5-South Sevier High School Auditorium Final Spec 9-22-2026.pdf

SPECIFICATIONS FOR:

SOUTH SEVIER HIGH SCHOOL

AUDITORIUM

PROJECT ADDRESS:

170 N Main Street Spanish Fork, UT

ARCHITECT: KMA Architects

OWNER: Sevier School District 180 East 600 North Richfi eld, UT 84701

430 WEST 100 SOUTH, MONROE, UT

TABLE OF CONTENTS

BIDDING REQUIREMENTS

NOTICE TO CONTRACTORS

INSTRUCTIONS TO BIDDERS

CONTRACT FORMS

PROPOSAL

SUBCONTRACTORS LIST

CONTRACTOR’S QUALIFICATION STATEMENT

AIA A310 BID BOND

AIA A312 PERFORMANCE BOND/PAYMENT BOND

SUPPLEMENTARY GENERAL CONDITIONS

SPECIFICATIONS

DIVISION 1 – GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 20 00 PRICE AND PAYMENT PROCEDURES

01 21 00 ALLOWANCES

01 25 00 SUBSTITUTION PROCEDURES

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 16 CONSTRUCTION PROGRESS SCHEDULE

01 40 00 QUALITY REQUIREMENTS

01 42 16 DEFINITIONS

01 60 00 PRODUCT REQUIREMENTS

01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 74 19 CONSTRUCTION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 79 00 DEMONSTRATION AND TRAINING

SSHS AUDITORIUM

DIVISION 2 – EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 3 – CONCRETE

03 30 00 CAST IN PLACE CONCRETE

03 35 11 CONCRETE FLOOR FINISHES

DIVISION 4 – MASONRY

04 01 00 MAINTENANCE OF MASONRY

04 20 00 UNIT MASONRY

DIVISION 5 – METALS

05 51 33 METAL LADDERS

DIVISION 6 – WOODS, PLASTICS AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 20 00 FINISH CARPENTRY

06 41 00 ARCHITECTURAL WOOD CASEWORK

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 21 00 THERMAL INSULATION

DIVISION 8 – STANDARD STEEL DOORS AND FRAMES

08 11 13 HOLLOW METAL DOORS AND FRAMES

08 14 16 FLUSH WOOD DOORS

08 71 00 DOOR HARDWARE

DIVISION 9 – FINISHES

09 21 16 GYPSUM BOARD ASSEMBLIES

09 30 00 TILING

09 51 00 ACOUSTICAL CEILINGS

09 64 66 PAINTED WOOD STAGE FLOORING

09 84 30 SOUND-ABSORBING WALL AND CEILING UNITS

09 91 23 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

10 28 00 TOILET AND BATH ACCESSORIES

DIVISION 11- EQUIPMENT

11 06 00 STAGE LIGHTING AND DIMMING SYSTEMS

DIVISION 12 – FURNISHINGS

12 61 00 FIXED AUDITORIUM SEATING

DIVISION 21 – FIRE PROTECTION

21 00 00 FIRE PROTECTION

DIVISION 22 – PLUMBING

22 00 00 PLUMBING REFERENCE

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 01 00 GENERAL PROVISIONS

23 04 20 TESTING

23 04 30 BALANCING

23 05 00 BASIC MATERIALS AND METHODS

23 08 00 SYSTEM COMMISSIONING

23 18 00 INSULATION

23 40 00 PLUMBING

23 70 00 HEATING/COOLING

23 80 00 AIR DISTRIBUTION

23 90 00 AUTOMATIC TEMPERATURE CONTROLS

DIVISION 26 - ELECTRICAL

26 05 00 ELECTRICAL GENERAL PROVISIONS

26 05 01 MECHANICAL AND ELECTRICAL COORDINATION

26 05 02 ELECTRICAL SUBMITTALS O&M MANUALS AND SPARE PARTS

26 05 07 ELECTRICAL CONNECTIONS FOR EQUIPMENT

26 05 19 CONDUCTORS AND CABLES (600V AND BELOW)

26 05 26 GROUNDING

26 05 29 SUPPORTING DEVICES

26 05 32 CONDUIT RACEWAY

26 05 36 RACEWAY SYSTEMS

26 05 48 ELECTRICAL SEISMIC CONTROL

26 05 53 ELECTRICAL IDENTIFICATION

26 09 23 OCCUPANCY SENSORS

26 24 16 PANELBOARDS

26 27 26 WIRING DEVICES

26 28 15 OVERCURRENT PROTECTIVE DEVICES

26 28 16 MOTOR AND CIRCUIT DISCONNECTS

26 32 14 EMERGENCY POWER INVERTER SYSTEM

26 41 19 DEMOLITION

26 51 00 INTERIOR AND EXTERIOR BUILDING LIGHTING

26 61 00 ELECTRICAL FOR THEATRE RIGGING & LIGHTING SYSTEMS

DIVISION 27 - COMMUNICATIONS

27 15 00 TELEPHONE AND DATA SYSTEMS

27 41 00 AUDIOVISUAL SYSTEMS

27 41 01 AUDIOVISUAL SYSTEMS CHECKLISTS

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 23 00 VIDEO SURVEILLANCE SYSTEM

28 31 11 FIRE ALARM AND DETECTION SYSTEM

PROJECT DIRECTORY

Sevier School District – South Sevier High School Auditorium

OWNER

Sevier School District 180 East 600 North Richfield, Utah 84701

(435) 896-8214

Contact:

Chad Lloyd chad.lloyd@seviersd.org

Anthony Julander anthony.julander@seviersd.org

FIRE MARSHAL

State Fire Marshal Office 5272 S. College Dr., Suite #302 Murray, Utah 84123

(801) 284-6350

Contact:

Rohn Peterson rpeterson@utah.gov

ARCHITECT

KMA Architects 170 N Main Street Spanish Fork, UT 84660

(801) 377-5062

Contact:

Wes Christensen wes@kmaarchitects.com

Tag Brower tag@kmaarchitects.com

STRUCTURAL ENGINEER

Acute Engineering 744 S 400 E Orem, UT 84097 801-229-9020

Contact:

Brad Ellis brad@dstructures.com

MECHANICAL ENGINEER

Olsen and Peterson Consulting Engineers 14 East 2700 South Salt Lake City, Utah 84115

(801) 486-4646

Contact:

James Berrett james@op-eng.com

ELECTRICAL ENGINEER

Resolut Group 181 East 5600 South Murray, Utah 84107

(801) 530-3148

Contact:

Drayton Bailey drayton@bnaconsulting.com

Note to Contractors:

All contractors, subcontractors, and suppliers shall bid the following construction documents including all plans, specifications, and addenda in their entirety. Items pertaining to all trades can be found throughout these construction documents and shall be bid as such.

NOTICE TO CONTRACTORS

Notice is hereby given that the Sevier School District, 180 East 600 North, Richfield, Utah, will receive Bid Proposals on or before Thursday, October 15th at 2:00 p.m. for the construction of the following:

South Sevier High School Auditorium

These Contract Documents may be examined and digital copies obtained on or after Monday, September 21st, 2026. An electronic copy of the contract documents will be available on U3P or from KMA Architects. All questions must be submitted by 5:00 p.m on Thursday, October 8th, 2026. All bids must be submitted to the district office.

There will be a mandatory contractor walk through on Thursday, October 1st, 2026 at 9:00 am at South Sevier High School, 430 West 100 South, Monroe, Utah 84754.

Project Scope: This project consists of an 8,000 sq ft interior remodel of the existing Auditorium at South Sevier High School. This project will be built out of masonry brick, wood studs and joists with changes to the mechanical, electrical, plumbing and fire sprinkling systems.

Project Location: South Sevier High School, 430 West 100 South, Monroe, Utah 84754

Construction Documents and Scope Sheets (proposal form) must be used for bidding this project and will be provided by KMA Architects.

The Board reserves the right to accept any or reject any or all proposals, or waive any informality in a proposal.

SEVIER SCHOOL DISTRICT

CHAD LLOYD, BUSINESS ADMINISTRATOR

NOTICE TO CONTRACTORS SSHS AUDITORIUM NC - 1

INSTRUCTIONS TO BIDDERS

SECURING CONTRACT DOCUMENTS:

Drawings, specifications, and other contract documents may be obtained on U3P.

BIDS:

Before submitting a proposal, each bidder shall carefully examine the drawings, specifications, and other contract documents, shall visit the site of work, shall fully inform himself as to all existing conditions and limitations, and shall include in the proposal the cost of all items included in the contract.

Proposals shall be submitted via U3P website at or before the time stated in the Notice to Contractors to the Sevier School District Office, at or before the time stated in the Notice to Contractors. The proposals shall bear no marks, erasures, written changes, nor interlineations other than those required and provided for.

A Bid Bond, a Certified or Cashier's Check or not less than five percent (5%) of the amount bid, made payable to the order of Sevier School District shall be received by the District Office at or before the time stated in the Notice to Contractors. Said guarantee shall be given as surety that in case of refusal or failure to enter into said contract, the bid guarantee shall be forfeited to the School District.

Bid guarantee of successful bidder will be returned upon acceptance of bond. Bid guarantees of other bidders not previously forfeited will be returned as soon as it is determined that the bids represented will receive no further consideration by the Board, and in any event, within thirty days after opening of bids.

Bids shall not contain any recapitulation of the work to be done. Alternate proposals will not be considered unless called for. No oral, telegraphic, or telephonic proposals or modifications will be considered.

It shall be the responsibility of the bidder to see that his proposal is received in proper time. Any proposal received after the scheduled closing time for receipt of bids, shall be returned to the bidder unopened. Closing time shall be on or before time stated in the Notice to Contractors.

Each bidder shall inform himself fully of the conditions relating to construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of the contract.

SCOPE OF WORK:

This project consists of an 8,000 sq ft interior remodel of the existing Auditorium at South Sevier High School. This project will be built out of masonry brick, wood studs and joists with changes to the mechanical, electrical, plumbing and fire sprinkling systems.

Project Location:

South Sevier High School, 430 West 100 South, Monroe, Utah 84754

INTERPRETATION OF DRAWINGS AND DOCUMENTS:

If any person contemplating submitting a bid for the proposed Contract is in doubt as to the true meaning of any part of plans, specifications, or other proposed Contract Documents, he may submit to the Architect a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery.

Any interpretation or correction of the proposed Documents will be made only by Addendum duly issued, and a copy of such Addendum will be faxed or delivered to each person receiving a set of such Documents. The Owner will not be responsible for any oral instructions, of the proposals received other than items which are included in addenda, additional written instructions, or subsequent written change orders.

It shall be the responsibility of each bidder to ascertain that he is in possession of a complete set of Contract Documents by comparing page numbers against indexes. Before submitting bids, the General Contractor may wish to check with the Architect to determine the status of any addenda or additional instructions. No post-bidding claims of incomplete sets of drawings, specifications, addenda, etc. will be considered.

INSTRUCTIONS TO BIDDERS SSHS AUDITORIUM IB - 1

Should discrepancies appear in the drawings or specifications which are not cleared up by the addenda, then it will be assumed that the Contractor has bid the job using the most expensive method and/or material.

ADDENDA OR BULLETINS:

Any addenda or bulletins issued during the time of bidding, or forming a part of the Documents loaned to the bidder for the preparation of his bid shall be covered in the bid, and shall be made a part of the Contract.

AGREEMENT:

The form of Agreement shall be the Standard Form of Agreement between Contractor and Owner, same as bound in specifications.

AWARD OR REJECTION OF BIDS:

The award of the contract shall not be based solely upon the Contractor’s price. The Contractor’s qualifications, subcontractors list, cost breakdown, proposed construction schedule and Contractor’s project references shall be considered in awarding the contract. The owner, however, reserves the right to reject any or all bids, and to waive any informality in bids received.

The award of the contract will be based on the following criteria:

Contractor’s bid price 75% Proposed construction schedule 7.5% Contractor’s qualifications and experience with similar projects 10% Subcontractors list and Project cost breakdown 5% References* 2.5%

APPROVAL OF SUBCONTRACTORS:

The Owner reserves the right to approve all subcontractors whose services may be used by the General Contractor in the prosecution of the work. The lowest responsive bidders shall submit a complete list of all subcontractors within 24 hours after time of the bid opening for approval. Such Contractors may be required to submit a statement of their financial responsibilities and experience before approval is given. It may further be required that the Contractor furnish bona fide evidence that guarantees, bonds, etc., as called for in the specifications will be met, and that the subcontractors affected are approved by the material manufacturers who will bond or guarantee the material.

EQUAL OPPORTUNITY EMPLOYER:

Any Contractor bidding on this project must be an equal opportunity employer and must agree to abide by all aspects of the following statement.

The Contractor agrees to abide by the provisions of Title VI and VII of the Civil Rights Act of 1964 (42USC2000c) which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color or national origin; and further agrees to abide by Executive Order No.

11246, as amended, which prohibits discrimination on the basis of sex; 45 CFR 90 which prohibits discrimination on the basis of age; and Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990 (42USC12101) which prohibits discrimination on the basis of disability. Also, Contractor agrees to abide by Utah's Executive Order, dated June 30, 1989, which prohibits sexual harassment in the work place.

BONDS:

The successful Bidders simultaneously with the execution of the agreement will be required to furnish a Performance Bond and a Payment Bond in an amount equal to one hundred percent (100%) of the contract price. Said bonds shall be secured from a Surety Company satisfactory to the Owner prior to commencement of construction. Name of Surety Company that the Contractor proposes to use shall be noted on the proposal as indicated.

ASSIGNMENT OF CONTRACT:

INSTRUCTIONS TO BIDDERS SSHS AUDITORIUM IB - 2

No assignment by the Contractor or any contract to be entered into hereunder, or of any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the awarding authority and the Surety has been given due notice of such assignment in writing and has consented thereto in writing.

CONTRACT

The school district may use the AIA Contract Document A101-2017 as a contract between the owner and the contractor where the basis of payment is a stipulated sum.

COST BREAKDOWN:

The Contractor shall submit, within 24 hours after the time of the bid opening to the Architect, a cost breakdown showing the cost of various trades of the work according to specification headings, the total amount equaling the contract price. This breakdown shall be used as the basis for the payment of monthly estimates.

INSURANCE POLICIES:

Prior to signing the contract, the Contractor shall effect Contractor's Liability Insurance and other policies as stipulated in the General Conditions. Such policies shall be properly executed and shall have the approval of the Owner before proceeding.

TIME OF COMPLETION AND LIQUIDATED DAMAGES:

The Contractor agrees to complete the work required by the contract in or prior to calendar 243 days from the start of construction to Proceed. The district will anticipate that the Notice to Proceed will be issued by April 1, 2024.

The parties mutually agree that the damages that may result from any delay in the completion of this work on each phase of the project by the time agreed upon will be difficult, if not impossible to ascertain. Therefore, if said time of completion of each phase of the project is not adhered to by the Contractor, plus any additional time which maybe be allowed by written extension signed by the Owner, the Contractor will pay to the Owner as fixed agreed liquidated damages and not as a penalty the following:

Days of Delay Liquidated Damages per Day 0 to 14 $100.00 15 to 21 $250.00 22 to 28 $500.00 29 to more $1000.00

The project is to begin on December 1, 2026 and shall be substantially completed by June 30, 2027.

MATERIALS AND SUBSTITUTIONS:

Prior to the bid opening, bidders wishing to obtain approval on brands other than those specified by name, shall submit their requests together with full descriptive technical data and samples, if requested, to be received by the Architect not less than seven (7) calendar days prior to bid opening. The material or methods substituted shall in every way perform equally to that specified, and shall fit into the space and system designated. The Contractor shall assume full responsibility for any effect on other items or portions of the structure influenced by these substitutions.

Approval by the Architect will be in the form of an addendum to the specifications issued to all prospective bidders indicating that additional brand or brands are approved as equal to those specified.

The bidders proposal shall be in strict accordance with the drawings and specifications; however, at the time of the bid opening, and attached to the Bidders Proposal, unless otherwise specified, the Contractor may offer a substitute for any material, apparatus, equipment, or process indicated or specified by patent or propriety and/or by name of manufacturers which he considers equal in every respect to those specified. The offer shall include the difference in cost of each item, if any. If the Contractor does not offer any substitute in the manner as required by this section, or if a substitute so offered is not deemed by the Architect to be equal or acceptable to that indicated or specified, then the Contractor shall furnish, erect, or install the material, apparatus, equipment, or process indicated or specified by name.

The contract will be signed on the basis of the Base Bid without reference to substitutes. The acceptance, if any, of substitutes will be handled by Change Order.

INSTRUCTIONS TO BIDDERS SSHS AUDITORIUM IB - 3

TAXES:

The Contractor shall comply with all Social Security Laws and Workmen's Compensation Laws and shall pay all sales and use taxes as required by law. He shall obtain all required licenses required by local, state, and federal administrative authority. All sales tax on materials and equipment for this project shall be excluded.

E-VERIFY CERTIFICATION

Prior to the execution of a contract, the vendor shall provide documentation to the District that it has registered and currently participates in the Status Verification System (the electronic verification system operated by the federal government known as E-Verify) to verify the work eligibility status of the vendor’s employees. In addition, the selected vendor shall also obtain affidavit certification from all subcontractors utilized by the vendor for projects concerning the District that they have verified the work eligibility status of their respective employees through the Status Verification System (E-Verify). (See Utah Code Ann., 63G-11-103).

INSTRUCTIONS TO BIDDERS SSHS AUDITORIUM IB - 4

PROJECT PROPOSAL SUBCONTRACTORS LIST

General contractor to provide a subcontractor list coordinating with the project bid outlining the trade and subcontractor listed on the general contractor’s bid sheet.

(Similar to the example below.)

TRADE SUBCONTRACTORS

SUMMARY SSHS AUDITORIUM 01 10 00-1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.02 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Name: South Sevier High School Auditorium.

B. Owner's Name: Sevier School District.

C. Architect's Name: KMA Architects, Inc.

D. Overview: This project includes the complete remodel and renovation of the existing auditorium spaces at South Sevier High School. The work shall encompass Architectural, Structural, Mechanical/Plumbing, Electrical, and finish upgrades as described below to improve functionality, aesthetics, and user experience.

1.03 CONTRACT DESCRIPTION

A. Contract Documents, dated September 2026, were prepared for the Project by KMA Architects, Inc., 170 N. Main Street, Spanish Fork, UT, 84660.

B. Contract Type: The Work will be constructed under a single prime contract.

C. Separate Contract: The Owner reserves the right to have separate contract for performance of certain construction operations at the building and site. Those operations will be conducted simultaneously with work under this Contract.

D. Cooperate fully with separate contractors so that work under those contracts may be carried out smoothly without interfering with or delaying work under this Contract.

1.04 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.

B. Owner intends to occupy the Project upon Substantial Completion.

C. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

D. Schedule the Work to accommodate Owner occupancy.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. General: During the construction period the Contractor shall have full use of the premises for construction operations, including use of the site. The Contractor's use of the premises is limited only by the Owner's right to perform work or to retain other contractors on portions of the Project.

B. Construction Operations: Limited to areas within contract limits indicated.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

C. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Work by Others.

3. Work by Owner.

D. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

E. Time Restrictions:

SUMMARY SSHS AUDITORIUM 01 10 00-2

1. Limit conduct of especially noisy, malodorous, and dusty exterior work to the hours of 7:00 a.m. - 4:00 p.m.

1.06 WORK SEQUENCE

A. Coordinate construction schedule and operations with Owner.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

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PRICE AND PAYMENT

PROCEDURES SSHS AUDITORIUM 01 20 00-1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change order procedures.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 00 50 00 - Contracting Forms and Supplements: Forms to be used.

B. Section 01 21 00 - Allowances: Payment procedures relating to allowances.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of

Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of AIA Document G703 Continuation Sheets.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the Schedule of Values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

PROCEDURES SSHS AUDITORIUM 01 20 00-2

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.04 APPLICATIONS FOR PAYMENTS

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use Form AIA G702 and Form AIA G703 Continuation Sheets as form for Applications for Payment.

D. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

E. Forms filled out by hand will not be accepted.

F. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

G. Execute certification by signature of authorized officer.

H. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

I. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

J. Submit one electronic and three hard-copies of each Application for Payment.

K. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 01 30 00.

2. Construction progress schedule, revised and current as specified in Section 01 30 00.

L. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

1.05 MODIFICATION PROCEDURES

PROCEDURES SSHS AUDITORIUM 01 20 00-3

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor, on AIA Document G710, "Architect's Supplemental Instructions."

B. Owner-Initiated Proposal Requests: For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time or Contract Sum for executing the change and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a estimated price quotation within time specified in proposal request.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

C. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

D. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

1.06 ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, base each Change Order proposal on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

PROCEDURES SSHS AUDITORIUM 01 20 00-4

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the Purchase Order amount or Contractor's handling, labor, installation, overhead, and profit. Submit claims within 21 days of receipt of the Change Order or Construction Change Directive authorizing work to proceed. Owner will reject claims submitted later than 21 days after such authorization.

1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

1.07 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue Change Orders for signatures of Owner and Contractor on AIA Document G701.

B. On change orders above and beyond those covered by the Owner's contingency, the allowance for the combined overhead and profit and related bond costs, included in the total cost to the Owner shall be limited to the following schedule:

1. For the General Contractor and any subcontractors included in the work, the mark-up shall be limited to a total 15% for changes up to $10,000.00.

2. Changes in excess of $10,000.00 shall have mark-up limited to a total of 10% for the

General Contractor and any subcontractors involved in the work.

3. Cost to which overhead and profit is to be applied shall be determined in accordance with

Subparagraph 7.3.7.

4. In order to facilitate checking of quotations for extras or credits, all proposals, except those so minor that their propriety can be seen by inspection, shall be accompanied by a complete itemization of costs including labor, materials and subcontracts. Labor and materials shall be itemized in the manner prescribed above. Where major cost items are subcontracts, they shall be itemized also.

1.08 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA

Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.09 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

PART 2 PRODUCTS - NOT USED

END OF SECTION 01 29 00

ALLOWANCES SSHS AUDITORIUM 01 21 00-1

SECTION 01 21 00

ALLOWANCES

PART 1 GENERAL

1.01 SUMMARY

A. This Section includes administrative and procedural requirements governing allowances.

1. Selected materials and equipment are specified in the Contract Documents by allowances. In some cases, these allowances include installation. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when additional information is available for evaluation. If necessary, additional requirements will be issued by Change Order.

1.02 SECTION INCLUDES

A. Lump-sum allowances.

B. Contingency allowances, includes installation.

C. Payment and modification procedures relating to allowances.

1.03 RELATED REQUIREMENTS

A. Section 01 20 00 - Price and Payment Procedures: Additional payment and modification procedures.

1.04 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.05 SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.06 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.07 LUMP- SUM ALLOWANCES

A. Costs Included in Lump-sum Allowances: Cost to Contractor or subcontractor of specific products and materials ordered by Owner under allowance and shall include taxes, freight, and delivery to Project site..

B. Costs Not Included in Lump-sum Allowances: Contractor's costs for receiving and product handling at the site, including unloading, uncrating, and storage; protection of products from elements and from damage; labor for installation and finishing; overhead and profit, and similar costs related to products and materials shall be included as part of the Contract Sum and not part of the allowance.

1.08 CONTINGENCY ALLOWANCE

ALLOWANCES SSHS AUDITORIUM 01 21 00-2

A. Use the contingency allowance of $125,000.00 only as directed by Architect for Owner's purposes and only by credit/debit Change Orders that indicate amounts to be charged to the allowance.

B. Contractor's costs for products, delivery, installation, labor, insurance, taxes, equipment rental, overhead, profit, and related costs for products and equipment will be included in Change Orders authorizing expenditure of funds from this Contingency Allowance and are not part of the Contract Sum.

C. Funds will be drawn from the Contingency Allowance only by debit/credit Change Order.

D. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by

Change Order.

1.09 UNUSED MATERIALS

A. Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted

1. If requested by Architect, prepare unused material for storage by Owner when it is not economically practical to return the material for credit.

PART 2 - PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

3.02 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

SUBSTITUTION PROCEDURES SSHS AUDITORIUM 01 25 00-1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Owner's, Architect's, and Contractor's names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Warranties.

6) Other salient features and requirements.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

SUBSTITUTION PROCEDURES SSHS AUDITORIUM 01 25 00-2

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

B. Architect will consider requests for substitutions only if submitted at least 2 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Architect will consider requests for substitutions only within 15 days after date of Agreement.

B. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

ADMINISTRATIVE

REQUIREMENTS SSHS AUDITORIUM 01 30 00-1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Contractor's daily reports.

G. Field condition reports.

H. Progress photographs.

I. Coordination drawings.

J. Submittals Schedule.

K. Submittals for review, information, and project closeout.

L. Number of copies of submittals.

M. Requests for Interpretation (RFI) procedures.

N. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01 32 16 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 01 60 00 - Product Requirements: General product requirements.

C. Section 01 70 00 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.04 PROJECT COORDINATOR

A. Project Coordinator: General Contractor.

REQUIREMENTS SSHS AUDITORIUM 01 30 00-2

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for construction access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 01 10 00 - Summary.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to Architect through the Project Coordinator:

1. Requests for Interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants will be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Submittal Service: Shall be selected by contractor and approved by Architect.

REQUIREMENTS SSHS AUDITORIUM 01 30 00-3

C. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

D. Project Closeout: Architect will determine when to terminate the service for the project and the Contractor is responsible for obtaining archive copies of files for Owner.

3.02 PRECONSTRUCTION MEETING

A. Schedule meeting at the project site or another convenient location no later than fifteen (15) days after execution of the Agreement.

B. Contractor will schedule a meeting after Notice of Award.

C. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

4. Consultants.

5. Contractor's Superintendent.

6. Major Subcontractors.

7. Suppliers

D. Agenda:

1. Phasing.

2. Execution of Owner-Contractor Agreement.

3. Distribution of Contract Documents.

4. Designation of personnel representing the parties to Contract, Owner and Architect.

5. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

6. Scheduling.

7. Preparation of Record Documents.

8. Use of the premises.

9. Work restrictions.

10. Responsibility for temporary facilities and controls.

11. Construction waste management and recycling.

12. Parking availability.

13. Office, work, and storage areas.

14. Equipment deliveries and priorities.

15. First aid.

16. Security.

17. Progress cleaning.

18. Working hours.

E. Minutes: Contractor and Architect will record and distribute meeting minutes.

3.03 PRE-INSTALLATION CONFERENCES

A. Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Hardware/keying.

2. Auditorium seating.

3.04 PROGRESS MEETINGS

A. Schedule and administer meetings at the project site throughout progress of the work at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

REQUIREMENTS SSHS AUDITORIUM 01 30 00-4

1. Contractor.

2. Owner.

3. Architect.

4. Special consultants when required.

5. Contractor's superintendent.

6. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site…