514 60 01 Trailer Mounted Light Tower May 2020~1.docx

Specification No. 514-60-01

Specification No. 514-60-01 Specifications and Questionnaire for a Trailer Mounted, Diesel Powered, LED Light Tower State of Illinois Department of Transportation Bureau of Business Services Specifications & Questionnaire for a Trailer Mounted, Diesel Powered, LED Light Tower

May 2020 This specification and questionnaire covers a trailer mounted, diesel powered, LED Light Tower to be used by the Department of Transportation Division of Highways Operations forces. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with his bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished. If this information is not furnished, the bid may not be considered.

Bidders quoting on specified equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements listed above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

All units shall include the following standard or optional accessories and equipment:

The complete unit shall consist of LED light heads, mast, generator coupled to a diesel engine, operator controls, and safety shut down device. It shall be arranged to provide a compact assembly on a rigid frame, mounted on a single axle with two (2) wheels, designed to be towed behind trucks.

Engine:

The Light Tower shall be powered by a current production liquid cooled diesel engine meeting the following:

· Current emissions standards compliant

· Dry style air cleaner

· Fuel filter water separator

· 12 volt electrical system

· Alternator/regulator

· Maintenance free battery

· Cold weather package

· Oil filtration system

Component provided:

Fuel System:

The unit shall have approximately 100 gallons of fuel tank capacity. The fuel cap or tank shall be clearly marked “Diesel Fuel Only”. Tank construction shall be Polyethylene.

Cooling System:

Manufacturer’s standard cooling system with extended life antifreeze rated to -30F.

Complies: Yes |_| No |_| Generator:

The generator shall provide the following:

· Minimum 6kW output @60Hz

· Brushless system

· 120/240 VAC

· Automatic Voltage Regulation

System Controls:

The following system controls shall be provided either with LCD/LED screens/touch pad controlled by the operator or as a programmed automation:

· One touch manual starting

· Low fuel warning

· Individual light fixture control

· 7-day timer

· Mast deployment

· Engine alarms/shutdown protection

· Service reminders Complies: Yes |_| No |_|

Lighting Fixtures:

A minimum of four (4) LED fixtures providing the following:

· Minimum 172,000 total Lumens

· 19,000 sq.ft. of coverage

· Weather resistant housings

· Fixtured mounted LED drivers (IP65)

Electrical System:

The system shall provide the following individual convenience outlets:

· 120 VAC 20 amp GFCI duplex outlets

· 240 VAC 30 amp Twistlock outlets Complies: Yes |_| No |_| Mast:

The mast and all mounted equipment shall be capable and tested to withstand 65 MPH winds with all outriggers deployed in normal operating mode. The unit shall meet current CSA certification standards for Luminaries.

The mast shall provide at minimum the following features:

· Switch activated deployment

· Vertical mast height of 23 feet

· 359° rotation with mast deployed Complies: Yes |_| No |_|

Body/Enclosure:

The body enclosure shall be constructed from Galvanneal sheet metal, aluminum or equal (plastic enclosures will not be considered equal). The upper canopy/door side(s) shall be hinged to allow access to internal components. Hardware shall be corrosion resistant when paint or powder coat are not utilized.

Complies: Yes |_| No |_|

Chassis:

The chassis/trailer shall be designed to support the full weight of unit at highway speeds.

Complies: Yes |_| No |_| The running gear shall consist of a torsion or leaf spring suspension type axle with automotive style wheel assemblies.

Complies: Yes |_| No |_| The axle shall have grease zerks at each hub for wheel bearing maintenance.

Complies: Yes |_| No |_| A 3" pintle ring style hitch with a 6,000 Lb. capacity shall be provided.

Complies: |_| Yes |_| No A tongue jack rated for proper gross vehicle weight (G.V.W.) of unit shall be included. A “sand pad” foot shall be provided if available.

Complies: Yes |_| No |_| Tires and wheels: Shall be new, first run quality automotive style wheel and tires rated for G.V.W. of unit and able to operate at highway speeds, but capable of "OFF ROAD" use. Full coverage fenders are required.

Complies: Yes |_| No |_|

Four (4) outrigger or leveling jacks shall be provided. They shall be located at each corner of the chassis. Each jack shall be secured with chain attached pins or spring-loaded locking pin and capable of swiveling into a horizontal position for travel.

Complies: |_| Yes |_| No Lighting:

The unit shall be equipped with lighting for towing meeting all DOT regulations. The lights shall function as running, turn, and brake when plugged into tow vehicle. A 7-way SAE approved plug shall be installed on trailer lead.

Complies: Yes |_| No |_| Note: If available the trailer shall be furnished with LED lighting for towing.

Paint/Finish:

All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_| Optional Equipment and Accessories:

The following optional equipment shall only be quoted when specifically called for in the “Bid”.

All optional equipment and accessories shall include any brackets, hardware, or hoses for proper operation. These options must all meet the approval of the manufacturer and be fully warranted by the manufacturer and provider/installer.

Option #1 Skid mounting: |_| This option requires the unit to be skid mounted in lieu of trailer running gear. The skid shall be able to support the unit and allow a material handling forklift to place unit on truck platform bed.

Complies: Yes |_| No |_| General:

Three copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: Yes |_| No |_| One copy of the Service Manual for each machine shall be provided upon delivery.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Training:

A qualified factory representative and/or dealer personnel shall provide instruction and training covering operation and maintenance of the machine at the time of delivery for a minimum of two (2) IDOT representatives. Training not meeting this requirement will be cause for a “Complaint to Vendor”.

Complies: Yes |_| No |_| A training video or PowerPoint presentation covering the operation of this equipment shall be provided with the training if available.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_|

Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Delivery:

This unit is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_|

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Picture is for visual reference only. Bid per specification.

image1.png