5-Specs Bid 4051.pdf

SPECIFICATIONS FOR BID 4051

GLASS REPAIR SERVICE

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking bids for glass repair service.

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.

SECTION C – PROJECT SCOPE

PART 1 – DESCRIPTION OF WORK

1.1 SUMMARY

A. The following specifications represent the minimum product and service requirements for replacement of glass in campus buildings at Hudson Valley Community College.

B. Suppliers are to provide all necessary labor, equipment, material, and supervision to repair and/or replace broken glass and panels, repair and/or replace aluminum rail and style doors. ADA-compliant, low-energy automatic door operators at the College’s facilities.

C. Before performing any work, check in with the Physical Plant main office so contractor location on campus is known by staff.

D. The campus will remain accessible and functional during repair/replacement work. Any disruption of internal services/operations must be coordinated with the college’s personnel.

E. Service: Provide preventive maintenance and repair service, and emergency service including the following:

1. Manufacturer’s recommended preventive maintenance on window and door systems on an as-needed basis when requested by the College.

2. General repair calls.

3. Emergency repair/service.

1.2 QUALITY CONTROL

A. Safety Glass: Products complying with ANSI Z97.1. Subject to compliance with requirements, provide safety glass permanently marked with certification label of Safety Glazing Certification Council (SGCC) or other certification agency acceptable to authorities having jurisdiction.

B. Fire-Resistive Glazing Products for Window Assemblies: Products identical to those tested per ASTM E 163, labeled and listed by UL or another testing and inspecting agency acceptable to authorities having jurisdiction.

C. Where fire rated glass is required, provide wired glass listed and labeled by UL for ratings indicated.

F. All work shall meet requirements of the New York State Building code, UL, and NFPA.

G. All work shall be performed in accordance with all local City of Troy and Rensselaer County ordinances.

H. Requirements and workmanship for aluminum windows are those specified and recommended in AAMA 101 and applicable general recommendations published by

AAMA.

I. Requirements and workmanship for wood windows are those specified and recommended in NWWDA I.S. 2.

J. Handicap Door Operators meeting ANSI/BHMA A156.19 -.

K. All repair replacements must fit existing openings without performing structural alterations.

1.3 TIMELINESS

A. The successful bidder must be able to respond within four hours, 7 days a week in the case of emergencies. The successful bidder shall provide a contact person and phone number for 24 hour/7 day per week service.

1.4 PROJECT CONDITIONS

A. Environmental Conditions: Do not proceed with glazing when ambient and substrate temperature conditions are outside the limits permitted by glazing materials manufacturer or when glazing channel substrates are wet from rain, frost, condensation, or other causes.

PART 2 – PRODUCTS

A. Products shall meet local requirements and generally accepted practice for structural performance, air infiltration, water penetration, condensation resistance, operating force, and thermal transmittance.

B. Match existing glass color, reflectance. Submit sample to college for approval where required.

PART 3 – EXECUTION

3.1 EXAMINATION

A. Inspect window and opening prior to ordering and before beginning installation. Do not begin work until unsatisfactory conditions have been corrected.

3.2 INSTALLATION

A. Comply with manufacturer’s specifications and recommendations for installation of window units, hardware, operators, and other components of the work.

B. Set window units plumb, level, and true to line, without warp or rack of frames or sash.

Provide proper support and anchor securely in place.

C. Where applicable, fill all voids around window units with loose fiberglass insulation prior to installation.

3.3 ADJUSTING AND CLEANING (Glass)

A. Adjust operating sash and hardware to provide a tight fit at contact points and at weatherstripping for smooth operation and weathertight closure.

B. Inspect weep holes for proper operation; clear any blockages.

C. Lubricate hardware and other moving parts.

D. Clean interior and exterior surfaces promptly after installation. Take care to avoid damage to protective coatings and finishes. Remove excess glazing and sealants, dirt and other substances. Remove nonpermanent labels.

ADJUSTING AND CLEANING (Doors)

A. Adjust doors, hinges, and locksets for smooth operation without binding.

B. Clean doors promptly after installation in accordance with manufacturer’s instructions.

C. Do not use harsh cleaning materials or methods that would damage finish.

SECTION E- VENDOR QUALIFICATIONS

Vendor must have an office within (50) miles of the Hudson Valley Community College campus.

Vendor shall have been handling commercial and institutional accounts for at least three years immediately prior to the submission of this bid proposal.

Vendor must submit a list of at least three verifiable references from accounts for which work, comparable to that contained in these specifications, has been completed.

Work performed under this contract must comply with all applicable OSHA standards.

SECTION F- CONTRACTOR RESPONSIBILITIES

Vendor must receive purchase order prior to performing services.

Vendor must receive permission from the college to enter into any agreements with sub-contractors.

Schedule of Work Prior to the commencement of any work under this Agreement, the Contractor’s designated Project Manager shall provide Hudson Valley Community College (“HVCC”) Facilities Department with advance written notice of the proposed work schedule. On the initial day of mobilization, all Contractor personnel shall be required to check in with the HVCC Department of Campus Public Safety and shall provide an estimated duration of their presence on site.

Additionally, the Contractor shall furnish the contact information of both the onsite foreman and the Project Manager to the Campus Public Safety office.

Self-Performance of Work The Contractor agrees to self-perform all work described in this Agreement using its own employees. Subcontracting of any portion of the Work is strictly prohibited without the prior written consent of HVCC, which may be granted or denied at the sole discretion of the College.

Project Manager The Contractor shall assign a qualified and competent individual to serve as the Project Manager for the duration of the Agreement. This individual shall act as the primary point of contact and shall be responsible for the coordination and execution of the Work.

Final Cleaning Upon completion of the Work, and prior to demobilization, the Contractor shall remove all equipment, tools, excess materials, and debris from the site. The Contractor shall notify the designated HVCC Facilities representative to perform a final site inspection and approval.

Campus Operations and Access The College campus shall remain open and operational throughout the duration of the Work.

Any activity that may impact internal services, utilities, or college operations must be pre-approved and coordinated with HVCC personnel to minimize disruption.

Prevailing Wage Requirements As a public institution, HVCC requires that all Contractor personnel engaged in work on site be compensated in accordance with applicable New York State prevailing wage laws. The Contractor shall provide certified payroll documentation and applicable wage rate schedules upon request by the College.

Quotes and Invoicing Requirements All services performed under this Agreement shall be preceded by the submission of a written quote or invoice to the designated HVCC representative. Quotes and invoices must include the contract bid number, applicable and approved labor rates, detailed material costs, and any approved material mark-ups. Lump sum pricing for labor or materials will not be accepted.

Invoices shall be submitted only after services are completed and formally approved by HVCC.

Work Zone Traffic Control The Contractor shall implement appropriate safety measures to protect pedestrians, vehicles, and College property during performance of the Work. This includes, but is not limited to, the use of cones, barrels, barricade tape, or other suitable traffic control devices to delineate active work zones.

SECTION G - TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms

Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

SECTION H - TERM OF CONTRACT

This is a 1-year contract running from September 1st, 2026, to August 31st, 2027.

At the discretion of the college, the contract may be extended annually for an additional two years.

SECTION I-SCORING

This bid will be awarded to the lowest responsible bidder who meets all specifications.

All pricing should be submitted on the provided bid form.

Pricing should include hourly emergency response rates when applicable

SECTION J – SUBMISSION INFORMATION

HVCC prefers bid to be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:

Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com

Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180

SECTION K – CONTACTS

Issuing Office

Facilities Daniel Seaman d.seaman@hvcc.edu mailto:d.seaman@hvcc.edu