508-60-01 Traf signal solar trlr mnt Rev2019.docx

Specification No. 508-60-01

Specification No. 508-60-01

Specifications for a Solar-Powered, Trailer-Mounted Portable Traffic Signal System State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Solar Powered, Trailer-Mounted, Portable Traffic Signal System

August 2019

This specification and questionnaire covers a solar powered, trailer-mounted, portable traffic signal system for use in Department of Transportation highway maintenance operations. The Department of Transportation is specifying acceptable units by Make, Model, and Required Accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment must submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

3. Provide a list of 5 end users with telephone numbers and contact names that are presently using the product quoted.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

Traffic signal system:

This specification is intended to describe a solar powered, programmable, portable traffic system that will be used to display Manual on Uniform Traffic Control Devices (MUTCD) traffic signal controls. Two (2) units will be a complete set of traffic signals.

Complies: Yes |_| No |_| The portable signals will be used and must function during all forms of inclement weather to alert the traveling public.

Complies: Yes |_| No |_| The following accessories and options shall be included:

Signal Head:

Each unit shall include two (2) polycarbonate, aluminum, or high strength composite signal head assemblies and LED lights.

Complies: Yes |_| No |_| The signal heads shall be a minimum 12” diameter and ITE approved.

Complies: Yes |_| No |_| The signal heads shall be capable of rotating and locking in 10° increments up to 180°.

Complies: Yes |_| No |_| The outer signal head shall be permanently mounted and the inner signal head can be mounted on a mast to allow positioning over the roadway or at a lower position on the mast.

Complies: Yes |_| No |_| Mast:

The operating height of the upper signal shall be approximately 20’- 4”.

Complies: Yes |_| No |_| The operating height of the lower signal shall be approximately 10’- 0”.

Complies: Yes |_| No |_| The transport height shall be no higher than approximately 9’-0” Complies: Yes |_| No |_| The mast shall be an electro/hydraulic 12 volt DC system.

Complies: Yes |_| No |_| The unit shall include one (1) switch to raise and lower the mast and one (1) switch to retract and extend the signal arm.

Complies: Yes |_| No |_|

Control System:

The controller and any software shall be capable of the following:

· Wireless controller for setup and programming

· Control up to 16 traffic phases

· Clearing time calculator

· Ability to store preset traffic programs

· Flagger mode with remote control

· Progressive flow synchronization Complies: Yes |_| No |_| Control System Cabinet:

The control panel cabinet shall be weatherproof, rodent and insect resistant by design. Cabinet shall be lockable to prevent unauthorized use. Cabinet and controls shall be mounted to the frame to provide easy access and position operator away from traffic.

Complies: Yes |_| No |_| Detection:

The vehicle detection system shall be equipped with a microwave sensor.

Complies: Yes |_| No |_| Communication:

Each unit shall be capable of communicating with the other unit wirelessly to a distance of 1 mile.

Power Source:

The unit shall be powered using solar/battery. Each unit shall contain a minimum of 450 watts of solar panels with flexible positioning and a minimum 3,600 AMP hours of deep cycle heavy duty batteries wired in a 12volt DC configuration.

Complies: Yes |_| No |_| The batteries shall be in a lockable and weatherproof compartment.

Complies: Yes |_| No |_| The unit shall include a built in 110 volt charger with external plug for charging.

Complies: Yes |_| No |_| Trailer:

The trailer shall incorporate structural tube steel welded members.

Complies: Yes |_| No |_| The trailer shall be designed and equipped for highway operation speeds.

Complies: Yes |_| No |_| The trailer shall be equipped with lifting eyes for placement over guard rails or barriers.

Complies: Yes |_| No |_|

The axle, suspension, tires and wheels shall be rated for the GAW of the unit.

The axle shall be a drop style.

Complies: Yes |_| No |_| Metal fenders with non-skid tape capable of supporting the weight of a person shall be provided.

Complies: Yes |_| No |_| Four (4) outrigger or leveling jacks shall be provided. They shall be located at each corner of the trailer deck.

Complies: Yes |_| No |_| They shall all be screw style jacks with a minimum capacity capable of leveling and supporting the unit.

Complies: Yes |_| No |_| The unit shall comply with AASHTO wind load requirements.

The lighting shall be LED with a sealed and grommeted wiring harness.

Complies: Yes |_| No |_| The lighting and trailer markings shall conform to the requirements of the latest Illinois Vehicle Code edition.

Complies: Yes |_| No |_| A 3" pintle ring style hitch with a 6,000 Lb. capacity shall be provided.

Complies: Yes |_| No |_| All safety chains and hooks shall be rated according to the GVW of the loaded trailer.

Complies: Yes |_| No |_| If tandem tow option is available, it shall be included.

Complies: Yes |_| Not available |_| Finish:

All metal surfaces normally painted shall be prepped and painted or powder coated manufacturer’s standard color.

District Specific Optional Equipment and Features:

The following optional equipment shall only be quoted when specifically called for in the “Bid”.

· Galaxy Operating System

· Backing Plates

· Doppler Sensors

· GPS Monitoring

· Camera/Video detection system

Delivery:

Two (2) copies of all operators’ manuals, parts lists, electrical schematics, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| The vendor shall furnish the unit in first class operating condition with all maintenance completed and the unit ready for operation.

Complies: Yes |_| No |_| Training:

Instruction must be provided by qualified factory or dealer personnel covering operation and maintenance of the unit. This training shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: Yes |_| No |_| Warranties, Coverage and Duration:

Full coverage warranty on all components and installation for a minimum 12 months shall be provided.

Bidder shall attach copy of warranty with bid. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder render prompt parts and service within the State of Illinois.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| List locations for parts and service:

If No to any portion, explain:

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature