5 SOW-final-r4.pdf

Contract No. FA520924Q8000 Attachment 1

STATEMENT OF WORK

FOR

LIQUID AND GAS PROPANE

AT

YOKOTA AIR BASE & TAMA ANNEX

(Tanks and Cylinders)

12 Sep 2023

STATEMENT OF WORK

FOR

LIQUID AND GAS PROPANE

FOR YOKOTA AB AND TAMA ANNEX

1.1. DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to maintain and provide propane gas at Yokota Air Base and Tama Service Annex as defined in this Statement of Work (SOW).

1.2. Propane Gas Supply (Cylinders): The Contractor shall furnish propane gas at each location on Appendix A and B in accordance with industrial practice and Japanese law. The frequency of replacing cylinders shall be determined by the Contractor based on the estimated annual consumption on Appendix A and B in order to maintain continuous supply of propane gas. Additional or unscheduled work will be submitted to the Contracting Officer Representative (COR) and approved through the Contracting Office before work can proceed. The Government will be responsible for repairs to infrastructure lines, pipes and fittings and replacing parts, materials, gas meters and regulators. The Contractor shall have the proper registration at the applicable prefectural government under the Government of Japan (GOJ) law regarding the fair and safety standard of Liquefied Petroleum Gas (LPG) services “Ekikasekiyugas No Hoann No Kakuho Oyobi Torihiki No Tekiseika Ni Kannsuru Houritus”, and shall furnish the properly licensed individuals and materials to handle propane gas, and shall observe the safety requirements in accordance with commercial standards.

1.3. Liquid Propane Gas Supply (Tanks): The Contractor shall furnish propane gas and maintain propane gas tanks at each location on Appendix A and B for proper operation of LPG system in accordance with manufacturer’s operation, industrial practice and the Japanese law. Additional or unscheduled work will be submitted to the Contracting Officer Representative (COR) and approved through the Contracting Office before work can proceed. The Government will be responsible for repairs to infrastructure lines, pipes and fittings and replacing parts, materials, gas meters and regulators.

The Contractor shall have the proper registration at the applicable prefectural government under the GOJ law on the fair and safety standard of LPG services “Ekikasekiyugas No Hoann No Kakuho Oyobi Torihiki No Tekiseika Ni Kannsuru Houritus”, and shall furnish the properly licensed individuals and materials to handle propane gas, and shall observe the safety requirements in accordance with commercial standards.

1.4. Inspection of Services: The Government reserves the right to inspect and test all services called for by this contract at any time or place during the life of the contract. The Government inspections and tests will be performed in a manner that will not unduly delay the Contractor. When an observation indicates defective performance, the COR will require the contract manager (CM) or representative to return for a site visit to discuss the issues and re-perform the work as required. The Contractor shall correct all valid discrepancies noted by the COR within twenty-four (24) hours after notification. If the discrepancy cannot be fixed with twenty-four (24) hours, then the Contracting Officer (CO) will set up an agreed time and date to fix the issue. If the contractor fails to meet expectations, then corrective actions may be taken by the Government.

1.5. Heating System at Building 1300: The propane gas supply shall be required only during the heating season (November-April). Prior to the heating season, the Contractor and COR shall confirm the condition of heating system and place the system in full operation mode. Likewise, prior to the cooling season (April), the system shall be turned off. As part of the supply servicing, the contractor will be responsible to replace the nitrogen gas cartridges which will be furnished by the Government. The

Contractor shall be on site during Government fire detector inspections in the building as directed by the

COR.

1.6. Filling of Tank at Building 536: A meter is not installed on the tank at Building 536. When filling this tank, the gas meter on the delivery truck will be used to report the quantity of gas pumped into the tank.

1.7. Inspection of Gas Tank and Infrastructure: The Contractor shall conduct the inspection of the tanks and associated infrastructure such as lines, pipes, shut off valves, and meters at least annually or as required in order to maintain safe operational condition. The Contractor shall submit the inspection report both in English and Japanese to the COR along with the reporting procedures in this SOW. The contractor shall notify the Government if they find the tanks or infrastructure to be unsafe or in need of repair in accordance with industrial standards.

1.8. Emergency Service: The Contractor shall be able to receive a trouble call from the Government, 24 hours a day, 7 days a week, and respond within thirty (30) minutes of an emergency call. The Contractor shall investigate the cause of the problem and immediately report any emergency repairs to the CO or the COR.

1.9. Emergency Telephone Numbers: The Contractor shall provide a list of telephone numbers for points of contact to be called in case emergency services are required. The list shall be prioritized in call order. The U.S. Government will call these numbers in the order provided.

1.10. Reports: The Contractor shall submit a report for the annual inspection and emergency service to the CO through the COR within two (2) weeks for the annual inspection and two (2) working days for the emergency service both in Japanese and English. However, the Contractor must immediately report all conditions that adversely affect the proper operation of the propane gas system to the COR. The report shall contain the result of inspection, a detailed recommendation, and estimate of all work that requires repair or replacement of defective item, type and quantity of materials, parts and supplies required, and the estimated cost for the repair or replacement. When the Government requires the Contractor to perform such repairs or replacements, the price shall be negotiated between the Contractor and the CO to modify the contract accordingly.

1.11. Invoice: The invoice shall be prepared based on the monthly consumption of cylinder meter reading, the number of replaced cylinders when a meter is not equipped, and on the monthly consumption of the aggregated monthly re-fill of tank meter readings. When the Government did not consume any propane gas for particular month, the Contractor shall not submit a bill for that month and notify the Government that the consumption was zero.

1.12. Warning Signs: When bulk tank services are being performed, the Contractor shall provide proper warning signs and barricades to warn all persons of the dangers of entry.

1.13. Disposal of Material: All debris and materials such as cardboard boxes, foam, plastics, paper, wood, metal, and other materials generated from the work shall be removed from the job site by the Contractor and disposed of off-base in accordance with the laws and regulations of Japan.

1.14. Key Control: The Contractor shall ensure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued by the Government shall be duplicated. The Contractor shall report the occurrences of a lost or duplicated key to the CO. In the event keys are lost or duplicated, the Contractor shall be required, upon direction of the CO to re-key or replace the affected lock(s) at the contractor’s expense.

1.15. Gas Price.

1.15.1. Invoice. Invoice amount price shall be calculated as follows:

Usage x (Unit Price ± Gas Resource Cost Adjustment Price)

1.15.2. Gas Resource Cost Adjustments: The unit price shall be adjusted on a monthly basis based on propane gas Cost, Insurance and Freight (CIF) price listed on “Change in LP Gas Price at Distribution Level”, posted under http://www.j-lpgas.gr.jp/stat/kakaku/index.html.

1.15.3. Gas Resource Base. The Gas Resource Base for this contract is ¥70,507/ton as of Jul 2023.

1.15.4. Calculation. Calculation Formula for Gas Resource Cost Adjustments Price:

Gas Resource Cost Adjustment Price (yen/m3) = [CIF Price for two months prior to the invoice month (yen/t) - Gas Resource Base (yen/t)]/1000 (kg)/0.482 (Round off to the closest whole number)

Ex: Calculation Formula for Gas Resource Cost Adjustment Price for Jul bill.

Gas Resource Cost Adjustment Price (yen/m3) = [CIF Price for May (¥79,871/ton) (yen/t) - Gas Resource Base (¥70,507/ton)] /1000 (kg)/0.482 = 19.43 (Round off to the closest whole number) = 19

2.0. GENERAL INFORMATION:

2.1. Hours of Operation: The Contractor shall perform the required services except emergency services as stated in 1.4. and 1.8. from 0800 to 1600, Monday through Friday including Japanese Legal Holidays, but excluding the following U.S. Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling in Sunday may be observed on the following Monday.

2.2. U.S. Holidays:

1 January New Year's Day 3rd Monday of January Martin Luther King, Jr.'s Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 19th June Juneteenth 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

* The Contractor is required to provide emergency service on all holidays.

2.3. Security Requirement: The Contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract on this military installation. The prime contractor is responsible for understanding and insuring subcontractor compliance with AFI 31-116, Air Force Motor Vehicle Traffic Supervision.

2.4. Base Passes: The U.S. Government will issue all required base passes to contractor personnel at no additional cost to the Contractor. Vehicle insurance certificates are required to obtain base passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or sub-Contractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

2.5. Safety: The Contractor shall comply with applicable industry standards and practices for safety to perform the service in the contract. The Contractor’s personnel shall take all reasonable steps and precautions to prevent accidents during the performance.

3.0. CONTRACTOR PERSONNEL:

3.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the CM is absent shall be designated in writing to the CO.

3.1.1. The CM or alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The CM or alternate, upon notification, shall be available during normal duty hours within 8 hours to meet on the installation with government personnel designated by the CO to discuss problem areas.

4.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.1. Utilities: Water and electricity, where available at the existing work sites, will be provided at no cost to the Contractor. However, the Contractor shall make sure employees practice utility conservation.

The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

4.2. Security Force and Fire Protection: Upon request for assistance, the following units will provide services on base as necessary:

Base Security Forces Telephone 911 or 042-507-6560 Base Fire Department Telephone 911 or 042-507-6560 Base Hospital Emergency Telephone 911 or 042-507-6560

4.2.1. Any time the Contractor uses one of the above services, the CM shall immediately report to the COR with all of the details. The CM will be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the CO.

5.0. APPENDIX:

A. Estimated Annual Consumption B. Cylinder and Tank Locations

APPENDIX A

Estimated Annual Consumption

A. Cylinder Tanks

Location Qty (m3) Yokota AB (Fussa-shi, Tokyo)

Bldg 327 – Mediterranean Bistro 658 Bldg 994 – Ofukuroya (Japanese Chow Hall) 1 and 2 1,457 Bldg 1213 – West Bowling Center 1,455 Bldg 2066 – Enlisted Club 0 Bldg 4330 – The Wing Place 2,122 Total 5,692

Tama Service Annex (Inagi-shi) Bldg 375 – Main Lodge 4,000 Bldg 281 – Cabin Samuari (VIP) 700 Bldg 311 – Cabin A 50 Bldg 312 – Cabin D 33 Bldg 313 – Cabin E 31 Bldg 314 – Cabin B 32 Bldg 315 – Cabin C 41 Bldg 316 – Cabin F 41 Bldg 317 – Cabin G 53 Bldg 380 – Cabin Red Horse 1060 Bldg 395 – Cabin Shogun 500 Bldg 453 – Cabin Shizuka 56 Bldg 1010 – Tama Golf 0 Bldg 461 – Cabin Sakura 2 180 Total 6,777 Grand Total 12,469

B. Bulk Tanks

Location Qty (m3) Yokota AB (Fussa-shi, Tokyo)

Bldg 536 – Chili’s 3,200 Bldg 1300 – CATM Shooting Range 2,620 Bldg 4085 – AAFES Bakery A/B 23,204 Total 29,024

NOTE: Names of the service locations are for your information only and are subject to change.

APPENDIX B

Cylinder and Tank Locations

BLDG DESCRIPTION # CYLINDERS QUANTITY

281 Cabin Samurai (VIP) 4 50kg

311 Cabin A 2 50kg

312 Cabin D 2 50kg

313 Cabin E 2 50kg

314 Cabin B 2 50kg

315 Cabin C 2 50kg

316 Cabin F 2 50kg

317 Cabin G 2 50kg

327 Mediterranean Bistro 4 50kg

375 Main Lodge 16 50kg

380 Cabin Red Horse 6 50kg

395 Cabin Shogun 4 50kg

453 Cabin Shizuka 4 50kg

Ofukuroya (Japanese Chow Hall) 1 and 2 14 50kg

1010 Tama Golf 7 10kg

1213 West Bowling Center 4 50kg

2066 Enlisted Club 4 20kg

4330 The Wing Place 18 50kg

461 Cabin Sakura 2 4 50kg

BLDG DESCRIPTION TYPE SIZE

4085 AAFES Bakery Facility System Japanese 20A 2.9 ton

4085 AAFES Bakery Boiler System Japanese 20A 2.9 ton

536 Chili's Japanese 20A 1 ton (980KG)

1300 CATM Shooting Range Japanese 20A 2.9 ton

NOTE: Names of the service locations are for your information only and are subject to change.