516-26-117 Specifications 00 01 10.pdf

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-2020

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 06-2026 01 32 16.15 Project Schedules 12-2025 01 33 23 Shop Drawings, Product Data, and Samples 03-2026 01 35 26 Safety Requirements 05-2024 01 45 00 Quality Control 02-2021 01 57 19 Temporary Environmental Controls 01-2021 01 74 19 Construction Waste Management 04-2022

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-2017

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-2021

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-2018

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 10 Common Work Results for Boiler Plant and Steam

Generation 06-2024

DIVISION 31 – EARTHWORK

31 20 00 Earthwork 08-2023 31 23 19 Dewatering 10-2012

DIVISION 33 – UTILITIES

33 63 00 Steam Energy Distribution 02-2024

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

APPENDIX A (LP3.02) RETAINING WALL DETAILS

APPENDIX B HIGH PRESS. STEAM & PUMPED CONDENSATE DTLSDETAILS

(SHEETS 7828 (1-2, 6-8)- PIPING SITE PLAN

ROVANCO PIPING SYSTEMS INSTALLATION INSTRUCTIONS PGS 1-16)

APPENDIX C INPATIENT & OUTPATIENT IMPROVEMENTS AS BUILTS

(SHEETS G001- COVER SHEET,

CU100- UTILITY PLAN,

CP100- UTILITY PROFILE,

S100, S101,- STRUCTURAL DETAILS,

MP001- PLUMBING SYMBOLS & ABBREVIATIONS

MP101- INTERSTITIAL PLAN

MS100- SITE PLAN

MS401- ENLARGED PLANS & SECTIONS)

- - - END - - -

516-26-117 Repair Steam Piping in Manhole Bay Pines VAHCS

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 516-26-117, Repair Steam Piping in Manhole Near Building 1 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

1.3 STATEMENT OF BID ITEM(S)

A. GENERAL CONSTRUCTION: Provide all labor, tools, material, equipment, supervision, and incidentals as required to make necessary repairs to steam and high-pressure condensate lines in the manhole between buildings 1 and 111. Prior to construction commencing, provide temporary electric heating hot water source to supply buildings 71 and 101 as well as temporary electric domestic water heating source (to include necessary generators to support electrical loads.) This period of performance for completion of this work is 8 months after award of this contract.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

Applicable drawings and contract documents may be obtained from the website where the solicitation is posted.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

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2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

3. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

4. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

5. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

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6. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall

01 00 00 -4 repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Provide unobstructed access to Medical Center areas required to remain in operation.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

I. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m

(seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum

375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

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J. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain affected buildings temperatures between 65 degrees F and 75 degrees F, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR through outage request process. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification

Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28

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05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY

for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 21 calendar days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption and include the work plan.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

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M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in

01 00 00 -8 opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

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1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

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B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

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C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full-size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

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1.13 TEMPORARY TOILETS

1. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.14 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc

(four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

01 00 00 -13

Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.15 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR. All wood members shall be of framing lumber. Cover sign frame with 0.7 mm

(24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

B. Paint all surfaces of sign and posts two coats of white gloss paint. Border and letters shall be of black gloss paint, except project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the COR.

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1.16 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

1.17 HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

1.1 DESCRIPTION

A. The Contractor will develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the entire contract requirements and shall keep the schedule up-to-date in accordance with the specification requirements of this section. Contractor shall utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers) and verification of every Periodic

Progress Schedule Updates and Progress Payment Submission of the work under this contract.

1.3 SUBMITTALS

A. Initial Schedule:

1. Submit an initial schedule within 10 calendar days after Notice to

Proceed (NTP).

a. Include full schedule details for the first 60 calendar days of work starting on the NTP date and show the schedule ending on or before the Contract Completion Date (CCD).

b. Provide a summary bar chart schedule (acceptable formats include, but are not limited to, Microsoft Excel, Microsoft Project, Oracle Primavera P6, and Gantt Chart).

c. Show the proposed sequence, durations, early and late start dates for major work activities.

d. Show the proposed calendar dates for starting and finishing initial contract activities including, but not limited to, set up of construction site, site layouts, travel routes, waste, and staffing areas.

2. Conduct a schedule review meeting with the Government within 15 calendar days after NTP. At this meeting, plan to discuss the proposed schedule for the entire project, including both the detailed first 60-day period covered by the initial schedule as well as the following summary schedule. If deviations to the staging, phasing, or sequencing required by the contract documents are proposed, be prepared to discuss these deviations.

3. The Government will respond by approving the initial schedule, rejecting the schedule and identifying the reason for rejection, or

01 32 16.15 - 2 by asking the contractor for additional information clarifying the proposed schedule activities and timelines.

4. The Government will use the approved initial schedule to monitor progress until the baseline schedule is approved.

5. The Government may withhold progress payments until the initial schedule is approved.

B. Schedule of Costs.

1. No more than 30 calendar days after receipt of the Notice to

Proceed, prepare and submit a schedule of costs to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The approved Schedule of Costs will serve as a tool in addition to the required monthly schedule update to determine progress payments to the Contractor for work completed.

3. The costs shown on the Schedule of Costs must represent true costs and the work activities/events match the project schedule work activities/events. The VA Contracting Officers Representative (VA

COR) may require the Contractor to submit its original estimate sheets or other supporting documentation to substantiate the detailed makeup of the cost schedule.

4. The total costs of all work activities/events listed on the Schedule of Costs must equal the total contract price. The breakdown must include all line items specified in the contract and work activities shown on the schedule.

5. The Contractor is responsible for regularly updating the Schedule of

Costs to reflect any approved changes to the contract scope or cost structure. Updates must be submitted for approval to the Contracting

Officer to ensure continued accuracy and compliance with contract requirements.

6. Failure to submit or maintain an accurate and approved Schedule of

Costs may result in delayed progress payments and potential penalties as outlined in the contract agreement.

7. All documentation related to the Schedule of Costs, including original estimate sheets and cost substantiation documents, must be maintained and made available for review upon request by the

Contracting Officer or VA COR.

C. Baseline Schedule.

01 32 16.15 - 3

1. No more than 10 calendar days after approval of the initial schedule, prepare and submit a baseline schedule to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The Government will respond by accepting the baseline schedule, rejecting the schedule and identifying the reason for rejection, or by asking for more information.

3. Address the reasons for rejection or provide the information requested and resubmit the revised baseline schedule no more than 10 calendar days after the Government’s response.

4. The Government may withhold progress payments until the baseline schedule is approved.

5. No stored material work activities will be shown or approved be on the baseline schedule.

6. The Baseline Schedule Critical Path of the project shall be limited to:

a. No more than 20% of the work activities shall be on the critical and near-critical path(s). Critical path is defined as activities with zero (0) day total float. Near-Critical path(s) is defined as activities with one (1) to twenty (20) days of total float.

b. Multiple Critical paths will not be allowed.

7. The Baseline Schedule shall contain sufficient detail such that no more than 5% of work activities have durations exceeding 20 work days, in accordance with DCMA 14-point Schedule Assessment

Guidelines.

D. Monthly Schedule Update.

1. Prepare and submit a monthly schedule update to the Government that depicts the status of the project as of the end of the month, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The update must reflect a new data date, work performed up to, but not including, the new data date, and the plan for completing the project.

3. Submit the schedule update by the first Monday of the following month.

4. The Government may withhold progress payments until the monthly schedule update is approved.

01 32 16.15 - 4

5. Each monthly schedule update must be submitted with the associated schedule log.

E. Revised Schedule.

1. The Government has the right to request a revised schedule.

2. Circumstances leading to such a request include, but are not limited to:

a. A projected or forecasted delay to scheduled interim or project completion dates.

b. A significant difference between the actual sequence or duration of work and that depicted in the schedule.

3. Prepare and submit the revised schedule no more than 10 calendar days after the Government’s request in accordance with the technical and schedule submittal requirements listed in this specification.

4. The Government will respond by accepting the revised schedule, rejecting the schedule and identifying the reasons for rejection, or by requesting more information. Address the reasons for rejection or submit the information requested no more than 10 calendar days after the Government’s request.

5. The Government may withhold progress payments until the revised schedule is approved.

F. Final Schedule.

1. Within 30 calendar days of final acceptance of the project, submit a final schedule with actual start and finish dates for each activity.

2. Include with the submission a certification signed by a principal of the firm stating: “To the best of my knowledge, the enclosed final schedule reflects the actual start and finish dates of the activities contained herein.”

G. The Government’s approval of any schedule, whether initial, baseline, update, or revised, does not modify the contract or constitute endorsement or validation by the Government of the Contractor's logic, activity durations, or assumptions in creating the schedule. By approving the schedule, the Government does not guarantee that the project can be performed or completed as scheduled. If the Contractor or the Government discover errors after the schedule has been approved, correct the error(s) in the next schedule submission.

1.4 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost-loaded work

01 32 16.15 - 5 activities/events (including alternates) shall equal the total contract price. Distribute overhead, profit, and general conditions proportionally across all work activities/events along the project's length (critical path). The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish and late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 and VAAR 852.232 –

Article 70 Without NAS-CPM (PAYMENTS UNDER FIXED PRICE CONSTRUCTION).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all Bid

Items. The sum of each Bid Item work shall equal the value of the bid item in the Contractors' bid.

1.5 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

01 32 16.15 - 6

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the VA COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will follow review requirements as specified in Section 01 33 23 SHOP DRAWINGS, PRODUCT

DATA, AND SAMPLES.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

C. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

D. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have

01 32 16.15 - 7 been approved by the VA COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the VA COR’s approval of the Project Schedule.

1.6 TECHNICAL REQUIREMENTS

A. Software Compatibility Requirements.

1. The Government uses Microsoft Project Professional to schedule and monitor its construction projects.

2. Prepare and maintain the schedule using Microsoft Project

Professional (Version 2021 or Higher)

B. Schedule Requirements.

1. Calculate the schedule using the Retained Logic scheduling option unless written authorization is obtained from the Government to use the Progress Override scheduling option.

2. At least 90% of all schedule activities shall be assigned to Finish-to-Start (FS) relationships.

3. Do not use the following types of logic relationships:

a. Negative lags

b. Lead and lag time activities

c. Start-to-finish or finish-to-finish relationships

Open ends. Only the first activity will have no predecessor, and only the last activity will have no successor.

d. Constraints (a limited number of constraints may be used only with the Government’s written authorization).

e. Manually modified dates (manually modify dates may be used only with the Government’s written authorization).

4. For any logic relationships that do not meet the criteria above in

1.6.B.2, the contractor must provide justification for the noncompliance to obtain the Government’s authorization to proceed.

If the Government does not provide written authorization, the contractor must resubmit the schedule submission.

5. Include the following work activities, as applicable:

a. Work to be performed by the contractor, subcontractors, and suppliers.

b. Work to be performed by the Government, other contractors, and third parties such as permitting authorities or other entities required for completion of the project.

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c. The project start date, scheduled completion date, and other contractually mandated milestones, start and finish dates for phases, and site access or availability dates.

d. Submittals and Government review and approval of submittals

(Reference specification section 01 33 23 for submission requirements).

e. Fabrication, delivery, installation, testing, and similar activities for materials, equipment, and related items.

f. Sampling and testing periods.

g. Settlement or surcharge periods.

h. Cure periods.

i. Utility notifications, shutdowns, relocations, and similar activities.

j. Installation, erection and removal, and similar activities related to temporary systems or structures such as temporary electrical systems or shoring.

k. Punch list, substantial completion, final cleanup, and similar activities.

l. Required acceptance testing, inspections, or similar activities.

m. Durations for receipt of permits or acquisition of rights of way.

6. Define the following attributes for each activity in the schedule:

a. A unique alphanumeric Activity ID.

b. A unique descriptive name, using such clear, concise attributes as work type, location so each activity is easily understood.

Avoid name abbreviations or overly long activity names to ensure each activity can be objectively measured and clearly understood by all stakeholders.

c. A duration stated in workdays of no more than 20 workdays unless a longer duration is requested by the contractor and approved by the Government.

d. Uses codes for responsibility, phasing, and staging.

C. Preparing Schedule on using Microsoft Project Professional, submit the following items:

1. A transmittal letter

2. A narrative report

3. A Microsoft Project Professional .mpp electronic file of the schedule.

a. The critical path in bar chart format (Longest Path sort)

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b. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

c. An activity network diagram plotted in color, on E-size paper, with each sheet of the plot including a title, match data for diagram correlation, a page number, and a legend. The activity network diagram should only be submitted with schedules with revised relationships or activity durations.

d. A project S-Curve in both graphical and tabular format, displaying both schedule and cost data.

e. A Predecessor/Successor report with the following items for each activity:

1) WBS and Task Name

2) Baseline duration

3) Remaining duration

4) Predecessors and Successors

5) Early start date

6) Early finish date

7) Late start date

8) Late finish date

9) Total slack

10) Constraints

f. A Lag report displaying all lags within the project schedule.

D. Narrative Reports for the Initial and Baseline Schedule. For each submission of the initial and baseline schedule provide a narrative report that includes the following information:

1. Explanation of the overall plan to complete the project, including where the work will begin and how the work and crews will flow through the project

2. Use and application of the workdays per week, number of shifts per day, number of hours per shift, holidays observed, and how the schedule accommodates adverse weather days for each month of activity

3. If the project is a multi-year project, then identify the work to be completed in each construction season

01 32 16.15 - 10

4. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date.

5. An explanation stating why any of the contract milestone dates are forecast to occur late.

6. A description of problems or issues anticipated

7. A description of anticipated delays, including:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of zero, then describe all the work paths with total float values of 20 or less.

h. A statement identifying constraints and an explanation of the reason for and purpose of each constraint.

i. A statement describing the status of required permits.

j. The statement describing the reason for the use of each lag.

E. Narrative Reports for the Monthly Schedule Update and Revised Schedule.

For each submission of the monthly schedule update and revised schedule provide a narrative report that includes the following information:

1. A description of the status of the scheduled completion date (and any contract milestone date(s)) since the last schedule submitted

2. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date. An explanation stating why any of the contract milestone dates are forecasted to occur late

3. A description of the work performed since the last schedule update

4. A description of unusual labor, shift, equipment, or material conditions or restrictions encountered or anticipated

5. A description of the problems encountered or anticipated since the last schedule submission

01 32 16.15 - 11

6. A statement that identifies and describes any current and anticipated delays. A discussion of delays in the narrative report does not constitute notice and does not replace the need for the contractor to provide notice as required by the contract. Include the following:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of changes in the critical path and schedule completion date (for the project or its milestones) from the last schedule submission

h. Descriptions of the status of work paths that have total float values within 20 workdays of the critical path identified in the previous schedule submission

i. Descriptions of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of negative 25, then show all the near-critical paths with total float values of negative 5 or less.

j. A statement or Schedule Comparison Report that identifies the changes made between the previous schedule submission and the current proposed schedule, including, but not limited to:

1) Data date

2) Completion date

3) Activity code assignments

4) Scheduling options

5) Activity descriptions

6) Added activities

7) Deleted activities

8) Added activity relationships

9) Deleted activity relationships

10) Activity original durations

01 32 16.15 - 12

11) Activity remaining durations

12) Activity actual start and finishes

13) Percent complete

14) Constraints

15) Activity resources

16) Activity costs

17) Activity coding

k. A statement providing the status of pending items, including, but not limited to:

1) Permits

2) Change orders

3) Time extension requests

4) Noncompliance or similar notices are indicating deficiencies in the contractor’s performance.

7. Prior to Baseline Schedule Acceptance.

a. At the time of the Pre-Construction Conference, prior to the issuance of the project Notice to Proceed, the Contractor and the

Contractor’s Scheduling Consultant, will arrange a separate meeting with the Contracting Officer and/or the VA COR to discuss the requirements of this specification in detail. The Contractor and the Contractor’s scheduling consultant, will acknowledge, in writing, their understanding and compliance with the requirement of this specification.

b. With exception of bonds, insurance, and limited mobilization cost associated with preparatory work such as site trailers, staging areas, haul roads etc., the approval of the baseline NAS schedule is a condition precedent to:

1) Processing of contractor’s pay request(s) for any construction activities/items of work.

2) Review of any schedule updates.

c. Government review comments on the contractor’s schedule will not relieve the contractor from compliance with requirements of this specification section and the remaining contract documents.

1.8 QUALITY ASSURANCE

A. Quality assurance of the schedule must conform to the following standards

1. DCMA 14-point Schedule Assessment Guidelines

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1. GAO’s Schedule assessment guide - Best Practices for Project

Schedules Appendix II.

1.9 PAYMENT TO THE CONTRACTOR

A. Monthly, the contractor shall submit an application and certificate for payment using the AIA application and certificate for payment documents

G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND

PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS) and VAAR 852.232 – Article 70 Without NAS-CPM for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule.

Monthly payment requests…