51184JD1022.pdf

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STATE OF MONTANA

JOB DESCRIPTION

Montana state government is an equal opportunity employer. The State shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.

Job Title: Facility Administrator Position Number: 51184

Location: Boulder, Montana Department: DPHHS

Division and Bureau: Intensive Behavior Center

Job Overview: This position provides Administrative Support for the developmental disabilities continuum of care provided by the Intensive Behavior Center (IBC). Under the broad supervision of the

Healthcare Facilities Division, the position plans, directs, and coordinates operations for the program. The position reports to the Chief Healthcare Facilities Officer and is responsible for directly supervising approximately 10 employees and indirectly supervising 60-70 staff and additional on-call staff and contractors.

Intensive Behavior Center (IBC)—the IBC is a 12-bed intensive behavior center for individuals with a developmental disability who are in need of intensive treatment because of continuous or repeated behaviors that pose an imminent risk of serious harm to self or others. IBC provides an environment for stabilizing and building healthy, effective, and fulfilling lives and prepares clients for discharge to appropriate community services. The facility is a critical component in the continuum of care for individuals with developmental disabilities.

The facility is licensed under state regulations as an Intermediate Care Facility for Individuals with

Developmental Disabilities (ICF/DD).

Major Duties or Responsibilities:

A. Program Administration 50%

• Ensures the programs achieve and maintain compliance with state and federal laws, regulations, operational policies, procedures, licensure, certification, and accreditation standards.

• Establishes goals, objectives and priorities for the programs and guides implementation.

• Establishes and maintains communication with all staff, stakeholders, clients, management;

promotes cooperation, consensus, and exchange of information.

• Manages the programs’ employee and labor relations and serves as an active participant with collective bargaining agreements.

• Represents the programs to state and local officials, media venues, federal and state monitors, community representatives, interest groups, and members of the public to develop positive public relations.

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• Monitors programs’ expenditures within the budget appropriation and monitors the facility’s changing operational demands, budgets, and allocates resources.

• Develops or approves procedures and standards; determines organizational structure, work operations and initiates adjustments to reflect changes in overall objectives as needed.

• Provides expert guidance and assistance to the Department on administrative proceedings related to programs and operations.

B. Planning and Development 30%

• Develops and integrates new programs and services in response to state and federal mandates and best practices.

• Coordinates with managers and division personnel to optimize budget efficiencies within the parameters of good patient care and licensure, certification, and accreditation standards.

• Provides direction and oversight for center budget development and planning processes by analyzing and evaluating proposed allocations, expenditures and compliance issues.

• Facilitates meetings with employees and other private and public agencies to identify needs, develop and evaluate model programs and implementation procedures.

• Develops and interprets policies, procedures and standards to achieve consistency, clarity, and adherence to requirements.

• Creates and implements emergency response plans for security breaches, natural disasters, and equipment or building failures to prevent or mitigate threats to clients, staff, and visitors.

• Develops and oversees quality assurance and quality control measures to maintain an ongoing and effective continuous improvement system.

• Develops and implements the programs improvement strategies; directs and oversees structure redesign, building construction and related projects.

C. Staff Management 15%

• Ensures staff participates with training and career development opportunities.

• Mentors, coaches, and supports staff development; conducts performance appraisals and implements annual performance goals.

• Conducts meetings and shares updates or procedural changes with staff.

• Ensures staff adheres to work unit policies and practices including state and department personnel policies.

• Identifies need for corrective action and works with human resources to coordinate due process as necessary.

• Recommends and justifies requests for additional personnel; interviews and hires new staff as necessary.

D. Other Duties as Assigned 5%

Physical and Environmental Demands: Typical office environment in a health care setting.

Incumbent must be able to respond to urgent situations and emergency conditions including evenings and weekends. Work days often exceed eight hours or require the incumbent to work outside of an 8 to 5 schedule.

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Knowledge, Skills and Abilities (Behaviors):

Required for the first day of work:

• Knowledge of theories, principles and practices of the behavioral sciences and their application to individuals with a developmental disability and complex needs who need intensive treatment within a residential setting.

• Knowledge of Federal and State regulations.

• Skills in public speaking.

• Skills in operating a personal computer and general office equipment as necessary to complete the essential functions.

• Ability to establish and maintain good relations with subordinates, clients, community professionals and the general public.

• Ability to communicate both verbally and in writing.

• Ability to direct and coordinate the financial and budget activities to fund operations and increase efficiency.

• Ability to manage multiple and competing high-profile, sensitive or controversial issues.

• Ability to motivate staff and provide effective leadership.

Supervision: The number of employees directly supervised is: approximately 10, and indirectly 60-

70 employees.

Minimum Qualifications (Education and Experience):

• Bachelor’s degree in Behavioral or Social Sciences, Business, Public or Hospital

Administration, or a health care related field of study.

• Four years of progressively responsible administrative experience. Preference will be given to those who have administrative experience working with individuals who have intellectual and other developmental disabilities.

• Two years of experience in administration in a health care facility, or community setting.

• Three years of supervisory experience managing professional staff.

• Montana Nursing Home Administrator License preferred (required within 6 months of hire).

• Other combinations of directly related education and experience maybe considered on a case-by-case basis.

Special Requirements:

List any other special required information for this position

FBI Fingerprint Check Union Code

Criminal Background Check

CAPS Background Check

Valid driver’s license

Other [describe]

Safety Responsibilities 1.Complies with the Department’s Safety Program as outlined in its Workplace Safety Policy;

2. Observes all safety rules and applies accident prevention principles while performing duties;

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3. Reports all workplace accidents or injuries to the supervisor or designee;

4. Maintains safe working conditions within area of supervision; and

5. Reports all workplace accidents and injuries to the Human Resource Office within 24 hours.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.

Signatures

My signature below indicates the statements in the job description are accurate and complete.

William Evo Chief Healthcare Facilities Officer 10/04/2022

Immediate Supervisor Title Date

Charles T. Brereton DPHHS Director 10/04/2022

Administrative Review Title Date

My signature below indicates that I have read this job description.

Employee Title Date

Human Resources Review

Job Code Title: Health Services Executive Job Code Number: A9B01E

My signature below indicates that Human Resources has reviewed this job description for completeness and has made the following determinations:

FLSA Exempt FLSA Non-Exempt

Telework Available Telework Not Available

Classification Complete Organizational Chart attached

Human Resources:

Sarah Green Senior HR Partner 04/08/2022

Signature Title Date