2 NTO-r1_sig.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKS

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520924Q8000, Propane Gas at Yokota Air Base and Tama Service Annex

1. The following information is provided to you to supplement the subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Specialized Flight, Ms. Yuri Takashima and Mr. Yuki Kawada at Commercial:

042-553-8549, 042-552-2511 Ext. 5-7102 (Ms. Takashima) Ext. 5-6074 (Mr. Kawada) or e-mail yuri.takashima.jp@us.af.mil and yuki.kawada.jp@us.af.mil. The Contracting Officer, Ms. Izumi Ito, may be reached at Commercial: 042-552-2511 Ext. 5-7628 or e-mail izumi.ito.jp@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation by the time specified in this solicitation. Offers may be sent via mail, email or fax to yuri.takashima@us.af.mil, yuki.kawada.jp@us.af.mil and izumi.ito.jp@us.af.mil, or Fax 042-551-0973.

c. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

d. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offeror must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offeror certifies that the offeror does hold applicable authorization issued under the Law concerning the Securing of Safety and the Optimization of Transaction of LPG ("Ekikasekiyugas no hoan no kakuho oyobi torihiki no tekiseika ni kansuru houritsu, “液化石油ガスの保安の確保及び取引きの適正化に関する法律”) and/or the High Pressure Gas Safety Act ("Koatsu Gas Hou, “高圧ガス保安法”) from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offeror shall furnish to the Government, if requested, copies of the authorization.

e. Notice of Pre-Proposal Conference and Site Visit

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Yokota Air Base at 1000 hours on 27 Oct 2023 for the purpose of answering questions regarding this solicitation. Submit the names of all attendees and attendees date of birth (not to exceed 2 persons) to Ms. Yuri Takashima, Mr. Yuki Kawada, and Ms. Izumi Ito by e-mail or fax, prior to 1400 hours 25 Oct 2023. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Site Visit. Offerors are urged and expected to inspect the sites where supplies are to be provided and to satisfy requirements regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(3) Escorting for U.S. Installations. In order to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at a gate on the U.S. installations by Security Police prior to access to the U.S. installations. No electric devices will be allowed to the installation.

(4) Offerors are requested to submit questions to the point of contact noted above not later than 26 Oct 2023, 15:00. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

f. Commercial and Government Entity (CAGE) Code Reporting. The CAGE code is necessary to complete the registration in SAM. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

g. System for Award Management (SAM). The offeror is required to be registered in SAM at the time an offer is submitted and is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

2. If you have any questions, please contact Ms. Yuri Takashima, Mr. Yuki Kawada, or Ms. Izumi Ito, Contracting Officer. See para 1.a. above for the contract information.

IZUMI ITO

Contracting Officer