need of treatment and in Child Welfare care and custody; capability to orient themselves around the ongoing work of the associated group; and ability to lead with an equity framework understanding the existing disproportionality of children and young adults of color in Child Welfare custody. Particular focus on how equity focused standards can combat placement related decision and discharges.

(definition of leads to be clearly established).

Scope Continued

Responsible to:

Hold regular Foster Plus meetings Maintain current marketing material Submit quarterly reports Oversee and disburse the budget for all necessary costs associated with outcomes and services described in RFP Coordinate any efforts, the collaborative and the state agree to, that will increase the skill set and efficiency of the Proctor Care model as a whole May 31, 2023

Additional info on overseeing/disbursing budget- under current state, (grant structure) the agency administering receives funding to disperse to participants to support additional branding/recruitment/retention efforts. This structure will be changing under the future contract due to legal differences in requirements between grants/contracts. (change would require additional approvals, specific account type and the coordinating agency to use its own funds then be reimbursed). Instead, the coordinating agency will be expected to work with the collaborative agencies to prioritize and make recommendations for local funding needs and Tx Svs will contract directly with each participating agency to review/approve and provide funding.

OregonBuys https://oregonbuys.gov/bso

Supplier Activities Complete Registration Open Bids

Links – Supplier Resources for OregonBuys

Presenter: Sharon

Proposal Evaluation Criteria

Project Management Experience (maximum two pages, 12-point font) Briefly describe Proposer’s experience with Project Management. Including coordination, strategic planning, expenditures, and reporting.

Governing Experience (maximum two pages, 12-point font) Briefly describe Proposer’s experience with Governing Structure that includes working with a voting membership.

Interpretation and Application of Rules and Statutes (maximum two pages, 12-point font) Briefly describe Proposer’s experience of interpreting and applying Oregon Administrative Rule and Oregon Revised Statute, or similar experience.

Coordinating Multiple Entities with Different and Competing Priorities (maximum two-pages, 12-point font) Briefly describe Proposer’s experience coordinating multiple entities with different and competing priorities.

Proposal Evaluation Criteria

Coordinating and Creating Marketing Materials (maximum two-pages, 12-point font) Briefly describe Proposer’s experience in coordination and creating Marketing Materials with a group like the Collaboration.

Key Person(s) and their Resumes (maximum two-pages per resume, 12-point font) Specify key persons to be assigned to this project and include a current resume (not to exceed two pages each) for each key person that demonstrates the person’s qualifications and experience for the Work described in this RFP.

At minimum a lead staff must have two years project management experience and educational background to support this experience. A Project Management certificate will meet standards of educational background.

For any key person positions that are unfilled, a position description may be provided instead of a resume.

Proposal Content Requirements Budget Proposal Proposer must submit a budget proposal based on the work described in Section 2.4 Scope of Work. The budget proposal should be in 12-point font and include the following:

For each activity described in the Scope of Work, the budget proposal must include costs, time estimates for completing each activity, and a summary of all proposed costs, The budget proposal must include separate line items for personnel, travel, supplies, other costs, and administrative and overhead charges; and For all fully loaded personnel costs, the budget proposal must include the name and title of all positions for each person who will perform the Work and list the salary or wage and fringe rate separately for each person.

The budget proposal must identify anticipated increased costs, such as salary increases and allowances for inflation.

The budget proposal should also include quotes for any work that will be subcontracted.

Submission Requirements Attachment B Disclosure Exemption Affidavit (If declaring any portion of Proposal is a trade secret or otherwise exempt from disclosure under the Oregon Public Records Law) Attachment C Proposer Information and Certification Sheet Attachment D COBID Certification and Outreach Plan Budget Proposal Proposal

Evaluation Criteria Each Proposal meeting all Responsiveness requirements will be evaluated by members of an Evaluation Committee. Evaluation Committee members may change and Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Scores are the values (0 through 10) assigned by each evaluator for each criterion question. The SPC will add each evaluator’s scores together then divide the sum by the total number of evaluators for an average score for each evaluation criterion. The average criterion scores will be added together for the total score of the Proposal.

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