552-22-201_Renovate Catholic Chapel B119_100 Specifications_Rev 11.2025.pdf

100% CD Submittal

Renovate Catholic Chapel B119

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

4100 W. Third Street

Dayton, Ohio 45428

RDC/JPA Architecture 524 Fernwood Avenue

Altamonte Springs, Florida 32701

Heapy Engineering 1400 W. Dorothy Lane

Dayton, Ohio 45409

Schaefer Associates, Inc.

537 East Pete Rose Way, Suite 400

Cincinnati, Ohio 45202

Kleingers Group 6219 Centre Park Drive

West Chester, Ohio 45069

VAMC #552-22-201

RDC JPA #22039.00

November 7, 2025

RENOVATE CATHOLIC CHAPEL B119 TABLE OF CONTENTS

VA DAYTON, OHIO

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DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 31 00.01 Project Management and Coordination

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21

01 33 23 Shop Drawings, Product Data, and Samples 02-23

01 35 26 Safety Requirements 10-22

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 45 35 Special Inspections 06-21

01 57 19 Temporary Environmental Controls 01-21

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

Asbestos Inspection – Terracon

Geotechnical Engineering Report - Terracon

02 41 00 Demolition 08-17

02 82 13.19 Asbestos Floor Tile and Mastic Abatement 01-21

02 82 13.31 Asbestos Transite Abatement 01-21

02 83 33.13 Lead Based Paint Removal and Disposal 01-21

Lead Based Paint Report - Terracon

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

04 01 00 Maintenance of Masonry 01-21

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 11-18

05 50 00 Metal Fabrications 08-18

05 73 13 Glazed Decorative Metal Railings 06-21

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DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

06 20 00 Finish Carpentry 01-21

06 41 16 Plastic Laminate Clad Architectural Cabinets 01-21

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 22 00 Roof and Deck Insulation 01-21

07 53 23 Ethylene-Propylene-Diene-Monomer Roofing 01-21

07 60 00 Flashing and Sheet Metal 01-21

07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 14 00 Interior Wood Doors 01-21

08 14 33 Wood Stile and Rail Doors (Exterior)

08 31 13 Access Doors and Frames 04-22

08 52 00 Wood Windows 03-18

08 71 00 Door Hardware 05-22

08 90 00 Louvers and Vents 01-21

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18

09 23 00 Gypsum Plastering 01-21

09 29 00 Gypsum Board 04-20

09 30 13 Ceramic/Porcelain Tiling 01-21

09 51 00 Acoustical Ceilings 12-18

09 65 19 Resilient Tile Flooring 05-18

09 68 00 Carpeting 01-21

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 01-21

10 28 00 Toilet, Bath, and Laundry Accessories 01-21

DIVISION 12 – FURNISHINGS

12 10 00 Vented Storm Covering System for Stained Glass

12 36 00 Countertops 12-18

DIVISION 21- FIRE SUPPRESSION – N/A

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23

22 05 23 General-Duty Valves for Plumbing Piping 09-20

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SECTION NO DIVISION AND SECTION TITLES DATE

22 05 33 Heat Tracing for Plumbing Piping 09-20

22 07 11 Plumbing Insulation 09-19

22 11 00 Facility Water Distribution 05-21

22 13 00 Facility Sanitary and Vent Piping 09-20

22 14 00 Facility Storm Drainage 09-15

22 40 00 Plumbing Fixtures 12-22

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 03-23

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 09 23 Direct-Digital Control System for HVAC 03-23

23 21 13 Hydronic Piping 03-23

23 21 23 Hydronic Pumps 03-23

23 22 13 Steam and Condensate Heating Piping 08-23 23 22 23 Steam Condensate Pumps 04-20 23 25 00 HVAC Water Treatment 03-23

23 31 00 HVAC Ducts and Casings 03-23

23 34 00 HVAC Fans 03-23

23 37 00 Air Outlets and Inlets 03-23

23 73 00 Indoor Central-Station Air-Handling Units 03-23

23 81 00 Decentralized Unitary HVAC Equipment 03-23

23 82 00 Convection Heating and Cooling Units 03-23

23 82 16 Air Coils 03-23

DIVISION 25 – INTEGRATED AUTOMATION – N/A

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 13 Medium-Voltage Cables 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 05 41 Underground Electrical Construction 11-22

26 05 73 Overcurrent Protective Device Coordination Study 11-22

26 09 23 Lighting Controls 11-22

26 12 19 Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

26 29 11 Motor Controllers 11-22

26 29 21 Enclosed Switches and Circuit Breakers 11-22

26 41 00 Facility Lightning Protection 11-22

26 43 13 Surge Protective Devices 11-22

26 51 00 Interior Lighting 11-22

26 56 00 Exterior Lighting 11-22

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DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 05 53 Identification for Communications Systems

27 10 00 Control, Communication and Signal Wiring 06-15

27 11 00 Telecommunications Room Fittings 06-15

27 11 16 Communications Cabinets, Racks, Frames, and Enclosures

27 11 19 Communications Termination Blocks and Patch Panels

27 11 26 Communications Rack Mounted Power Protection and Power Strips

27 13 13 Communications Copper Backbone Cabling 12-22

27 13 13.13 Communications Copper Cable Splicing and Terminations

27 13 23 Communications Optical Fiber Backbone Cabling

27 13 23.13 Communications Optical Fiber Splicing and Terminations

27 15 13 Communications Copper Horizontal Cabling

27 16 19 Communications Patch Cords, Station Cords, and Cross Connect Wire 01-16

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

DIVISION 33 – UTILITIES

33 30 00 Sanitary Sewer Utilities 08-24

33 40 00 Storm Sewer Utilities 12-17

RENOVATE CATHOLIC CHAPEL B119 LIST OF DRAWING SHEETS

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

G001 COVER SHEET

G100 CODE DATA

C100 GENERAL NOTES & DETAILS

C200 SURVEY BASEMAP

C300 DEMOLITION PLAN

C400 LOCATION PLAN

C500 UTILITY PLAN

C501 UTILITY PROFILES

C600 GRADING PLAN

C700 EROSION CONTROL NOTES

C701 EROSION CONTROL DETAILS

S001 GENERAL NOTES

S002 GENERAL NOTES & SPECIAL INSPECTIONS

S101 NEW WORK PLANS

S102 NEW WORK PLANS

S201 TYPICAL DETAILS, SECTIONS & SCHEDULES

A101 EXISTING PLAN – FIRST FLOOR

A102 EXISTING PLAN – FIRST FLOOR

A103 EXISTING PLAN - LOFT

A104 EXISTING EXTERIOR

AD100 DEMOLITION PLANS

A101-N NEW WORK PLANS

A102-N REFLECTED CEILING & ROOF PLANS

A201 EXTERIOR ELEVATIONS

A301 BUILDING SECTIONS

A401 INTERIOR ELEVATIONS

A402 INTERIOR ELEVATIONS

A403 INTERIOR ELEVATIONS, CASEWORK DETAILS & FINISH LEGEND

A601 DOOR & WINDOW SCHEDULES & DETAILS

A602 DETAILS

A603 ROOF AND WINDOW DETAILS

00 01 15 - 2

AF101-F WALL & FLOOR FINISH PLAN

P001 ABBREVIATIONS, LEGEND, GENERAL NOTES

PD100 BASEMENT – CRAWLSPACE PLAN – REMOVALS

PD101 FIRST FLOOR PLAN – REMOVALS

PS101 SITE PLAN

PP099 FOUNDATION PLAN – DRAINANGE & DISTRIBUTION

PP100 BASEMENT – CRAWLSPACE PLAN – DRAINAGE & DISTRIBUTION

PP101 FIRST FLOOR PLAN – DRAINANGE & DISTRIBUTION

P601 SCHEDULES & DETAILS

P901 DIAGRAM – DRAINAGE

P902 DIAGRAM – DISTRIBUTION

M001 ABBREVIATIONS, LEGEND, GENERAL NOTES

MD100 BASEMENT PLAN – REMOVALS

MD101 FIRST FLOOR PLAN – REMOVALS

MH100 BASEMENT PLAN– DUCTWORK

MH101 FIRST FLOOR PLAN– DUCTWORK

MH102 LOFT PLAN– DUCTWORK

MP100 BASEMENT PLAN– PIPING

MP101 FIRST FLOOR PLAN– PIPING

M301 SECTIONS & ISOMETRICS

M501 DETAILS

M502 DETAILS

M601 SCHEDULES

M901 CONTROLS

E001 ABBREVIATIONS, LEGEND, GENERAL NOTES

E002 SITE PLAN

ED100 BASEMENT PLAN – REMOVALS

ED101 FIRST FLOOR PLAN – REMOVALS

EL100 BASEMENT PLAN – LIGHTING

EL101 FIRST FLOOR PLAN – LIGHTING

EP100 BASEMENT PLAN – NEW WORK – POWER & SYSTEMS

EP101 FIRST FLOOR PLAN – NEW WORK – POWER & SYSTEMS

E600 SCHEDULES & SINGLE LINE DIAGRAM

T001 ABBREVIATIONS, LEGEND, GENERAL NOTES

TD101 FIRST FLOOR PLAN - REMOVALS

TA100 BASEMENT PLAN – NEW WORK

00 01 15 - 3

TA101 FIRST FLOOR PLAN – NEW WORK

T501 DETAILS & ELEVATION

- - - END - - -

RENOVATE CATHOLIC CHAPEL B119 GENERAL REQUIREMENTS

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Renovate Catholic

Chapel B119 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the COR.

C. Offices of RDC/JPA Architecture, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes general construction, alterations, and necessary removal of existing structures and construction and certain other items. All work to be completed within 360 calendar days after receipt of the Notice to Proceed.

B. ALTERNATE NO.1: BASE BID except delete new plaster work and finishes in Sacristy 106 and

Chaplain 105. Demolition to remain. All work to be completed within 330 days after receipt of the

Notice to Proceed.

C. ALTERNATE NO.2: ALTERNATE 1 except delete new plaster work and finishes in Chapel 103, Alter 104, and Choir Loft 200. Demolition to remain. All work to be completed within 320 days after receipt of the Notice to Proceed.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

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1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with COR.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as shown on the drawings.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

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G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor

J. Building will be vacated by Government immediately after date of receipt of Notice to Proceed and turned over to Contractor.

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K. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY

AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

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4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of the building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting

Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

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4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-

4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center .

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3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

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01 00 00 -9 disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the Contractor's information. The

Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. The indications of physical conditions on the drawings and in the specifications are the result of site investigations by Terracon.

(FAR 52.236-4)

C. Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

D. A copy of the soil report will be made available for inspection by bidders upon request to the

Engineering Officer at the VA Medical Center, and shall be considered part of the contract documents.

E. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations.

Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to

Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

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C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.13 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term

“status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

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g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions.

Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on

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01 00 00 -12 warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty

Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.

If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

d) Code 3-Doors

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical

Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

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g) Code 3-Electrical

Exterior lights not operational.

h) Code 1-Gas

Leaks and pipeline breaks.

i) Code 1-Heat

Power failure affecting heat.

j) Code 1-Plumbing

Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing

Flush valves not operating properly

Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

l) Code 3- Plumbing

Leaky faucets.

m) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

Casework damaged.

n) Code 1-Roof Leaks

Damage to property is occurring.

o) Code 2-Water (Exterior)

No water to facility.

p) Code 2-Water (Hot)

No hot water in portion of building listed.

q) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

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Warranty Tags

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.14 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.15 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National

Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

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4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use;

maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.16 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

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D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

2. Steam is available at no cost to Contractor.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The

Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat.

Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted.

Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler,…