5-PMA 2020 03504 Final.pdf
PDF 2 MB Posted
- Solicitation number
- RFP-RC-2025-022
- Issued by
- Rockland County, New York
About this file
This document is a Consultant Agreement between the County of Rockland, New York, specifically the Rockland County Workers' Compensation Plan, and PMA Management Corp., a third-party administrator for workers' compensation claims. The contract, initiated on January 11, 2021, is for claims administration services as outlined in RFP-RC-2020-018, with a term from December 1, 2020, through November 30, 2025. The County reserves the right to terminate the contract with 30 days' written notice, and the agreement covers workers' compensation and NYSGML 207c claims administration for the County of Rockland, Rockland Community College, and Rockland County Sewer District No. 1.
The contract includes a graduated pricing structure with annual fees increasing from $120,000 in the first year to $129,890 in the fifth year, with PMA providing comprehensive claims management services. These services include claims processing, investigation, medical cost containment, return-to-work program management, fraud prevention, and detailed reporting. The agreement requires PMA to maintain various insurance coverages, including commercial general liability, professional liability, and workers' compensation insurance. The pricing also includes provisions for medical cost containment, with PMA targeting 15% savings, and includes optional services such as web imaging, case management, and risk control consulting at specified hourly rates.
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Text version
Federal ID #23-2652239
CONSULTANT AGREEMENT
THIS AGREEMENT made the 11th day of January, 2021, by and between the COUNTY OF ROCKLAND, a municipal corporation of the State of New York, having its principal office at 11 New Hempstead Road, New City, New York 10956, hereinafter referred to as "COUNTY" on behalf of THE ROCKLAND COUNTY WORKERS' COMPENSATION PLAN, hereinafter referred to as the "PLAN" which was created by the Rockland County Legislature in 1980, pursuant to Article 5 of the Workers' Compensation Law, having its principal office at 18 New Hempstead Road, New City, New York 10956, and PMA MANAGEMENT CORP., with offices located at 5789 Widewaters Parkway, Dewitt, New York 13214, hereinafter referred to as "PMA" or "CONSULTANT", in the following manner:
W I T N E S S E T H :
WHEREAS, the COUNTY and the PLAN are desirous of entering into an agreement with CONSULTANT for services as requested by the Plan in RFP-RC-2020-018; and
WHEREAS, the Rockland County Legislature by Resolution No. 475 of 2020 approved an Agreement with CONSULTANT for the purposes set forth herein, and
WHEREAS, the Rockland County Charter, Article III, Section 3.02(u) authorizes the County Executive to execute this Agreement, and
WHEREAS, CONSULTANT has the skills, experience, expertise and independence necessary to provide the COUNTY and the PLAN with the services contracted for.
NOW THEREFORE, the parties hereto, in consideration of the covenants, agreements, terms and conditions herein contained, do agree as follows:
1. SERVICES: The CONSULTANT shall render and perform services for and to COUNTY and the PLAN, as set forth in RFP-RC-2020-018. Portions of these documents are attached hereto, respectively as Schedule "B", itemizing the scope of services and in CONSULTANT's Response to RFP-RC-2020-018 as Schedule “C”., and other obligations which CONSULTANT is bound to perform.
2. TERM: The term of this contract shall be from December 1, 2020, through November 30, 2025. The COUNTY and/or the PLAN shall have the right to terminate this contract at any time for any reason, prior to the date of expiration, upon written notice no later than thirty (30) days prior to the date of termination.
3. PAYMENT: a) The PLAN agrees to pay CONSULTANT and CONSULTANT agrees to accept PMA has agreed to payment terms of $120,000 for the first year; $122,000 for the second year; $124,848 for the third year; $127,345 for the fourth year and $129,890 for the
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