52.212-1 Addendum Instructions to Offerors.pdf
PDF 145 KB Posted
- Attached to
- Bulk Food Items – Subsistence
- Solicitation number
- W912L6-26-R-A004
- Issued by
-
Department of the Army National Guard
About this file
This document is a Request for Proposal (RFP) Addendum for Solicitation W912L6-26-R-A004, focused on establishing a Blanket Purchase Agreement (BPA) for food items. The award will be based on "Lowest Price Technically Acceptable" criteria, with proposals rated as either "Acceptable" or "Unacceptable". Offerors must submit a technical proposal and separate price proposal by January 15th, 2026, at 08:00 a.m. CST to specified government email contacts. Technical proposals must include details such as delivery locations, delivery timeframes, weekend delivery capabilities, case quantity handling, and potential product limitations.
The solicitation involves the U.S. Army and U.S. Air Force, with provisions for on-ramp and off-ramp procedures to manage the BPA. Offerors must have an active SAM.gov registration with no exclusions and a favorable "Determination of Responsibility" to be considered. The government reserves the right to add or remove BPA holders based on performance, including factors like proposing on order requests, order awards, and meeting Statement of Work requirements. Questions about the solicitation are due by December 29th, 2025, and must be submitted via email to the specified government contacts.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| QA.pdf | ||
| Statement of Work (Supply and Equipment).pdf | ||
| Appendix 33-1 NG Agency Protest Procedures.pdf | ||
| Price Sheet.pdf | ||
| Provisions and Clauses.pdf |
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Text version
52.212-1 INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMITTAL, ADDENDUM
1. Criteria for Award
The award criteria will be based on the “Lowest Price Technically Acceptable”. RFP’s will be rated either
“Acceptable” or “Unacceptable” in accordance with (IAW) the Technical Evaluation Criteria.
2. Proposal Documentation
The following must be included in the Offeror’s proposal when submitted by the close date and time:
a) Acknowledgement of ALL Amendments to the Request For Proposal (RFP), if applicable.
b) Technical Proposal response IAW the Technical Evaluation Criteria (see paragraph 5).
c) Price Proposal IAW the Statement of Work (SOW) and along with the list of location and bulk food items. PRICE
PROPOSAL SHALL BE SEPARATE FROM THE TECHNICAL PROPOSAL.
3. Received Proposal Review
a) If the Offeror’s proposal is received by or before the due date and time, the proposal will be considered “Responsive”.
b) If the Offeror’s proposal is received late, past the due date and time, the proposal will be considered “Non-Responsive”.
4. Responsive Proposals
The Offerors’ company will be checked in the SAM.gov database.
a) Offeror’s SAM registration with an “Active” status, no “Exclusion”, and has a favorable
“Determination of Responsibility” will be considered for a “Technical Evaluation”.
b) If the Offeror’s registration shows “Inactive” or “Pending”, has “Exclusions”, or has an unfavorable “Determination of Responsibility” the proposal will not be considered for a technical evaluation nor award.
5. TECHNICAL ACCEPTABILITY REQUIREMENTS
a) The technical proposal(s) shall be titled, “W912L6-26-R-A004 Technical Proposal”, Offeror’s Company Name, address, phone number, POC for the submitted proposal and the company’s CAGE.
b) The Offeror’s proposal shall contain the following:
• List the locations the proposing to deliver to.
• Provide a statement, orders will be delivered within 48 hours after receiving an order.
• Provide a statement, deliveries on the weekends will be made.
• If a shortage issue arises, how will the issue be resolved.
• Will rounding up to a case quantity for perishable items be possible.
• Are splitting/breaking cases an option for non-perishable products.
• Provide information on any items in the Statement of Work the Offeror is incapable or not willing to perform.
c) A proposal packet that does not contain the information in Paragraph 2b above will result in an unfavorable proposal evaluation
6. On/Off Ramp Procedures
a) The Government will review BPA performance and requirements on a regular basis (at least yearly) and determine the necessity of on ramping. The Government reserves the right to announce and issue a new solicitation for the purposes of: (i) adding additional Contractors to expeditiously meet the requirement as the need for increased assessments materialize; and (ii) increase the small business pool of Contractors; and (iii) increase competition. The
Government may implement on-ramp procedures at any time by reopening the competition and utilizing the same basis of award established in the initial solicitation. Any resulting BPA(s) awarded will include the same terms and conditions as the current basic contract. Implementing this procedure will not affect the overall period of performance for the basic agreement.
b) The Government reserves the right to implement off-ramp procedures, which would result in the removal of BPA holders. The criteria for off ramping may include, but not limited to, BPA holders not proposing on order request(s), not having at least one order award, and/or unsatisfactorily meeting the SOW requirements. If implemented, off-ramp procedures will remove BPA holders by not exercising the next available ordering period or canceling the BPA.
7. Questions and Proposals Due
a) Questions shall be submitted via email no later than December 29th, 2025, by or before 08:00 a.m. CST to
MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil.
b) Proposals shall be submitted via email no later than January 15th, 2026, at 08:00 a.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil. It is the Offeror’s responsibility to ensure all questions and proposal documents are received prior to the close date and time. No phone calls.
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