524048 - Addendum 1.pdf

Addendum No. 1 524048 — Agency Wide Paving

August 14, 2026

This Addendum No. 1 is being issued to provide the minutes of the Pre-Proposal Meeting, Answers to Q/A and the attendance list.

Changes to the scope of work or any response requirement as provided in this addendum supersede the original published document. The revisions are below.

PRE-PROPOSAL CONFERENCE MEETING MINUTES:

Pre-Proposal Meeting Minutes

Contract No.: 524048 Contract Name: Agency Wide Paving Date of Pre-Proposal: August 13, 2026 Time: 11:00 AM

Fitzgerald Brutus – Procurement Officer for contract

Fitzgerald Brutus introduced himself as the Procurement Officer for Contract No. 524048, Agency-Wide Paving. Mr. Brutus informed everyone on the call that Maria Fernandez (Engineering) and Emmanuel Ansah (Fair Practices) were in attendance to give a presentation later.

The following contractors attended TEAMS call:

1. P. Flanigan & Sons, Inc

2. M. Luis Construction Co. Inc

Mr. Brutus stated that this solicitation is not a small business reserve procurement.

Mr. Brutus stated that this solicitation is a work order, as needed contract for Agency Wide Paving at all marine terminals. The term of the contract is for three years (1095 Calendar Days) and is a Not to Exceed amount of $10,000,000.

This solicitation is a Competitive Sealed Proposal (CSP). We are using a Request for Proposals (RFP), which involves the bidders submitting a Technical Offer and a Financial Offer.

Technical Offers are not ranked but determined to be acceptable or not acceptable. i.e. Pass/Fail

Financial Offers will be evaluated based on a maximum score of one hundred (100) points. This score will be used to determine the most favorable price to the State.

Mr. Brutus stated that this solicitation is a single contract award will be made to the Bidder submitting an acceptable Technical Offer Section 3.1.1 and a Financial Offer that is the most favorable price to the state. In accordance with Section 5.

August 14, 2026

Mr. Brutus highlighted a difference from the previous Paving contract regarding an added Minimum Qualification requirement:

The Prime Contractor shall provide a letter from a material supplier stating their intent and willingness to enter into a binding agreement with the Prime Contractor for the supply of Hot Mix Asphalt (HMA). The material supplier shall be within a 20-mile radius of Dundalk Marine Terminal (DMT).

All changes to the specifications or the RFP will be published as an addendum and will supersede the original published document. The pre-proposal conference minutes and attendees will be published as an Amendment and will become part of this solicitation on eMaryland Marketplace Advantage.

Mr. Brutus reminded vendors to register on eMMA to receive all addenda.

Mr. Brutus stated that both technical and financial offers must be submitted by September 15, 2026, 2PM local time or the proposal will be rejected.

Mr. Brutus discussed Health and Safety Plan SP-20 and Insurance SP-24. A Health & Safety Plan must be submitted & approved prior to work beginning. The HASP should be specific to the project. Note that in case of an emergency, you must call the MdTA police prior to 911 so that the police can meet the emergency crews at the gate and escort them in. That must be included as part of your emergency plan within the HASP.

All insurance requirements must be met per SP-24, pay attention to various insurance $ limits.

Emmanuel Ansah stated that the MBE goal was 15% with no subgoals and a 2% VSBE goal. He explained the importance of filling out the forms correctly.

Mr. Ansah emphasized Form A-D and the Good Faith Effort checklist and that Form A states if you are meeting the goal or requesting a waiver. Form A & B are submitted with your proposal.

Form A indicates whether you are meeting the MBE goal or need to request a waiver. The waiver is Form E. Form E is governed by COMAR 21.11.03.11. If you are submitting a waiver you must submit Form E. If you need assistance call 410-385-4555.

Additionally, Mr. Ansah shared that MDOT MBE Directory website: www.mdot.maryland.gov.

and VSBEs can be found at eMMA.

The work under this Contract includes: asphalt paving; removal and patching of asphalt and concrete pavements; pavement milling; joint and crack sealing; bituminous asphalt overlays; slurry seal coating; adjustment and reconstruction of manholes and inlets; removal of concrete curbs, gutters, and sidewalks; pavement markings; maintenance of traffic; sediment and erosion control;

trenching; excavation and grading; to be completed in accordance with the Specifications; all applicable codes, sketches and other contract documents and any addenda thereto, and all related work at locations designated by the Engineer.

http://www.mdot.maryland.gov/

August 14, 2026

The successful Offeror’s personnel performing under this Contract will be required to have a Transportation Worker Identification Credential also known as a TWIC Card. Applicable policies and procedures can be found at the MPA’s website under Port Security. The successful Offeror shall comply with and be bound by all such policies and procedures, at no additional cost to the MPA. The successful Bidder shall not be excused from performance of the Contract by the failure of personnel performing under this Contract to possess a TWIC.

VENDOR QUESTIONS:

Q1: Section 2.2.2 stated Proposals will not be opened publicly. However, information shared during Pre-Proposal stated otherwise. Will proposals be opened publicly?

A1: During the Pre-Proposal Conference, a statement was made indicating that the Financial Proposals would be publicly opened. The State hereby clarifies that this statement was incorrect.

As provided in the RFP, 2.2.2, there will be no public opening of Financial Proposals.

Financial Proposals will remain unopened until completion of the Technical Proposal evaluation and the determination of which proposals remain reasonably susceptible of being selected for award. Financial Proposals meeting the applicable requirements will then be opened in accordance with the Maryland Procurement Manual and applicable COMAR requirements.

The provisions of the RFP regarding the receipt, opening, evaluation, and handling of Financial Proposals remain unchanged and continue to govern this procurement.

Q2: Debriefing of unsuccessful offerors

A2: During the Pre-Proposal Conference, a statement was made indicating that a vendor debriefing would not be necessary for this procurement. The State hereby clarifies this statement.

In accordance with COMAR 21.05.03.06, an unsuccessful Offeror may submit a written request for a debriefing to the Procurement Officer within a reasonable time following notification of the procurement decision.

The RFP and applicable provisions of COMAR remain controlling with respect to debriefings of unsuccessful Offerors.

Q3: Waterfront work statement in section 1.4.1, is this an error?

A3: The State does not currently anticipate assigning waterfront work under this solicitation. The

August 14, 2026 referenced requirement is included for informational purposes to address the licensing requirements that would apply to the subcontractor performing the work should waterfront work be assigned as part of a future Work Order. The license requirement is not required of the prime contractor/offeror.

The inclusion of this provision should not be construed as an indication that waterfront work will be assigned or that any minimum amount of waterfront work is anticipated under the solicitation.

End Meeting: Mr. Brutus reminded the vendors to submit all questions via email to the Procurement Officer by August 20, 2026 3PM, Bids are due September 15, 2026 2PM.

REVISIONS TO RFP:

eMMA Response dates:

Closing Date and Time: September 15, 2026, at 11:00AM Local Time The new due date for proposals is:

Closing Date and Time: September 15, 2026, at 2:00 PM Local Time

Information now matches key information sheet.

The is the end of Addendum No. 1.

August 14, 2026

ADDENDUM RECEIPT

It is important that you acknowledge receipt of this Addendum No. 1. This receipt must be signed and returned with your technical offer.

This will acknowledge receipt of the attached Addendum No. 1.

NAME OF COMPANY

SIGNATURE DATE