550-22-102 Specifications_v4 of 11.pdf

04-01-22

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Warranty Phase

Commissioning Roles & Responsibilities

CxA = Commissioning Agent

RE = Resident Engineer

A/E = Design Arch/Engineer

PC = Prime Contractor

O&M = Gov’t Facility O&M

L = Lead

P = Participate

A = Approve

R = Review

O = Optional

Category Task Description CxA RE A/E PC O&M Notes

Post-Occupancy User Review Meeting L A O P PMeetings

Site Observations

Periodic Site Visits L A O O P

Deferred and/or seasonal Testing L A O P PFunctional Test Protocols

Technical Activities

Issues Resolution Meetings L S O O P

Post-Occupancy Warranty Checkup and review of Significant Outstanding Issues

L A R P

Final Commissioning Report Amendment L A R R Status Reports L A R R

Reports and Logs

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3.2 STARTUP, INITIAL CHECKOUT, AND PRE-FUNCTIONAL CHECKLISTS

A. The following procedures shall apply to all equipment and systems to be commissioned, according to Part 1, Systems to Be Commissioned.

1. Pre-Functional Checklists are important to ensure that the equipment and systems are hooked up and operational. These ensure that Systems

Functional Performance Testing may proceed without unnecessary delays. Each system to be commissioned shall have a full Pre-

Functional Checklist completed by the Contractor prior to Systems

Functional Performance Testing. No sampling strategies are used.

a. The Pre-Functional Checklist will identify the trades responsible for completing the checklist. The Contractor shall ensure the appropriate trades complete the checklists.

b. The Commissioning Agent will review completed Pre-Functional

Checklists and field-verify the accuracy of the completed checklist using sampling techniques.

2. Startup and Initial Checkout Plan: The Contractor shall develop detailed startup plans for all equipment. The primary role of the

Contractor in this process is to ensure that there is written documentation that each of the manufacturer recommended procedures have been completed. Parties responsible for startup shall be identified in the Startup Plan and in the checklist forms.

a. The Contractor shall develop the full startup plan by combining

(or adding to) the checklists with the manufacturer's detailed startup and checkout procedures from the O&M manual data and the field checkout sheets normally used by the Contractor. The plan shall include checklists and procedures with specific boxes or lines for recording and documenting the checking and inspections of each procedure and a summary statement with a signature block at the end of the plan.

b. The full startup plan shall at a minimum consist of the following items:

1) The Pre-Functional Checklists.

2) The manufacturer's standard written startup procedures copied from the installation manuals with check boxes by each procedure and a signature block added by hand at the end.

3) The manufacturer's normally used field checkout sheets.

c. The Commissioning Agent will submit the full startup plan to the

VA and Contractor for review. Final approval will be by the VA.

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d. The Contractor shall review and evaluate the procedures and the format for documenting them, noting any procedures that need to be revised or added.

3. Sensor and Actuator Calibration

a. All field installed temperature, relative humidity, CO2 and pressure sensors and gages, and all actuators (dampers and valves) on all equipment shall be calibrated using the methods described in Division 21, Division 22, Division 23, Division 26, Division 27, and Division 28 specifications.

b. All procedures used shall be fully documented on the Pre-

Functional Checklists or other suitable forms, clearly referencing the procedures followed and written documentation of initial, intermediate and final results.

4. Execution of Equipment Startup

a. Four weeks prior to equipment startup, the Contractor shall schedule startup and checkout with the VA and Commissioning

Agent. The performance of the startup and checkout shall be directed and executed by the Contractor.

b. The Commissioning Agent will observe the startup procedures for selected pieces of primary equipment.

c. The Contractor shall execute startup and provide the VA and

Commissioning Agent with a signed and dated copy of the completed startup checklists, and contractor tests.

d. Only individuals that have direct knowledge and witnessed that a line item task on the Startup Checklist was actually performed shall initial or check that item off. It is not acceptable for witnessing supervisors to fill out these forms.

3.3 DEFICIENCIES, NONCONFORMANCE, AND APPROVAL IN CHECKLISTS AND STARTUP

A. The Contractor shall clearly list any outstanding items of the initial startup and Pre-Functional Checklist procedures that were not completed successfully, at the bottom of the procedures form or on an attached sheet. The procedures form and any outstanding deficiencies shall be provided to the VA and the Commissioning Agent within two days of completion.

B. The Commissioning Agent will review the report and submit comments to the VA. The Commissioning Agent will work with the Contractor to correct and verify deficiencies or uncompleted items. The Commissioning

Agent will involve the VA and others as necessary. The Contractor shall

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01 91 00 - 43 correct all areas that are noncompliant or incomplete in the checklists in a timely manner, and shall notify the VA and Commissioning Agent as soon as outstanding items have been corrected. The Contractor shall submit an updated startup report and a Statement of Correction on the original noncompliance report. When satisfactorily completed, the

Commissioning Agent will recommend approval of the checklists and startup of each system to the VA.

C. The Contractor shall be responsible for resolution of deficiencies as directed the VA.

3.4 PHASED COMMISSIONING

A. The project may require startup and initial checkout to be executed in phases. This phasing shall be planned and scheduled in a coordination meeting of the VA, Commissioning Agent, and the Contractor. Results will be added to the master construction schedule and the commissioning schedule.

3.5 DDC SYSTEM TRENDING FOR COMMISSIONING (NOT USED)

3.6 SYSTEMS FUNCTIONAL PERFORMANCE TESTING

A. This paragraph applies to Systems Functional Performance Testing of systems for all referenced specification Divisions.

B. Objectives and Scope: The objective of Systems Functional Performance

Testing is to demonstrate that each system is operating according to the Contract Documents. Systems Functional Performance Testing facilitates bringing the systems from a state of substantial completion to full dynamic operation. Additionally, during the testing process, areas of noncompliant performance are identified and corrected, thereby improving the operation and functioning of the systems. In general, each system shall be operated through all modes of operation (seasonal, occupied, unoccupied, warm-up, cool-down, part- and full-load, fire alarm and emergency power) where there is a specified system response.

The Contractor shall verify each sequence in the sequences of operation. Proper responses to such modes and conditions as power failure, freeze condition, low oil pressure, no flow, equipment failure, etc. shall also be tested.

C. Development of Systems Functional Performance Test Procedures: Before

Systems Functional Performance Test procedures are written, the

Contractor shall submit all requested documentation and a current list of change orders affecting equipment or systems, including an updated points list, program code, control sequences and parameters. Using the

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01 91 00 - 44 testing parameters and requirements found in the Contract Documents and approved submittals and shop drawings, the Commissioning Agent will develop specific Systems Functional Test Procedures to verify and document proper operation of each piece of equipment and system to be commissioned. The Contractor shall assist the Commissioning Agent in developing the Systems Functional Performance Test procedures as requested by the Commissioning Agent i.e. by answering questions about equipment, operation, sequences, etc. Prior to execution, the

Commissioning Agent will provide a copy of the Systems Functional

Performance Test procedures to the VA, the Architect/Engineer, and the

Contractor, who shall review the tests for feasibility, safety, equipment and warranty protection.

D. Purpose of Test Procedures: The purpose of each specific Systems

Functional Performance Test is to verify and document compliance with the stated criteria of acceptance given on the test form.

Representative test formats and examples are found in the Commissioning

Plan for this project. (The Commissioning Plan is issued as a separate document and is available for review.) The test procedure forms developed by the Commissioning Agent will include, but not be limited to, the following information:

1. System and equipment or component name(s)

2. Equipment location and ID number

3. Unique test ID number, and reference to unique Pre-Functional

Checklists and startup documentation, and ID numbers for the piece of equipment

4. Date

5. Project name

6. Participating parties

7. A copy of the specification section describing the test requirements

8. A copy of the specific sequence of operations or other specified parameters being verified

9. Formulas used in any calculations

10. Required pretest field measurements

11. Instructions for setting up the test.

12. Special cautions, alarm limits, etc.

13. Specific step-by-step procedures to execute the test, in a clear, sequential and repeatable format

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14. Acceptance criteria of proper performance with a Yes / No check box to allow for clearly marking whether or not proper performance of each part of the test was achieved.

15. A section for comments.

16. Signatures and date block for the Commissioning Agent. A place for the Contractor to initial to signify attendance at the test.

E. Test Methods: Systems Functional Performance Testing shall be achieved by manual testing (i.e. persons manipulate the equipment and observe performance) and/or by monitoring the performance and analyzing the results using the control system's trend log capabilities or by standalone data loggers. The Contractor and Commissioning Agent shall determine which method is most appropriate for tests that do not have a method specified.

1. Simulated Conditions: Simulating conditions (not by an overwritten value) shall be allowed, although timing the testing to experience actual conditions is encouraged wherever practical.

2. Overwritten Values: Overwriting sensor values to simulate a condition, such as overwriting the outside air temperature reading in a control system to be something other than it really is, shall be allowed, but shall be used with caution and avoided when possible. Such testing methods often can only test a part of a system, as the interactions and responses of other systems will be erroneous or not applicable. Simulating a condition is preferable.

e.g., for the above case, by heating the outside air sensor with a hair blower rather than overwriting the value or by altering the appropriate setpoint to see the desired response. Before simulating conditions or overwriting values, sensors, transducers and devices shall have been calibrated.

3. Simulated Signals: Using a signal generator which creates a simulated signal to test and calibrate transducers and DDC constants is generally recommended over using the sensor to act as the signal generator via simulated conditions or overwritten values.

4. Altering Setpoints: Rather than overwriting sensor values, and when simulating conditions is difficult, altering setpoints to test a sequence is acceptable. For example, to see the Air Conditioning compressor lockout initiate at an outside air temperature below 12 C

(54 F), when the outside air temperature is above 12 C (54 F), Danville VA Medical Center 1900 E Main St, Danville, IL 61832

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01 91 00 - 46 temporarily change the lockout setpoint to be 2 C (4 F) above the current outside air temperature.

5. Indirect Indicators: Relying on indirect indicators for responses or performance shall be allowed only after visually and directly verifying and documenting, over the range of the tested parameters, that the indirect readings through the control system represent actual conditions and responses. Much of this verification shall be completed during systems startup and initial checkout.

F. Setup: Each function and test shall be performed under conditions that simulate actual conditions as closely as is practically possible. The

Contractor shall provide all necessary materials, system modifications, etc. to produce the necessary flows, pressures, temperatures, etc.

necessary to execute the test according to the specified conditions. At completion of the test, the Contractor shall return all affected building equipment and systems, due to these temporary modifications, to their pretest condition.

G. Sampling: No sampling is allowed in completing Pre-Functional

Checklists. Sampling is allowed for Systems Functional Performance

Test Procedures execution. The Commissioning Agent will determine the sampling rate. If at any point, frequent failures are occurring and testing is becoming more troubleshooting than verification, the

Commissioning Agent may stop the testing and require the Contractor to perform and document a checkout of the remaining units, prior to continuing with Systems Functional Performance Testing of the remaining units.

H. Cost of Retesting: The cost associated with expanded sample System

Functional Performance Tests shall be solely the responsibility of the

Contractor. Any required retesting by the Contractor shall not be considered a justified reason for a claim of delay or for a time extension by the Contractor.

I. Coordination and Scheduling: The Contractor shall provide a minimum of

7 days’ notice to the Commissioning Agent and the VA regarding the completion schedule for the Pre-Functional Checklists and startup of all equipment and systems. The Commissioning Agent will schedule

Systems Functional Performance Tests with the Contractor and VA. The

Commissioning Agent will witness and document the Systems Functional

Performance Testing of systems. The Contractor shall execute the tests in accordance with the Systems Functional Performance Test Procedure.

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J. Testing Prerequisites: In general, Systems Functional Performance

Testing will be conducted only after Pre-Functional Checklists have been satisfactorily completed. The control system shall be sufficiently tested and approved by the Commissioning Agent and the VA before it is used to verify performance of other components or systems. The air balancing and water balancing shall be completed before Systems

Functional Performance Testing of air-related or water-related equipment or systems are scheduled. Systems Functional Performance

Testing will proceed from components to subsystems to systems. When the proper performance of all interacting individual systems has been achieved, the interface or coordinated responses between systems will be checked.

K. Problem Solving: The Commissioning Agent will recommend solutions to problems found, however the burden of responsibility to solve, correct and retest problems is with the Contractor.

3.7 DOCUMENTATION, NONCONFORMANCE AND APPROVAL OF TESTS

A. Documentation: The Commissioning Agent will witness, and document the results of all Systems Functional Performance Tests using the specific procedural forms developed by the Commissioning Agent for that purpose.

Prior to testing, the Commissioning Agent will provide these forms to the VA and the Contractor for review and approval. The Contractor shall include the filled out forms with the O&M manual data.

B. Nonconformance: The Commissioning Agent will record the results of the

Systems Functional Performance Tests on the procedure or test form. All items of nonconformance issues will be noted and reported to the VA on

Commissioning Field Reports and/or the Commissioning Master Issues Log.

1. Corrections of minor items of noncompliance identified may be made during the tests. In such cases, the item of noncompliance and resolution shall be documented on the Systems Functional Test

Procedure.

2. Every effort shall be made to expedite the systems functional

Performance Testing process and minimize unnecessary delays, while not compromising the integrity of the procedures. However, the

Commissioning Agent shall not be pressured into overlooking noncompliant work or loosening acceptance criteria to satisfy scheduling or cost issues, unless there is an overriding reason to do so by direction from the VA.

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3. As the Systems Functional Performance Tests progresses and an item of noncompliance is identified, the Commissioning Agent shall discuss the issue with the Contractor and the VA.

4. When there is no dispute on an item of noncompliance, and the

Contractor accepts responsibility to correct it:

a. The Commissioning Agent will document the item of noncompliance and the Contractor's response and/or intentions. The Systems

Functional Performance Test then continues or proceeds to another test or sequence. After the day's work is complete, the

Commissioning Agent will submit a Commissioning Field Report to the VA. The Commissioning Agent will also note items of noncompliance and the Contractor’s response in the Master

Commissioning Issues Log. The Contractor shall correct the item of noncompliance and report completion to the VA and the

Commissioning Agent.

b. The need for retesting will be determined by the Commissioning

Agent. If retesting is required, the Commissioning Agent and the

Contractor shall reschedule the test and the test shall be repeated.

5. If there is a dispute about item of noncompliance, regarding whether it is an item of noncompliance, or who is responsible:

a. The item of noncompliance shall be documented on the test form with the Contractor's response. The item of noncompliance with the Contractor’s response shall also be reported on a

Commissioning Field Report and on the Master Commissioning Issues

Log.

b. Resolutions shall be made at the lowest management level possible. Other parties are brought into the discussions as needed. Final interpretive and acceptance authority is with the

Department of Veterans Affairs.

c. The Commissioning Agent will document the resolution process.

d. Once the interpretation and resolution have been decided, the

Contractor shall correct the item of noncompliance, report it to the Commissioning Agent. The requirement for retesting will be determined by the Commissioning Agent. If retesting is required, the Commissioning Agent and the Contractor shall reschedule the test. Retesting shall be repeated until satisfactory performance is achieved.

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C. Cost of Retesting: The cost to retest a System Functional Performance

Test shall be solely the responsibility of the Contractor. Any required retesting by the Contractor shall not be considered a justified reason for a claim of delay or for a time extension by the

Contractor.

D. Failure Due to Manufacturer Defect: If 10%, or three, whichever is greater, of identical pieces (size alone does not constitute a difference) of equipment fail to perform in compliance with the

Contract Documents (mechanically or substantively) due to manufacturing defect, not allowing it to meet its submitted performance specifications, all identical units may be considered unacceptable by the VA. In such case, the Contractor shall provide the VA with the following:

1. Within one week of notification from the VA, the Contractor shall examine all other identical units making a record of the findings.

The findings shall be provided to the VA within two weeks of the original notice.

2. Within two weeks of the original notification, the Contractor shall provide a signed and dated, written explanation of the problem, cause of failures, etc. and all proposed solutions which shall include full equipment submittals. The proposed solutions shall not significantly exceed the specification requirements of the original installation.

3. The VA shall determine whether a replacement of all identical units or a repair is acceptable.

4. Two examples of the proposed solution shall be installed by the

Contractor and the VA shall be allowed to test the installations for up to one week, upon which the VA will decide whether to accept the solution.

5. Upon acceptance, the Contractor shall replace or repair all identical items, at their expense and extend the warranty accordingly, if the original equipment warranty had begun. The replacement/repair work shall proceed with reasonable speed beginning within one week from when parts can be obtained.

E. Approval: The Commissioning Agent will note each satisfactorily demonstrated function on the test form. Formal approval of the Systems

Functional Performance Test shall be made later after review by the

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Commissioning Agent and by the VA. The Commissioning Agent will evaluate each test and report to the VA using a standard form. The VA will give final approval on each test using the same form, and provide signed copies to the Commissioning Agent and the Contractor.

3.8 DEFERRED TESTING

A. Unforeseen Deferred Systems Functional Performance Tests: If any

Systems Functional Performance Test cannot be completed due to the building structure, required occupancy condition or other conditions, execution of the Systems Functional Performance Testing may be delayed upon approval of the VA. These Systems Functional Performance Tests shall be conducted in the same manner as the seasonal tests as soon as possible. Services of the Contractor to conduct these unforeseen

Deferred Systems Functional Performance Tests shall be negotiated between the VA and the Contractor.

B. Deferred Seasonal Testing: Deferred Seasonal Systems Functional

Performance Tests are those that must be deferred until weather conditions are closer to the systems design parameters. The

Commissioning Agent will review systems parameters and recommend which

Systems Functional Performance Tests should be deferred until weather conditions more closely match systems parameters. The Contractor shall review and comment on the proposed schedule for Deferred Seasonal

Testing. The VA will review and approve the schedule for Deferred

Seasonal Testing. Deferred Seasonal Systems Functional Performances

Tests shall be witnessed and documented by the Commissioning Agent.

Deferred Seasonal Systems Functional Performance Tests shall be executed by the Contractor in accordance with these specifications.

3.9 OPERATION AND MAINTENANCE TRAINING REQUIREMENTS

A. Training Preparation Conference: Before operation and maintenance training, the Commissioning Agent will convene a training preparation conference to include VA's Resident Engineer, VA’s Operations and

Maintenance personnel, and the Contractor. The purpose of this conference will be to discuss and plan for Training and Demonstration of VA Operations and Maintenance personnel.

B. The Contractor shall provide training and demonstration as required by other Division 21, Division 22, Division 23, Division 26, Division 27, Division 28, and Division 31 sections. The Training and Demonstration shall include, but is not limited to, the following:

1. Review the Contract Documents.

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2. Review installed systems, subsystems, and equipment.

3. Review instructor qualifications.

4. Review instructional methods and procedures.

5. Review training module outlines and contents.

6. Review course materials (including operation and maintenance manuals).

7. Review and discuss locations and other facilities required for instruction.

8. Review and finalize training schedule and verify availability of educational materials, instructors, audiovisual equipment, and facilities needed to avoid delays.

9. For instruction that must occur outside, review weather and forecasted weather conditions and procedures to follow if conditions are unfavorable.

C. Training Module Submittals: The Contractor shall submit the following information to the VA and the Commissioning Agent:

1. Instruction Program: Submit two copies of outline of instructional program for demonstration and training, including a schedule of proposed dates, times, length of instruction time, and instructors' names for each training module. Include learning objective and outline for each training module. At completion of training, submit two complete training manuals for VA's use.

2. Qualification Data: Submit qualifications for facilitator and/or instructor.

3. Attendance Record: For each training module, submit list of participants and length of instruction time.

4. Evaluations: For each participant and for each training module, submit results and documentation of performance-based test.

5. Demonstration and Training Recording:

a. General: Engage a qualified commercial photographer to record demonstration and training. Record each training module separately. Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice.

At beginning of each training module, record each chart containing learning objective and lesson outline.

b. Video Format: Provide high quality color DVD color on standard size DVD disks.

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c. Recording: Mount camera on tripod before starting recording, unless otherwise necessary to show area of demonstration and training. Display continuous running time.

d. Narration: Describe scenes on video recording by audio narration by microphone while demonstration and training is recorded.

Include description of items being viewed. Describe vantage point, indicating location, direction (by compass point), and elevation or story of construction.

e. Submit two copies within seven days of end of each training module.

6. Transcript: Prepared on 8-1/2-by-11-inch paper, punched and bound in heavy-duty, 3-ring, vinyl-covered binders. Mark appropriate identification on front and spine of each binder. Include a cover sheet with same label information as the corresponding videotape.

Include name of Project and date of videotape on each page.

D. Quality Assurance:

1. Facilitator Qualifications: A firm or individual experienced in training or educating maintenance personnel in a training program similar in content and extent to that indicated for this Project, and whose work has resulted in training or education with a record of successful learning performance.

2. Instructor Qualifications: A factory authorized service representative, complying with requirements in Division 01

Section "Quality Requirements," experienced in operation and maintenance procedures and training.

3. Photographer Qualifications: A professional photographer who is experienced photographing construction projects.

E. Training Coordination:

1. Coordinate instruction schedule with VA's operations. Adjust schedule as required to minimize disrupting VA's operations.

2. Coordinate instructors, including providing notification of dates, times, length of instruction time, and course content.

3. Coordinate content of training modules with content of approved emergency, operation, and maintenance manuals. Do not submit instruction program until operation and maintenance data has been reviewed and approved by the VA.

F. Instruction Program:

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1. Program Structure: Develop an instruction program that includes individual training modules for each system and equipment not part of a system, as required by individual Specification Sections, and as follows:

a. Fire protection systems, including fire alarm

m. Communication systems, including intercommunication, surveillance, nurse call systems, public address, mass evacuation, voice and data, and entertainment television equipment.

G. Training Modules: Develop a learning objective and teaching outline for each module. Include a description of specific skills and knowledge that participants are expected to master. For each module, include instruction for the following:

1. Basis of System Design, Operational Requirements, and Criteria:

Include the following:

a. System, subsystem, and equipment descriptions.

b. Performance and design criteria if Contractor is delegated design responsibility.

c. Operating standards.

d. Regulatory requirements.

e. Equipment function.

f. Operating characteristics.

g. Limiting conditions.

H, Performance curves.

2. Documentation: Review the following items in detail:

a. Emergency manuals.

b. Operations manuals.

c. Maintenance manuals.

d. Project Record Documents.

e. Identification systems.

f. Warranties and bonds.

g. Maintenance service agreements and similar continuing commitments.

3. Emergencies: Include the following, as applicable:

a. Instructions on meaning of warnings, trouble indications, and error messages.

b. Instructions on stopping.

c. Shutdown instructions for each type of emergency.

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d. Operating instructions for conditions outside of normal operating limits.

e. Sequences for electric or electronic systems.

f. Special operating instructions and procedures.

4. Operations: Include the following, as applicable:

a. Startup procedures.

b. Equipment or system break-in procedures.

c. Routine and normal operating instructions.

d. Regulation and control procedures.

e. Control sequences.

f. Safety procedures.

g. Instructions on stopping.

h. Normal shutdown instructions.

i. Operating procedures for emergencies.

j. Operating procedures for system, subsystem, or equipment failure.

k. Seasonal and weekend operating instructions.

l. Required sequences for electric or electronic systems.

m. Special operating instructions and procedures.

5. Adjustments: Include the following:

a. Alignments.

b. Checking adjustments.

c. Noise and vibration adjustments.

d. Economy and efficiency adjustments.

6. Troubleshooting: Include the following:

a. Diagnostic instructions.

b. Test and inspection procedures.

7. Maintenance: Include the following:

a. Inspection procedures.

b. Types of cleaning agents to be used and methods of cleaning.

c. List of cleaning agents and methods of cleaning detrimental to product.

d. Procedures for routine cleaning

e. Procedures for preventive maintenance.

f. Procedures for routine maintenance.

g. Instruction on use of special tools.

8. Repairs: Include the following:

a. Diagnosis instructions.

b. Repair instructions.

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c. Disassembly; component removal, repair, and replacement; and reassembly instructions.

d. Instructions for identifying parts and components.

e. Review of spare parts needed for operation and maintenance.

H. Training Execution:

1. Preparation: Assemble educational materials necessary for instruction, including documentation and training module. Assemble training modules into a combined training manual. Set up instructional equipment at instruction location.

2. Instruction:

a. Facilitator: Engage a qualified facilitator to prepare instruction program and training modules, to coordinate instructors, and to coordinate between Contractor and Department of Veterans Affairs for number of participants, instruction times, and location.

b. Instructor: Engage qualified instructors to instruct VA's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system.

1) The Commissioning Agent will furnish an instructor to describe basis of system design, operational requirements, criteria, and regulatory requirements.

2) The VA will furnish an instructor to describe VA's operational philosophy.

3) The VA will furnish the Contractor with names and positions of participants.

3. Scheduling: Provide instruction at mutually agreed times. For equipment that requires seasonal operation, provide similar instruction at start of each season. Schedule training with the VA and the Commissioning Agent with at least seven days' advance notice.

4. Evaluation: At conclusion of each training module, assess and document each participant's mastery of module by use of an oral, or a written, performance-based test.

5. Cleanup: Collect used and leftover educational materials and remove from Project site. Remove instructional equipment. Restore systems and equipment to condition existing before initial training use.

I. Demonstration and Training Recording:

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1. General: Engage a qualified commercial photographer to record demonstration and training. Record each training module separately.

Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice. At beginning of each training module, record each chart containing learning objective and lesson outline.

2. Video Format: Provide high quality color DVD color on standard size

DVD disks.

3. Recording: Mount camera on tripod before starting recording, unless otherwise necessary to show area of demonstration and training.

Display continuous running time.

4. Narration: Describe scenes on videotape by audio narration by microphone while demonstration and training is recorded. Include description of items being viewed. Describe vantage point, indicating location, direction (by compass point), and elevation or story of construction.

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SECTION 02 41 00

DEMOLITION

PART 1 - GENERAL

1.1 DESCRIPTION:

A. This section specifies demolition and removal of buildings, portions of buildings, utilities, other structures and debris from trash dumps shown.

1.2 RELATED WORK:

A. Safety Requirements: Section 01 35 26 Safety Requirements Article, ACCIDENT PREVENTION PLAN (APP).

B. Disconnecting utility services prior to demolition: Section 01 00 00, GENERAL REQUIREMENTS.

C. Reserved items that are to remain the property of the Government:

Section 01 00 00, GENERAL REQUIREMENTS.

D. Construction Waste Management: Section 01 74 19 CONSTRUCTION WASTE

MANAGEMENT.

E. Infectious Control: Section 01 35 26, SAFETY REQUIREMENTS.

1.3 PROTECTION:

A. Refer to attached, for reference only, asbestos re-inspection report for locations and types of asbestos in buildings. If contractors’ activities will impact the asbestos located on these drawings, or otherwise identified during the survey required by this specification, the contractor shall coordinate with the COR for third party abatement of affected areas. Do not proceed with work until directed by COR.

B. Perform demolition in such manner as to eliminate hazards to persons and property; to minimize interference with use of adjacent areas, utilities and structures or interruption of use of such utilities; and to provide free passage to and from such adjacent areas of structures.

Comply with requirements of GENERAL CONDITIONS Article, ACCIDENT

PREVENTION.

C. Provide safeguards, including warning signs, barricades, temporary fences, warning lights, and other similar items that are required for protection of all personnel during demolition and removal operations.

Comply with requirements of Section 01 00 00, GENERAL REQUIREMENTS, Article PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES AND IMPROVEMENTS.

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D. Maintain fences, barricades, lights, and other similar items around exposed excavations until such excavations have been completely filled.

E. Provide enclosed dust chutes with control gates from each floor to carry debris to truck beds and govern flow of material into truck.

Provide overhead bridges of tight board or prefabricated metal construction at dust chutes to protect persons and property from falling debris.

F. Prevent spread of flying particles and dust. Sprinkle rubbish and debris with water to keep dust to a minimum. Do not use water if it results in hazardous or objectionable condition such as, but not limited to; ice, flooding, or pollution. Vacuum and dust the work area daily.

G. In addition to previously listed fire and safety rules to be observed in performance of work, include following:

1. No wall or part of wall shall be permitted to fall outwardly from structures.

2. Maintain at least one stairway in each structure in usable condition to highest remaining floor. Keep stairway free of obstructions and debris until that level of structure has been removed.

3. Wherever a cutting torch or other equipment that might cause a fire is used, provide and maintain fire extinguishers nearby ready for immediate use. Instruct all possible users in use of fire extinguishers.

4. Keep hydrants clear and accessible at all times. Prohibit debris from accumulating within a radius of 4500 mm (15 feet) of fire hydrants.

H. Before beginning any demolition work, the Contractor shall survey the site and examine the drawings and specifications to determine the extent of the work. The contractor shall take necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Medical Center ; any damaged items shall be repaired or replaced as approved by theCOR. The Contractor shall coordinate the work of this section with all other work and shall construct and maintain shoring, bracing, and supports as required. The

Contractor shall ensure that structural elements are not overloaded and shall be responsible for increasing structural supports or adding new

Danville VA Medical Center 1900 E Main St, Danville, IL 61832

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02 41 00 - 3 supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. Do not overload structural elements. Provide new supports and reinforcement for existing construction weakened by demolition or removal works. Repairs, reinforcement, or structural replacement must have COR’s approval.

I. The work shall comply with the requirements of Section 01 00 00, GENERAL REQUIREMENTS and Section 01 35 26, SAFETY REQUIREMENTS.

1.4 UTILITY SERVICES:

A. Demolish and remove outside utility service lines shown to be removed.

B. Remove abandoned outside utility lines that would interfere with installation of new utility lines and new construction.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 DEMOLITION:

A. Debris, including brick, concrete, stone, metals and similar materials shall become property of Contractor and shall be disposed of by him daily, off the Medical Center to avoid accumulation at the demolition site. Materials that cannot be removed daily shall be stored in areas specified by the COR. Break up concrete slabs below grade that do not require removal from present location into pieces not exceeding 600 mm

(24 inches) square to permit drainage. Contractor shall dispose debris in compliance with applicable federal, state or local permits, rules and/or regulations.

B. Remove and legally dispose of all materials, other than earth to remain as part of project work, from any trash dumps shown. Materials removed shall become property of contractor and shall be disposed of in compliance with applicable federal, state or local permits, rules and/or regulations . All materials in the indicated trash dump areas, including above surrounding grade and extending to a depth of 1500mm

(5feet) below surrounding grade, shall be included as part of the lump sum compensation for the work of this section. Materials that are located beneath the surface of the surrounding ground more than 1500 mm

(5 feet), or materials that are discovered to be hazardous, shall be handled as unforeseen. The removal of hazardous material shall be referred to Hazardous Materials specifications.

Danville VA Medical Center 1900 E Main St, Danville, IL 61832

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02 41 00 - 4

C. Remove existing utilities as indicated or uncovered by work and terminate in a manner conforming to the nationally recognized code covering the specific utility and approved by the COR. When Utility lines are encountered that are not indicated on the drawings, the COR shall be notified prior to further work in that area.

3.2 CLEAN-UP:

A. On completion of work of this section and after removal of all debris, leave site in clean condition satisfactory to COR. Clean-up shall include off the Medical Center disposal of all items and materials not required to remain property of the Government as well as all debris and rubbish resulting from demolition operations.

- - - E N D - - -

INTENTIONALLY LEFT BLANK

Danville VA Medical Center 1900 E Main St, Danville, IL 61832

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ASBESTOS REINSPECTION REPORT

LOCATION:

DANVILLE VA MEDICAL CENTER

100 EMANCIPATION DR.

DANVILLE, IL 23667

PROJECT NO.: 550-18-106

CONTRACT NUMBER: 36C25218P5649

INSPECTION DATES:

OCTOBER 29 to DECEMBER 12, 2018

CONTRACTOR:

CASTLE HILL ASSOCIATES, LLC

218-A MECHANIC ST.

WATERVILLE, OH 43566

567-952-0212

For Reference Only

Danville VA Medical Center 1900 E Main St, Danville, IL 61832

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DANVILLE VA MEDICAL CENTER - DANVILLE, IL

2018 ASBESTOS REINSPECTION REPORT

TABLE OF CONTENTS

1.0 ASBESTOS INSPECTION REPORT

• Table 1 – List of Acronyms

• Table 2 - Removal Priority Protocols

2.0 APPENDICES

Appendix A – Asbestos Sampling Data

Appendix B – Asbestos Quantities, Assessments, & Remediation Cost Estimate

Appendix C – Photographs of Asbestos Materials

Appendix D – Asbestos Laboratory Reports – 2018 Sampling

Appendix E – Asbestos Laboratory Reports – Pre-2018 Samples

Appendix F - Inspector Certifications

Appendix G - Lab Certifications

Appendix H – Asbestos Locations and Sample Location Drawings

Appendix I – O&M Plan (Operations & Maintenance)

Appendix J – Asbestos Reinspection Survey Narrative

Appendix K – Asbestos Sampling and Site Safety Plan

1900 E Main St, Danville, IL 61832

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1.0 EXECUTIVE SUMMARY

On October 29-30 and December 10-12, 2018, Castle Hill Associates, LLC was contracted by the US Department of Veterans Affairs (VA) to perform asbestos re-inspections of 14 buildings on the site of the Danville VA Medical Center in Danville, IL. The survey was performed as part of the VA Project Number VA-550-18-106 under Contract Number 36C25218P5649. The Performance Work Statement (PWS) issued by the VA defined the scope of work for the asbestos survey. The buildings that were surveyed as part of this project included:

Building Number Building Name/Description

Total Square Footage

14 Medical Administration 27,600 19 Warehouse 25,340 22 Engineering Storage 6,155 25 Greenhouse 4,897 49 Chapel 16,621 58 Inpatient Services 101,515 64 Maintenance 8,172 69 Laundry 8,270 72 Maintenance 9,741 98 Outpatient Services 120,237

101 NHCU 85,832

102 Administrative 82,422 103 Psychiatric Services 82,687 104 Special Activities 61,288

The inspection was conducted by Brett Brumbaugh and Sam Ansara. The project manager was Mr.

Brumbaugh who has been conducting asbestos surveys, sampling, and consulting work since 1987 and is licensed in the State of Illinois as an Asbestos Inspector. Sam Ansara assisted on the inspection and has been conducting asbestos surveys, sampling, and consulting work since 1989. There was a previous asbestos reinspection and sampling conducted at the facility in 2001, 2004 and 2010. There was also a pipe insulation survey conducted in Building 58 in 2017 prior to the domestic water piping replacement project. There were 4 buildings in which there was no previous survey conducted which included Building 14, 19, 25, and 49. Those buildings were inspected and sampled in accordance with the SOW. The previous reinspection reports and drawings were reviewed and utilized by Castle Hill prior to this inspection. There were no limitations or exceptions to the PWS for the surveys conducted.

All accessible functional areas in the facilities were surveyed. All previous asbestos survey information and sampling conducted at the facilities were evaluated and incorporated into this survey. All confirmed asbestos-containing materials were verified. This report can be incorporated into the facility’s management plan for asbestos-containing materials.

1900 E Main St, Danville, IL 61832

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2.0 STATE AND LOCAL REGULATIONS

The State of Illinois asbestos inspection and licensing regulations are similar to the Federal regulations.

State asbestos regulations include requirements for licensing and certification of personnel who will perform asbestos-related work activities. All personnel who engage in asbestos-related activities must comply with the state licensing/certification requirements as well as with all Federal requirements.

3.0 ANALYTICAL METHODS AND LIMITATIONS

3.1 Asbestos Sampling Protocol

EPA and OSHA define an ACBM as any material which contains greater than 1 percent asbestos. The ACBM inspection and bulk sampling were performed in accordance with the methods outlined in the EPA guidance document titled Guidance for Controlling Asbestos-Containing Materials in Buildings (Document No. 560/5-85/024). In addition, bulk sampling of asbestos was performed in accordance with 40 CFR Part 763, AHERA requirements for number of samples and types of ACBM to be sampled.

According to these requirements, materials are classified as either surfacing (e.g., decorative plaster, spray-applied fireproofing), thermal system insulation (e.g., pipe insulation, pipe fitting insulation, boiler insulation), or miscellaneous materials (e.g., floor tile, ceiling tile, plaster, wallboard, mastics).

The number of samples collected from each material varies based on the classification of the material and increases as the potential for a non-uniform mixture of asbestos in the material increases. Typically, regulations require a minimum number of samples to be collected from the different classifications of suspect ACBM.

All bulk samples were analyzed utilizing current EPA methods for PLM (Polarized Light Microscopy) by EMLab P&K in Marlton, NJ. EMLab is accredited by the NIST, NVLAP program (National Institute of Standards and Technology, National Voluntary Laboratory Accreditation Program) and also an American Industrial Hygiene Association (AIHA) accredited laboratory.

1900 E Main St, Danville, IL 61832

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4.0 SUMMARY OF FINDINGS

4.1 Asbestos-Containing Building Materials

The following is a summary of the asbestos containing materials, locations, quantities of materials in each inspected building for this project:

Building 14 - Medical Administration

• No asbestos containing materials identified. Building has undergone a comprehensive gut-rehab and remodeling.

Building 19 - Warehouse

Asbestos Containing Materials Locations Quantity Pipe Insulation Basement Rooms 010, 011, 012, 013, 014, 015, 106, 017, 018, 109, 020 525 LF

Drywall mud/joint compound 1st floor offices, break room, and restroom

(101, 102, 103) 440 SF

12” gray floor tile (neg. mastic) 1st floor supervisor office 101 360 SF

Building 22 - Engineering Storage

Pipe insulation Basement Rooms 2, 3, 9, 10, 10A, 15 455 LF 9” vinyl floor tile and mastic Rooms 1, 4, 5, 9, 10, 106A 420 SF Black mastic under negative 12” floor tile Room 108 180 SF Exterior concrete and brick paint Building exterior (all sides and levels) 5,200 SF Exterior window caulk and glazing All windows - Basement and First Floor 37 windows

Building 25 - Greenhouse

Transite cement flower bed frames Greenhouse (E. & W. side) 1,184 SF

Building 49 - Chapel

Contaminated soils in crawl space (covered with polyethylene sheeting) Crawl spaces under both chapels 16,600 SF

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Building 58 - Inpatient Services

Pipe insulation on straight runs and elbows Crawl spaces, basement, 1st floor, 2nd floor, 3rd floor, 4th floor, 5th floor, and Attic. Includes inaccessible pipe chases on all floors

3,880 LF

Mud fittings and hangers on fiberglass and black Styrofoam insulated pipes Crawl space, pipe chases, and attic 1,275 each Paper duct seam tape over fiberglass ducts 1st floor S. wing ceiling plenum and attic 7,960 SF Contaminated soils in crawl space (covered with polyethylene sheeting) Crawl space under building 12,500 SF 9” vinyl floor tile and black mastic 1st floor, 4th floor, 5th floor 13,600 SF 12” vinyl floor tile and black mastic Basement, 1st floor, 2nd floor, 5th floor 3,110 SF Black residual floor tile mastic under non- ACM 12” floor tile 5th floor hallway/lobby by elevator 820 SF Exterior caulk on univent intake grilles 1st through 5th floors 320 each Black mastic on sink bottoms 202, C22B, 224, 323, and 424 7 sinks

Building 64 - Maintenance

Pipe insulation East shop areas and lofts 155 LF 12” vinyl floor tile and black mastic 3A, 7, 19A 120 SF Door frame caulk All entry/exit doors 4 doors Brown linoleum sheet flooring and mastic Room 20 310 SF

Building 69 - Laundry

Pipe insulation on straight runs and elbows Crawl space under building 440 LF Contaminated soils in crawl space Crawl space under building 7,120 SF 12” vinyl floor…