50012-664-27-1.pdf

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ADDENDUM #1

REPLACE CHILLER – LOMAX HALL

LOUISIANA TECH UNIVERSITY

RUSTON, LA 71270

BID NO. 50012-664-27

AFJMc PN 26-149

September 25, 2026

THE FOLLOWING MODIFICATIONS AND/OR CLARIFICATIONS SHALL BE MADE TO THE

DRAWINGS AND PROJECT MANUAL FOR THE CAPTIONED PROJECT:

G E N E R A L

1. Pre-bid meeting minutes: Refer to the attached mandatory pre-bid meeting minutes. These minutes shall be considered part of the contract documents.

2. Only the prime bidders in attendance at the entire Pre-bid meeting are eligible to submit bids for this project.

3. The Pre-Bid meeting sign-in sheet is enclosed in this addendum.

4. LA Tech calendars: Refer to Winter 2026-2027 and Spring 2027 calendars included in this addenda.

a. Quarter break - March 3-10, 2027 (no classes).

b. Easter Holiday March 26-29, 2027 (University closed).

c. Last day of Spring quarter classes May 22, 2027.

5. Completion time 180 days from “Notice to Proceed”.

6. Liquidated damages are $500/day.

M E C H A N I C A L

DRAWINGS

1. Sheet ME0.01:

A. Refer to “PUMP SCHEDULE”

1. In note 2; Seismic pump supports with vibration isolation pads may be used in lieu of pump base frame if recommended by the pump manufacturer.

2. Sheet ME1.01:

A. Refer to “MECHANICAL DEMOLITION NOTES:”

1. In note 11; Add the following sentences. “Remove existing insulation on existing main water line riser from floor penetration up to 10’-0” above floor. Remove insulation on first 36 inches of all existing branches connecting to this portion of the main. Remove existing heating water make up piping backflow preventer”.

B. Refer to “MECHANICAL RENOVATION NOTES:”

1. In note 6; Add the following sentence. “Re-insulate existing domestic water service line from penetration through floor, up to an elevation of 10’-0” above floor. Re-

CONSULTING ENGINEERS

09/25/26

- 2 -insulate all existing copper branch lines connecting to the portion of the existing main being re-insulated.”

3. Sheet ME2.01:

A. Refer to “CHILLED WATER PIPING DIAGRAM”

1. The pressure gage and water meter ahead of the backflow preventer shall be “lead free” and NSF approved for use with potable water.

2. Delete the word “Existing” at the chiller and change chiller designation to “CH-1”.

END ADDENDUM #1

Replace Chiller – Lomax Hall Louisiana Tech University

1201 Lomax Drive Ruston, LA 71270

Bid Number 50012-664-27 AFJMc PN 26-149

Mandatory Pre-Bid Meeting Minutes

1. At 10 am the meeting was closed and the sign-in sheet was collected. All attendees had signed in.

2. Bid time/date is 2:00 pm Wednesday October 7, 2026 as published in bid ad.

3. If using Fedex, UPS or other courier service to submit bids;

a. Allow at least one extra day for bid to be delivered.

b. Get tracking number for package and call Clint Williams (LA Tech Purchasing) to verify that he has received the package. Packages are commonly delivered to incorrect buildings on campus.

4. If hand delivering bid envelope. allow plenty of time to park and walk to purchasing office.

Parking lots are routinely full.

5. Late bids will not be accepted, regardless of the method used for delivery.

6. The work includes removal of a water-cooled chiller, pumps, cooling tower and associated electrical. The project also includes installation of a new air-cooled chiller, pumps, hydronic piping and all associated architectural, electrical and structural work.

7. The project has no alternates at this time.

8. Engineer’s Opinion of Probably Cost is $275,000.

9. Complete bidding documents must be obtained from the designer. The designer is the only method and service of distribution of the Bidding Documents and plans. Complete documents must be used in the preparation of the bid or bid will be rejected.

10. Print project name, project number, Bidder’s name, address and license number on the outside of the envelope. Envelope shall be noted with “Bid enclosed” on the outside. Use project name and project number as listed on the bid advertisement.

11. Sign all forms including the Uniform Public Bid Form, the Bid Security Form, the Signature

Authority Form.

12. Each bidder shall ascertain from the designer prior to submitting his bid that he has received all addenda issued, and he shall acknowledge their receipt on the bid form.

13. Louisiana Uniform Public Works Bid Form must be completely filled out, including the acknowledgment of all addenda. Bidder qualification form is not required in bid package.

14. Bidders shall provide a bid security of not less than 5% of the base bid and all additive alternates.

15. The “Bid Package” shall include the “Uniform Public Bid Form”, the “Bid Security Form”, the

“Signature Authority Form”. Nothing else is required in the “Bid Package” All other documentation required by the project plans or specifications will be provided to the owner within (10) ten days of the Bid Opening by the successful bidder.

16. Bids shall only be accepted by contractors who are licensed under Louisiana Contractors

Licensing Law for the major classification of Mechanical and attend the entire pre-bid meeting.

17. The owner reserves the right to reject any and all bids.

18. All bidders have 48 hours to withdraw bid.

19. Bidders or sub-bidders requiring clarification or interpretation of documents shall make written request of the Owner (Clint Williams) no later than 2:00 PM on September 30, 2026.

a. Interpretations, corrections or changes of the bid documents will be issued by addenda.

Addenda must be issued prior to 72 hours before the bid opening.

b. Interpretations, corrections or changes made in any other manner will be non-binding and shall not be relied on by the bidders.

c. If bid documents are ambiguous or have more than one interpretation the bidders shall price the most expensive interpretation.

20. Prior approvals deadline expired fourteen (14) working days prior to bid opening. September 17, 2026 at 2:00 PM. Refer to Article 4.3 Instructions to Bidders.

21. Discussion of long lead-time equipment. [Verify with approved manufacturers]

Chillers 9-17 weeks

Pumps 12-18 weeks

VFDs 3-4 weeks

22. Discussion of University calendar.

a. Quarter break - March 3-10, 2027 (no classes).

b. Easter break – March 26-29 (University closed).

c. Last day of Spring classes - May 22, 2027.

23. Contractor shall document all occurrences of equipment or material delays. Include date the equipment or material was ordered and reason for the delay. Provide backup documentation from manufacturer. Inform the owner and engineer within 72 hours of notification of the delay.

24. Contractor is responsible for reading, understanding and preparing a bid in accordance with the bid documents.

25. Contractor is responsible for visiting the site to familiarize himself with the local conditions;

including underground utilities where applicable under which the work is to be performed.

26. The Contractor who has been awarded the project based on the lowest bid amount shall be required to have the actual job foreman who will oversee the project attend the pre-construction meeting. Owner must approve of any change in job foreman during construction.

The superintendent shall be at the project site whenever work is being performed.

Refer to Article 3.9 of the General Conditions of the Contract.

27. Louisiana Tech will send a packet with required forms to the successful bidder approximately 2-3 weeks after bid.

28. Liquidated Damages in the amount of $500 per day for project not being substantially complete by the deadline. Project time is 180 days from “Notice to Proceed”.

29. Contractors shall review the “Use of Premises” in the Summary of Work Section. Highlights

a. Portable toilets are required.

b. Clean work site and dispose of packaging material, construction debris, etc. daily.

c. Existing plumbing fixtures and floor drains shall be protected from demolition and construction debris.

d. At project closeout all fixture drains shall be cleaned and restored to proper operation. In addition, clean all plumbing vents and roof drains receiving A/C condensate or other drains to proper operation.

e. Appropriate clothing; long pants, shirts with sleeves, closed toe shoes are required at all times. Clothing with graphics or wording that may be offensive, vulgar or inappropriate is not permitted.

f. Workers shall maintain professional behavior on campus, at all times. Fraternization with faculty and students is prohibited. Smoking, vaping, tobacco, drugs, firearms, gambling and alcohol are prohibited on campus.

g. Contractor shall keep vehicles locked and will be responsible for securing tools, equipment, building materials, etc. on site.

h. No asbestos containing materials have been identified on items that are to be disturbed. If

ACM are encountered or suspected contractors shall cease all work in the vicinity of the ACM and notify the owner and engineer. Owner may contract separately for removal or instruct the contractor to remove in compliance with specifications.

30. Owner will remove any items to be salvaged prior to contractor beginning demolition.

a. After owner salvages parts remove all remaining items from site in a legal manner.

b. No items are designated for salvage at this time.

31. Do not remove existing equipment until new items are on site.

32. Do not sell or give away any materials, equipment or scrap to anyone including University employees on site. Remove all demolished items from the site.

33. Building Access - Contractor will be given a key at no cost. The key must be returned at the conclusion of the project. The contractor will be responsible for locking doors each day.

34. Coordinate equipment storage with the owner at least 48 hours prior to delivery.

35. Coordinate air conditioning and electrical outages with the owner at least 48 hours in advance.

36. Coordinate crane location and any required closing of streets, driveways or parking areas with the owner in advance.

37. Payment for equipment and materials will only be made for items stored on site or in a licensed, bonded and insured warehouse facility.

38. Bidders and sub-bidders may visit site during normal hours however they shall check in at the LA

Tech Physical Plant Office.

39. General Contractor is responsible for all work being completed per the contract documents.

Coordinate scope of work with manufacturers and sub-contractors as required.

40. Additional Information:

a. Mailed or courier bids need to be delivered to the purchasing department only.

Louisiana Tech University

Office of Purchasing

208 Keeny Circle Room #408

Ruston, LA 71270

b. Project award date is late October 2026.

c. Contract and “Notice to Proceed” end of October/ early November.

d. Completion time 180 days from “Notice to Proceed”. Liquidated damages are $500 per day.

e. Addenda must be issued by 1:59 pm on October 2, 2026. If Addenda is issued at 2pm or later the bid date would have to be delayed.

41. Meeting was concluded at 10:28 AM.

42. An informal walk through the work area was conducted after the meeting.

43. Questions or requests for clarification are by 2PM September 30, 2026 to

Clint Williams

Assistant Director of Purchasing

Louisiana Tech University clintw@latech.edu

Racing FormLouisiana Tech University

[ARCHIVED CATALOG]

Winter Quarter 2026-2027

WINTER QUARTER 2027 (TERM 272)

approved November 1, 2024; revised June 19, 2026

No v

R 1st Payment Deadline for Winter Quarter, Registration Pauses @ 5:00 pm

S Registration Resumes @ 8:00 am

R THANKSGIVING HOLIDAY: UNIVERSITY CLOSED

F THANKSGIVING HOLIDAY: UNIVERSITY CLOSED

M 2nd Payment Deadline, Registration Pauses @ 5:00 pm

Dec 1 T WINTER QUARTER 2026-2027 BEGINS, Registration Resumes @ 8:00 am

1 T Placement Exams

2 W CLASSES BEGIN

2 W Late Registration and Drop/Add begins

4 F Last day for Drop/Add and “no-grade” drops; Late Registration ends @ 8:00 pm

M 9th class day, Census Date; Winter Quarter refunds begin

F Last day to register for Winter graduation @ 8:00 pm (F, Wk 3)

M CHRISTMAS HOLIDAY BEGINS: UNIVERSITY CLOSED

Jan 4 M CHRISTMAS HOLIDAYS ENDS. Classes resume @ 8:00 am

8 F Deadline for completing “I” grade work for Fall @ 8:00 pm (F, Wk 4)

F Deadline for faculty submission of “I” grade work from Fall @ 8:00 pm (F, Wk 5)

M MLK, Jr. BIRTHDAY OBSERVANCE: UNIVERSITY CLOSED

Feb 1 M Advising beings for currently enrolled students

5 F Last day to drop courses or resign with “W” grades @ 8:00 pm (“F” grades after this date) (F, Wk 8)

8 M Mardi Gras Holiday: University Closed

9 T Mardi Gras Holiday: University Closed

9/15/26, 1:00 PM Winter Quarter 2026-2027 - Louisiana Tech University https://catalog.latech.edu/content.php?catoid=13&navoid=940&print 1/2

W University Offices Reopen - No Classes

R Early Registration Begins for Spring and Summer Quarter 2027 (for students enrolled in Winter Quarter 2026-

2027)

R Eligible Military Members and Dependents - Early Registration @ 8:45 am

R Seniors ≥ 110 hours – Early Registration @ 9:00 am

R Honors Students, Grad Students, & Eligible Athletes – Early Registration @ 11:00 am

F Seniors ≥ 100 hours – Early Registration @ 9:00 am

F Seniors ≥ 90 hours – Early Registration @ 2:00 pm

M Juniors ≥ 80 hours – Early Registration @ 9:00 am

M Juniors ≥ 71 hours – Early Registration @ 2:00 pm

T Juniors ≥ 60 hours – Early Registration @ 9:00 am

W Sophomores ≥ 49 hours – Early Registration @ 9:00 am

W Sophomores ≥ 41 hours – Early Registration @ 2:00 pm

R Sophomores ≥ 30 hours – Early Registration @ 9:00 am

F Freshmen ≥ 13 hours – Early Registration @ 9:00 am

F Freshmen ≥ 9 hours – Early Registration @ 2:00 pm

M Freshmen ≥ 1 hour – Early Registration @ 9:00 am

Mar 1 M Degree candidate grades due by 3:30 pm

2 T LAST DAY OF CLASSES

3 W Early Web Registration Ends for Spring Quarter 2027

4 R All other grades due by 3:30 p.m.

5 F Grades “live” for Students

6 S Winter Commencement Exercises, Thomas Assembly Center @ 10 am

6 S WINTER QUARTER 2026-2027 ENDS

9/15/26, 1:00 PM Winter Quarter 2026-2027 - Louisiana Tech University https://catalog.latech.edu/content.php?catoid=13&navoid=940&print 2/2

Racing FormLouisiana Tech University

[ARCHIVED CATALOG]

Spring Quarter 2027

SPRING QUARTER 2027 (TERM 273)

approved November 1, 2024; revised June 19, 2026

Mar 2 T 1st Payment Deadline for Spring Quarter, Registration Pauses @ 5:00 pm

4 R Registration Resumes @ 8:00 am

8 M 2nd Payment Deadline, Registration Pauses @ 5:00 pm

9 T SPRING QUARTER 2027 BEGINS, Registration Resumes @ 8:00 am

9 T Placement Exams

10 W CLASSES BEGIN

10 W Late Registration and Drop/Add begins

12 F Last day for Drop/Add and “no-grade” drops; Late Registration ends @ 8:00 pm

22 M 9th class day, Census Date; Spring Quarter refunds begin

25 R Last day to register for Spring graduation @ 8:00 pm (F, Wk 3)

26 F EASTER HOLIDAY: UNIVERSITY CLOSED

29 M EASTER HOLIDAY ENDS. Classes resume @ 5:00 pm

Apr 2 F Deadline for completing “I” grade work from Winter @ 8:00 pm (F, Wk 4)

9 F Deadline for faculty submission of “I” grade work from Winter @ 8:00 pm (F, Wk5)

26 M Advising begins for currently enrolled students

30 F Last day to drop courses or resign with “W” grades @ 8:00 pm (“F” grades after this date) (F, Wk 8)

May 3 M Early Registration Begins for Fall Quarter 2027 (for students enrolled in Spring Quarter 2027)

3 M Eligible Military Members and Dependents - Early Registration @ 8:45 am

3 M Seniors ≥ 110 hours – Early Registration @ 9:00 am

3 M Honors Students, Grad Students, & Eligible Athletes – Early Registration @ 11:00 am

4 T Seniors ≥ 100 hours – Early Registration @ 9:00 am

4 T Seniors ≥ 90 hours – Early Registration @ 2:00 pm

5 W Juniors ≥ 80 hours – Early Registration @ 9:00 am

5 W Juniors ≥ 71 hours – Early Registration @ 2:00 pm

6 R Juniors ≥ 60 hours – Early Registration @ 9:00 am

7 F Sophomores ≥ 49 hours – Early Registration @ 9:00 am

7 F Sophomores ≥ 41 hours – Early Registration @ 2:00 pm

10 M Sophomores ≥ 30 hours – Early Registration @ 9:00 am

11 T Freshmen ≥ 13 hours – Early Registration @ 9:00 am

9/15/26, 1:19 PM Spring Quarter 2027 - Louisiana Tech University https://catalog.latech.edu/content.php?catoid=13&navoid=941&print 1/2

11 T Freshmen ≥ 9 hours – Early Registration @ 2:00 pm

12 W Freshmen ≥ 1 hour – Early Registration @ 9:00 am

19 W Degree candidate grades due by 3:30 pm

21 F LAST DAY OF CLASSES

22 S Spring Commencement Exercises, Thomas Assembly Center

22 S SPRING QUARTER 2027 ENDS

25 T All other grades due by 3:30 pm

26 W Grades “live” for Students

31 M MEMORIAL DAY HOLIDAY: UNIVERSITY CLOSED

9/15/26, 1:19 PM Spring Quarter 2027 - Louisiana Tech University https://catalog.latech.edu/content.php?catoid=13&navoid=941&print 2/2