5-RFP 05 Verification of Authorized Offeror Form.pdf

This is a Verification of Authorized Offeror Form from the Incorporated County of Los Alamos Procurement Division in New Mexico, designed to document the authorized representative who will obligate the selected offeror in delivering services to the County. The form requests submission of the authorized officer's name, title, and signature, along with the organization's legal name, state of incorporation, contact information including email and telephone number, mailing and physical addresses, and federal tax identification number. Additionally, the form requires identification of the contract manager with printed name, title, and email address. This form is associated with the County Clerk's Office procurement for a Records Management System (RMS) that will support current and future operational requirements as the existing agreement approaches expiration.

The RMS procurement aims to ensure compliance with New Mexico statutory requirements for recording and indexing land, marriage, probate, and government records while supporting high-volume document imaging, data migration, and AI-assisted indexing with optical character recognition and redaction capabilities. The system must integrate with the County's financial and Assessor systems, maintain permanent retention in non-proprietary archival formats, and provide a secure public portal for online searching, viewing watermarked images, and purchasing certified copies. The solution will also include subscription-based access for title companies, authorized internal County employee access, and an online marriage application module with electronic signature capture to streamline processing operations.