538 60 07M Tandem Axle Deck Over Trailer November 2021.docx

Specification No.538-60-07M Specification No. 538-60-07M

Questionnaire for Deck Over the Wheels, Tag Trailer

-60-06 State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Deck Over the Wheels, Tandem axle, Tag Trailer with Electric Brakes November 2021 This specification is designed to aid the Department of Transportation in the purchase of an efficient and dependable tandem axle, tag trailer for maintenance operations.

All bidders are expected to quote upon a manufacturer's latest standard conventional model complete with all standard equipment plus any optional or special equipment required meeting the following specifications. Deviations from these requirements in efforts to obtain extremely low prices will not be acceptable.

Each bidder shall submit copies of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidder’s quoting on equipment may be required to submit prior to award, written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless specified otherwise, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Springfield area if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

Trailer Type:

Tag style, Tandem axle, deck-over the wheels (4 wheels on the ground) trailer.

Complies: Yes |_| No |_| Capacity:

10,000 lbs. minimum payload capacity at a minimum highway speed of 55 M.P.H.

Complies: Yes |_| No |_|

Frame:

Main beams shall be wide flange beams pierced to allow full through crossmember installation, tubular steel stacked on top with gussets or channel capable of supporting in excess of the rated trailer capacity.

Complies: Yes |_| No |_|

All frame members shall be 50,000 psi. minimum, steel main-rails from front to drawbar to rear of trailer.

Crossmembers shall be designed, sized and spaced to meet trailer GVWR specifications. The manufacturer shall use the shaped member to meet or exceed the specified

centers

Side rails shall be approximately 5" structural channel, tubular, or beam.

Trailer Deck:

Type – The 20’ overall deck length shall be based on the approximate dimensions.

Maximum overall deck width - 102".

Complies: Yes |_| No |_|

Deck height dimension is critical. Trailers considered must have loaded deck height not exceeding 36”.

The deck shall be full 2" thick oil or sealed wood over steel frame with recessed fasteners.

A single step shall be placed on each side of the trailer to allow easy access to the trailer deck.

The trailer shall be equipped with 8-foot slide in ramps that will be stored below the deck when not in use.

Complies: Yes |_| No |_|

Tongue:

Standard A-frame design.

Note: The tongue shall be an “A”-frame, designed with ample safety factor to withstand 20 percent of the rated gross vehicle weight of the trailer. The tongue shall be equipped with an expanded metal tray and lockable tool box for storage.

Complies: Yes |_| No |_| Load Transfer:

The trailer shall be capable of transferring a minimum of 15 percent and a maximum of 20 percent of its load to the towing vehicle.

Complies: Yes |_| No |_|

The trailer shall be clearly marked, visible on both sides, where 15 percent and 20 percent of the load transfer occurs.

Deck Accessories:

Tie Down Eyes – Minimum of 10 “D” rings equally spaced on each side of trailer on the deck.

Complies: Yes |_| No |_| The tie down eyes or “D” rings shall have a rated capacity of 15,000 lbs. each.

Headboard/bulkhead – Full width across front of deck

Rub rails – Full length of trailer with stake pockets.

Complies: Yes |_| No |_| Brakes - Electric:

Type - All wheel brakes, the electric brake system shall be installed on both axles. All components shall be rated to perform to all safety standards for the GAWR and the capacity of the trailer specified.

Complies: Yes |_| No |_| Breakaway System:

The electric brake system shall include a sealed breakaway safety system.

Complies: Yes |_| No |_| Axles:

Type – Two each 7,000 lbs. axle capacity minimum with quick lube hubs. Capacity at Ground 14,000 lbs. minimum.

Complies: Yes |_| No |_| Component:

Suspension:

Type – Dexter or equal suspension as required and recommended for tandem axle configuration.

Total Capacity at Ground - 14,000 lbs. minimum

Component:

Wheels:

Type – Automotive style, cast spoke or modular steel disc, 8 lug Rim Size - 16 X 6 HC minimum Wheel Seals - Oil type Complies: Yes |_| No |_| Component:

Tires:

Type - Tubeless, new first run quality radial, trailer type, designed primarily for on highway use.

Size - 235/80R X 16 – 10 ply, or as needed to meet GVWR Component:

One spare tire and wheel provided and mounted according to manufacturer’s standard.

Hitch:

Type – Height Adjustable 2 5/16” Demco EZ Latch coupler or equivalent capable of towing a fully loaded trailer.

Complies: Yes |_| No |_|

Safety Chains:

Type - 1/4" steel chain, Grade 70, with matching rated hooks Location - Outside of hitch frame.

Complies: Yes |_| No |_| Landing Stand(s):

Type – 12,000 lbs. capacity, single-speed, bolt on jack.

Complies: Yes |_| No |_| Component:

Electrical System:

Type - 12 volt Complies: Yes |_| No |_| Lights (LED):

Combination Rear Tail, Turn and Stop Signal:

Type - Dual combination Class A, sealed, shock mounted, LED 4” minimum Truck Lite Super 44 or equal.

Location - Rear of trailer, recessed for protection Lens Color - Red Complies: Yes |_| No |_| License Plate Lamp:

Type - Sealed LED Truck-Lite Model 15 series or equal.

Lens Color - Clear Complies: Yes |_| No |_|

Rear Identification Lights (3-Bar):

Type -Shock mounted LED Model 15 or 35 Truck-Lite ID bar series or equal.

Location - Rear of trailer, recessed for protection Lens Color - Red Complies: Yes |_| No |_| Clearance Lights:

Type - LED Truck-Lite Model 15, 18 or 21 series or equal Location - As required Complies: Yes |_| No |_| Lights and Reflectors:

Must meet all federal and SAE regulations and comply with the Illinois Law and Vehicle Code in effect at the time of manufacture.

Complies: Yes |_| No |_| DOT approved reflective conspicuity tape shall run entire length of trailer.

Complies: |_| Yes |_| No

Wiring:

Wiring shall be complete 12 volt with sealed modular wiring harness. All connections shall be in a weatherproof junction box. Quick-disconnected splices soldered and covered with shrink-wrap are not acceptable.

Complies: Yes |_| No |_| All lights, wiring, and junction boxes shall combine to form a sealed waterproof system similar to Truck-Lite's 50800 series or equal for commercial vehicles utilizing standard production wiring harnesses where practical.

Component:

All lamp connections and all junction box post connections shall be treated with a corrosion inhibitor.

All wiring passing through metal shall be protected by formed rubber grommets.

Complies: Yes |_| No |_| Note: Use of garden or other styles of hose as grommeting is not acceptable.

All wiring not in conduit shall be secured utilizing nylon or coated clamps fastened to the frame at 18" minimum spacing.

Complies: Yes |_| No |_|

Truck Connection for Lighting and Electrical:

Type – 7-way connector, utilizing round pins and sockets, SAE/ATA approved, socket portion installed on trailer lead, pin portion is provided with the truck installation (See diagram on last page).

Complies: Yes |_| No |_| Paint/Finish:

All parts normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_| All under carriage not painted or powder coated shall be coated with an automotive type corrosion prohibitor.

Complies: Yes |_| No |_|

Manuals:

Two copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each location receiving one or more units.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Requirements Covering Items Detailed Above:

The trailer shall be furnished complete with all safety components that are required by the current Federal Safety Standards for the size trailer proposed.

Complies: Yes |_| No |_| All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Full coverage warranty for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. Review of the bidder's ability to provide prompt parts and service to the State of Illinois will be considered.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized state personnel to prove out any features which may be in question.

Complies: Yes |_| No |_| Delivery:

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Complies: Yes |_| No |_| The trailer shall be delivered oiled, greased, serviced and ready for operation.

Complies: Yes |_| No |_| Bid Package:

Bidders will need to send each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

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