5-RFP HALLAM RD EXTENSION RFP Addenda1.1.pdf

County Engineer Brandon Brady, P.E.

60 North Main, P.O.Box 128, Coalville, UT 84017

Coalville (435) 336-3250 ∙ Kamas (435) 783-4351 ext. 3250 ∙ Park City (435) 615-3250

Fax (435) 336-3043

SUMMIT COUNTY

Hallam Rd Extension Civil Design

RFP # PW-4-26A

1. Introduction

Summit County (“Owner”) is soliciting bid proposals from qualified civil engineering firms

(“Consultant”) to provide professional design services for the proposed Hallam Road

Extension consisting of a full road design within Kamas City limits. See attached exhibit for the project location.

2. Submission Instructions

Proposals are due to the Office of the Summit County Engineer on or before 2:00 p.m. on

December 16th, 2025. Bids may be submitted electronically to jaharris@summitcounty.org and CC bbrady@summitcountyutah.gov by the deadline. It is advised to request a confirmation email once submitted. Refer to Proposal Submittal Requirements for bid award information. Questions regarding this project may be submitted to jaharris@summitcounty.org

3. Project Overview

The project consists of the design of a new roadway approximately 3,000 feet in length, from

W 200 S heading south on Parcel KT-577-X to southern parcel boundary. The roadway will include 70’ right-of-way roadway design following the Kamas City Standards to include the design of sidewalks, park strip, curb and gutter, storm drainage, roadway design, and utility coordination.

The consultant will be responsible for all necessary design services including but not limited to:

• Geotechnical soils reports

• Preliminary engineering

• Alignment and profile design

• Drainage and stormwater management design

• Utility coordination and conflict resolution

• Preparation of construction plans, specifications, and cost estimates

• Design review meetings in coordination with Owner

The owner will be responsible for proving:

• Complete topographic survey file of the full site with a record of survey plat showing right-of-way and adjacent property lines

• Wetlands Delineation Study

4. Scope of Services

4.1 Preliminary Design (30%):

• Develop preliminary plan sheets including roadway alignment, profile, and typical cross-sections

• Identify preliminary storm drainage calculations

• Conduct 30% design review meeting with Owner

• 30% Cost Estimate

4.2 Intermediate Design (60%):

• Refine roadway geometry, grading, and drainage design

• Identify utility plans and coordinate with utility providers

• 60% Cost Estimate

• 60% Specifications

• Conduct 60% design review meeting with Owner

4.3 Final Design

• Complete construction drawings, specifications, and estimates

• Conduct 90% design review meeting with Owner

• Incorporate final review comments and submit 100% bid-ready plans

5. Deliverables

The 100% design, project specifications, and all other necessary documents and files must be submitted to the Summit County Engineer by May 1, 2025.

The Consultant will provide the following deliverables at each milestone:

• 30%, 60%, 90%, and 100% design plan sets (PDF and AutoCAD format)

• Construction cost estimates at each milestone

• Technical Specifications

Fax (435) 336-3043

6. Proposal Submittal Requirements

Limit the Total Length of the proposal to a reasonable number. Consultant must use a 12-point font or larger. Use of figures, photographs, or other graphics within the page constraints indicated is up to the discretion of the consultant. Keep resumes brief: one page maximum. The qualified firm or firm’s proposal shall include at a minimum, the following information:

1. Statements of Qualifications including:

a. General firm information including both local and firm-wide resources pertinent to this project

b. Resumes of Project Manager and key personnel;

c. Consultant’s demonstrated experience in each of the areas included in the Scope of Work.

2. Proposed project team including Project Manager, Quality Assurance/Quality

Control and technical resources, and discipline specific leads and proposed sub-consultants, if any (include information on firm(s), including sub-consultant personnel who will be working on this project), and their specific roles.

3. Project descriptions and references from at least three projects with similar size, type, and scope. These projects should demonstrate the experience of the project team and need to have been completed in the past three years. On each project, list who was the project manager and other key personnel. Also include the year the project was complete and a fee for the services.

4. Proposed schedule to complete the work identified in the scope of work. Describe any schedule constraints.

5. Proposed price to complete the scope of work. Costs for additional work beyond the included scope should be presented on an hourly basis per individual working on the project, plus expenses.

6.1 Terms and Conditions

Summit county reserves the right to reject any and all proposals and waive irregularities

Fax (435) 336-3043 and informalities in the submittal and evaluation process. This solicitation for Consultant services does not obligate Summit County to pay any costs incurred by respondents in the preparation and submission of a proposal. This solicitation does not obligate Summit

County to accept or contract for any expressed or implied services. Furthermore, Summit

County reserves the right to award the contract to the next most qualified consultant if the selected consultant does not execute a contract within 30 days after the award of proposal.

6.2 Proposal Evaluation

Proposals will be evaluated based on the following criteria with weighted scoring:

• Qualifications and experience of key personnel assigned to the project – 25%

• Firms relevant experience on similar projects – 25%

• Proposed fee – 50%

6.3

Negotiations

In an effort to manage the resources available for this project, the County may find it necessary to negotiate tasks, include contingencies for additional meetings, and address other factors identified by the consultant not contemplated in this document or the County’s standard agreement.

6.4 Contract/Agreement Approval

The Contract/Agreement Approval will be presented to the County Manager for approval.

Please provide a copy of the attached County agreement to your legal team and insurance provider prior to selection. This will expedite the process. A Notice to Proceed will not be granted until the contract is signed, and all insurance requirements are satisfied.

EXHIBIT A: DRAWING NOT TO SCALE

N

MEMORANDUM

ADDENDUM No. 1

November 25, 2025

To: Hallam Rd Extension Civil Design – RFP Applicant

From: Jacob Harris, Project Engineer

This addendum is issued to add a missed section to 4. Scope of Services adding:

1. There is currently no right-of-way platted through the parcel (owned by Francis City) and the engineering company will need to provide a plat for the right-of-way after we complete the alignment and design.

You must acknowledge this Addendum by signing below, and including it in your Bid Proposal. Any proposal submitted without acknowledging the Addendum will be rejected.

If you have any questions, please contact me.

Contractor

Signature