5369-B.PDF

The document is a Request for Proposals (RFP) No. 250084 issued by the City of Tucson for Automotive Vehicle Body Repair and Refinishing Services. The city seeks sealed proposals from qualified automotive body repair firms to establish an annual requirements contract for servicing its fleet of approximately 1,800 vehicles, including sedans, vans, SUVs, pick-up trucks, and utility body trucks from manufacturers like Stahl, Koenig, and Knapheide. The City will utilize the Mitchell Estimating System and intends to make multiple non-positional awards, allowing selected contractors to provide quotes for specific body repair and refinishing work. The pre-submittal conference is scheduled for August 13, 2025, with proposals due on September 4, 2025, at 2:00 P.M. local Arizona time. The contract will have an initial one-year term with the potential for up to four additional one-year extensions.

The estimated contract spend is over $750,000 for the entire contract term, with evaluation criteria focusing on the method of approach, qualifications and experience, and pricing proposal. Specific jobs will be awarded based on the most advantageous quote considering price and delivery time. Contractors must meet technical requirements including EPA compliance, maintaining a secured facility, providing detailed estimates, and guaranteeing repairs to pre-accident condition and manufacturer specifications. While there are no specific set-aside designations, federal terms and conditions suggest potential opportunities for disadvantaged business enterprises (DBEs). Notably, automotive exterior paint re-conditioning services are specifically excluded and will be handled under a separate contract. Contractors will be required to comply with Federal Transit Administration (FTA) Terms and Conditions, covering areas such as civil rights, buy America provisions, and environmental protections.