50 SFS RFQ.pdf

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Purchasing Office:

Point(s) of Contact:

Apptricity Enterprise Asset and Inventory Management v7x System

FA255025Q0051

Wednesday 20 August 2025

Wednesday 3 September 2025, no later than 12:00PM MDT

50th Contracting Squadron Schriever SFB, Colorado 80912

Contract Specialist/ A1C David Anderson/ david.anderson.182@spaceforce.mil/ 719-567-7291

Contracting Officer/ MSgt Trenton Beavers/ trenton.beavers@spaceforce.mil / 719-567-3823

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ). The solicitation number is FA255025Q0051.

3. This RFQ does not obligate the Government to pay any costs incurred in the submission of any offer or in making necessary studies for the preparation thereof, nor does it obligate the Government to procure or contract for said products/services.

4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number (FAC) 2025-04, effective 11 June 2025.

5. This requirement is 100% small business set-aside.

6. The North American Industry Classification System (NAICS) code associated with this requirement is 513210 – Software Publishers . The Small Business Administration (SBA) Size Standard is $47,000,000. Product/Federal Service Code is 7A21 – IT and Telecom-Business Application Software (Perpetual License Software).

7. Assumptions/Exceptions: The offeror shall state any assumptions and exceptions to the requirements and terms and conditions contained in the RFQ in their quote. Please note that any exceptions to the Government's requirements may adversely affect the evaluation of the offeror's quote. There is no page limit for assumptions/exceptions.

8. The procuring CO has overall responsibility for administering the contract. The procuring CO shall perform all contract administration. The CO information is identified in the Point of Contact area above.

9. The Government intends to issue a firm fixed price contract to the responsible offeror whose lowest priced and technically acceptable quote that conforms to the solicitation. Only technically acceptable offers will be considered.

General Information mailto:david.anderson.182@spaceforce.mil/ mailto:trenton.beavers@spaceforce.mil

Instructions to Offerors

Evaluation Criteria

Description:

Brand name Apptricity Enterprise Asset and Inventory Management v7x system . Please see Attachment 1: Statement of Work and Attachment 2: CLIN Pricing Schedule for more detailed requirement information.

Delivery Schedule: 30 days ARO

FOB Point: F.O.B Destination

Place of Delivery/Performance: 50th Security Forces Squadron, 502 O’Malley Avenue SUITE 20, Schriever SFB CO 80912, Colorado Springs, CO

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday 3 September 2025, 12:00pm MT. In order to be considered for award, quotes shall be submitted to MSgt Beavers and A1C Anderson at the emails listed above.

2. Quotes must be valid for 30 days from the response deadline.

3. This is a Firm Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

4. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. A completed copy of provision FAR 52.213-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, in SAM will be used with this offer and shall include the NAICS for this requirement.

5. Vendor shall provide Commercial and Government Entity (CAGE) Code, company name, address and telephone number, remit to address, if different than mailing address, points of contact name and email address.

6. Vendor shall provide their price quote using Attachment 1 Statement of Work and Attachment 2: CLIN Pricing Schedule as well as provide a price for each line item and a total price of all line items. The price quote shall reflect the requirements including model/part number/description and serial numbers of the equipment, quantity, 12-month warranty, discount terms, expected delivery date/lead time of the equipment and confirmation from Apptricity that a vendor is allowed to resell their software shall be provided if a vendor is not an authorized distributor/reseller of Apptricity equipment.

7. Late quotes shall be processed in accordance with FAR 52.212-l(f) - Late submissions, modifications, revisions, and withdrawals of offers.

8. Statement of Financial Responsibility In order to receive the award, your company must be found to have both "adequate financial resources" and "necessary production, construction, and technical equipment and facilities" to perform the contract (and/or the ability to obtain them).

Based on an assessment of this requirement, the Government has assigned this solicitation a general level of risk indicated below, which lists examples of documents/information that you can provide to support a positive determination of responsibility.

[ ] Level One: Self-Attestation (e.g. a Statement on your proposal/quote asserting that your company has the financial and technical resources necessary to perform OR a separate letter stating the same) If any is necessary, a separate statement should be provided with your quote/proposal detailing your access to any technical equipment/facilities needed to perform on the contract.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Requirement Information

Attachments

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2(b)(3), the Government will utilize comparative evaluations and give preliminary consideration to all offers received in response to this solicitation. The Government will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability.

2. The Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision, whose price can be determined "fair and reasonable".

3. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation.

Therefore, vendors should provide their best available pricing and to the Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used to evaluate quotes:

1. Price

2. Technical Acceptability

3. Delivery Timeframe The evaluation method for this requirement will be Best Value prioritizing price.

4. Pricing: The Government will only evaluate prices submitted in accordance with Attachment 1 Statement of Work and Attachment 2: CLIN Pricing Schedule. During the evaluation process, the Contracting Officer will determine a Total Evaluated Price (TEP) for each responsive quote. The TEP is determined by adding the total amount for the physical assets and software and the total amount for the Apptricity system overall.

5. Technical Acceptability. The Government will review each quote to determine technical acceptability. Technical acceptability will be based on the understanding of the requirement, that the proposal covers all aspects of the requirement including model part number/description, quantity, 12- month warranty, discount terms, expected delivery date/lead time of the equipment and confirmation from Apptricity that they are allowed to resell if they are not an authorized distributor/ reseller.

6. If the Government determines that the price is fair and reasonable, as well the product meeting technical acceptability, than the delivery timeframe will be an evaluation factor.

7. A written notice of award electronically mailed or otherwise furnished to the successful vendor within the time for acceptance outlined in FAR 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1-Statement of Work Attachment 2: CLIN Pricing Schedule Attachment 3-FAR, DFARS, and DAFFARS Provisions and Clauses Attachment 4-J&A Apptricity Enterprise Asset and Inventory Management v7x system