5-SOW IFB TK26021526 Window Cleaning.docx

DAVISTECH IFB TK26021526

ON DEMAND WINDOW CLEANING SERVICES

Section 1.0 Purpose The purpose of this IFB is to find a single vendor capable of providing on demand window cleaning services (mainly exterior windows) of College buildings located at its main campus in Kaysville. THE COLLEGE DOES NOT GUARANTEE TO SPEND ANY AMOUNT UNDER THE CONTRACT THAT MAY BE AWARDED BY THIS IFB. After reviewing the submitted bids, the College may choose not to proceed with the procurement.

2.0 General Requirements

Failure to meet any of the requirements in this section will be grounds for disqualification.

Mandatory Pre-Bid Walkthrough March 26th 2026 2:00PM MST Davis Technical College 550 E 300 S, Kaysville, UT 84037, Main Building Rotunda Located South end of building.

2.01 Must be able to fulfill all services as outlined in Attachment B Scope of Work. Agrees to all Terms and Conditions found in Attachment A: State of Utah Standard Terms and Conditions and Attachment C: DAVISTECH Payment Terms and Conditions.

2.02 Contractor must be able to provide all services of this agreement as Prime Contractor.

2.03 Must have at least three (3) years’ of experience providing requested services for similar size and scope of work preferably in higher education. Contractor is to provide examples of quality of work and experience with each manufacturer.

2.04 Contractor must provide at least three (3) references, complete with the organization name, contact person and telephone number for whom services have been provided similar to scope and size of work within the last five (5) years preferably in higher education.

2.05 Contractor staff that will be performing services must hold all required certifications required to perform work as required, for example factory training, to ensure quick resolution to any issue that may arise.

Section 3.0 Evaluation and Award

3.01 EVALUATION PROCESS OVERVIEW

All bids submitted in response to this IFB will be evaluated in a manner consistent with the Utah Procurement Code and all applicable rules and policies.

The evaluation process will consist of the following steps:

Bids will be reviewed to confirm that they conform to the requirement outlined in this IFB. Non-responsive proposals (those that do not conform to IFB requirements) will be eliminated from consideration. A bid may be rejected if it is conditional or incomplete in the judgment of the College.

3.03 RESPONSIBLE DETERMINATION

In determining whether a bidder is responsible, the College may evaluate various factors including (but not limited to) financial resources; experience; organization; technical qualifications; available resources; record of performance; integrity; judgment; provided references; ability to perform successfully under the terms and conditions of the contract; and adversarial relationship between the bidder and the College that is so serious and compelling that it may negatively impact the work performed under this IFB; or any other cause determined to be so serious and compelling as to affect the responsibility of the bidder.

3.04 TECHNICAL EVALUATION

Bids will be evaluated on the criteria listed in section 3.05 in addition to cost. The DAVISTECH reserves the right to request a demonstration of the solution to determine compliance with the specifications outlined herein.

3.05 TECHNICAL BID EVALUATION CRITERIA

Technical bids will be evaluated in accordance with the following criteria:

Contractor’s ability to demonstrate their capability to meet requirements of scope of work. Contractor to provide qualifications and years of experience of sales staff, technicians and support as part of the evaluation. Contractor to include any and all certifications or other formal training that demonstrates technician’s capacity.

3.06 COST EVALUATION

Bid Pricing will be evaluated for all bids that pass the technical evaluation. Bids will be ranked in order based on total five year cost of fixed annual preventive maintenance cost for both machines.

3.07 AWARD OF CONTRACT

Upon completion of the evaluation process, the College may award a contract to the bidder whose bid is determined to be the low-cost solution meeting specifications and evaluation criteria provided herein. The College may choose to award contracts to multiple bidders if it would be in the best interest of the College. Purchasing Services is the only department authorized to award a procurement contract. All pertinent College policies and State of Utah laws and regulations apply. Any contract resulting from this IFB will include, but not be limited to, State of Utah Standard Terms and Conditions, the College’s Purchase Order Contract Terms and Conditions and the applicable conditions outlined in this IFB.

ATTACHMENT B

SCOPE OF WORK

I. RESPONSIBILITIES OF CONTRACTOR

The responsibilities of Contractor include, but shall not be limited to, the following:

A. Contractor shall provide exterior window cleaning services on an on-call basis. Generally, the College requires services twice a year. Once during the spring and once in early fall. Contract will be given at least (5) business day advanced notice that services are needed. At the time of request, College shall instruct Contractor as to what type of cleaning service is needed for the work assignment. Work assignments shall include one of the following window cleaning service options.

Option 1 - Clean exterior side of the glass only (per building location see below).

Option 2 - Clean exterior and interior sides of the glass (per building location see below).

Option 3 - Clean single side (lite or pane) of glass 10 ft high or lower (location varies).

Option 4 - Clean single side (lite or pane) of glass 10 ft high or higher (location varies).

Work will be performed at the following building locations:

Simmons Entrepreneurship Building-

· Option 1,2 See Diagram A

Main Building-

· Option 1,2 See Diagram A

Barlow Building-

· Option 1,2 See Diagram A

Allied Health Building-

· Option 1,2 See Diagram A

Welding Building-

· Option 1,2 See Diagram A

B. Contractor shall furnish all labor and equipment including cranes or lifts, safety devices, cleaning equipment and materials required to perform window cleaning services at the specified buildings.

C. Contractor shall meet the highest standards in glass cleaning. All smudges, sponge runs, soap film, hard water deposits and other marks must be cleaned from glass surfaces prior to acceptance and payment by College.

D. Contractor's Personnel:

1. Contractor shall provide sufficient personnel to accomplish the required services as scheduled. All personnel shall be skilled in the various tasks assigned to them and shall at all times be in safe and suitable clothing that is clean and presentable.

2. Contractor shall train employees in safety techniques, rules and regulations, and shall follow all OSHA regulations. Contractor will reimburse College for any fines from OSHA that are placed upon College and are a direct result of Contractor.

3. Contractor shall be responsible for proper personal conduct of all of its personnel while they are on College property and providing services hereunder. Contractor must ensure any person(s) performing services on or about the premises do not use improper language or act in a loud, boisterous manner.

E. Contractor shall assume full responsibility for damage to College property caused by Contractor's employees or equipment as determined by designated College personnel. Contractor shall report the damage to the College Facilities Department Contract Administrator as soon as possible.

F. Contractor shall safeguard all College property and shall use every precaution necessary to prevent damage to College property. Any damage, either direct or indirect, that occurs to College property as the result of the performance of the specified services due to an act, omission, neglect, or misconduct shall be the sole responsibility of Contractor. Under the direction of the College Facilities Department Contract Administrator, Contractor shall restore the damaged property to its condition prior to the damage at Contractor's expense.

G. Contractor shall report any building or rain gutter damage, broken or leaking windows, observed while performing the duties of window cleaning and wasn’t caused by Contractor. Contractor shall report the damage to the College Facilities Department Contract Administrator upon discovery.

H. Contractor shall be solely responsible for the safety of Contractor's employees and others relative to Contractor's work, work procedures, material, equipment, transportation, signage, and related activities and equipment.

I. Contractor shall possess and keep in force all licenses and permits required to perform the services of this Agreement.

J. No guarantee of the actual service requirement is implied or expressed by this agreement. Service requirements shall be determined by actual need.

II. WINDOW AND GLASS SERVICE REQUIREMENTS

A. Contractor shall provide the necessary equipment, supplies, and materials to accomplish the task and frequency set out for window/glass washing at the specified buildings.

B. Contractor shall take all necessary precautions to protect the structural integrity of College owned buildings such as installing padding on all ladders or other equipment or devices that may come in contact with building components and ensuring that any required lifts have proper tires so as to not damage College landscaping.

C. Contractor shall observe all OSHA-prescribed safety regulations and practices. All ladders, scaffolding, window anchors, safety belts, and related equipment and gear shall be OSHA approved for window/glass washing.

D. Once notified by College that services are to be performed, Contractor shall confirm requested timeline, weather permitting.

E. As directed by College, Contractor shall wash and dry both the inside and outside of window/glass surfaces to a streak free shine; wash the outside window frames and sills; dust the inside window frames and sills; and remove bird and insect nests, if applicable.

F. Contractor shall clean all pavement and sidewalks of fluids that leak from cranes, lifts or other equipment used by Contractor to perform services.

G. No supplies shall be used that College or the manufacturer of the product determines to be harmful to the surfaces to which they are applied or to any other part of the buildings, their occupants, contents or equipment.

H. Upon completion of services, Contractor is to notify Facilities Department Contract Administrator. A site inspection shall be performed to ensure proper and acceptable performance of contract service requirements.

I. The absence of a requirement covering specific equipment, operations, or hazards shall not relieve Contractor of the responsibility of taking further action to provide maximum safety in the performance of window/glass cleaning.

III GENERAL

A. Prices stated include all costs associated with the performance of the services specified, including cleaning products, materials, tools of the trade, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, demurrage, and related costs. No other charges shall be allowed. All prices and fees are stated in U.S. dollars.

B. College is exempt from sales, use, and federal excise taxes on these products and or services. Exemption certificates shall be furnished upon request.

C. Contractor will be required to maintain General Liability Insurance of at least $1,000,000 per occurrence. Prior to signing, vendor must provide certificate of insurance as well as verification of Workers Compensation Fund. If during the term of this agreement Contractor coverage changes or is cancelled for any reason, Contractor must notify Facilities Department Contract Administrator.

IV TERM

A. Term-This contract will be for a period of (5) five years.

B. Price Guarantee-Prices stated are firm for the full (5) five year term of this Agreement.

V INVOICING AND PAYMENT

College will issue a purchase order for all work to be completed as part of this agreement. College shall pay Contractor for all products and services provided by Contractor pursuant to this Agreement. Contractor shall submit a professional invoice for services rendered in accordance with purchase order referencing College issued purchase order number and College shall pay the invoiced fee within thirty (30) days after receipt of the invoice by College in accordance with Attachment A and Attachment C of this agreement.

Invoices shall be submitted to:

Preferable: ap@davistech.edu

Or:

Fiscal Office Attn: Accounts Payable Davis Technical College 550 E 300 S Kaysville, UT 84037

VI FEE SCHEDULE

All fees are based on areas identified on Diagram A

Simmons Building

Main Building

Barlow Building

Allied Health Building

Welding Building

Additional Single Side (lite or pane) of glass