5-NW-BC043 Sucia Island Floating Pumpout Pile Installation-Specs.pdf

S890-BC043-2026

May 05, 2026

INVITATION TO BID

PUBLIC WORKS

PROJECT NUMBER

NW-BC043

PROJECT MANUAL

FOR

FLOATING PUMPOUT STATION PILE INSTALLATION

AT

SUCIA ISLAND MARINE STATE PARK

IN

SAN JUAN COUNTY

BID OPENING: 1:00 P.M., TUESDAY, JUNE 16, 2026

Bidders are required to submit bid prices electronically through the State

Parks Public Opportunities-MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com

**BIDS WILL BE OPENED WITHIN THREE BUSINESS DAYS**

WASHINGTON STATE PARKS & RECREATION COMMISSION

300 DESMOND DR SE

LACEY WA 98503

POST OFFICE BOX 42650

OLYMPIA, WASHINGTON 98504-2650

https://mrscrosters.bonfirehub.com/

TECHNICAL SPECIFICATIONS STAMP PAGE

Mott MacDonald Restricted

The following sections of the Technical Specifications contained, herein, have been prepared by or under the supervision of the licensee described under “Prepared by” in the following table:

Section No. Section Name Prepared by

Evan Edgecomb, Mott MacDonald

050500 GALVANIZING

316216 STEEL PILE

TABLE OF CONTENTS - 1

“ADVERTISEMENT FOR BID" LETTER

INVITATION TO BID .................................................................................................................. i-iv

INSTRUCTIONS TO BIDDERS ....................................................................................... 19 pages

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS ........................................................... 5 pages

BID PROPOSAL FORM ..................................................................................................... 9 pages

SUMMARY OF PAY ITEMS AND QUANTITIES ............................................................... 2 pages

GENERAL CONDITIONS ................................................................................................ 43 pages

STATE AND FEDERAL PREVAILING WAGE STATEMENT .............................................. 1 page

DIVISION 1 – GENERAL REQUIREMENTS

010000 – General Requirements ........................................................................... 4 pages 010099 – Construction Surveying ........................................................................ 10 pages 013300 – Submittal Procedures ............................................................................. 4 pages 013501 – Inadvertent Discoveries of Cultural Resources & Human Skeletal Remains ...... 1 page 014000 – Quality Requirements ............................................................................. 8 pages 014100 – Regulatory Requirements ...................................................................... 3 pages 014200 – References ............................................................................................. 3 pages 015000 – Temporary Facilities and Controls ......................................................... 7 pages 015719 – Environmental Controls .......................................................................... 9 pages 016000 – Product Requirements ........................................................................... 3 pages 017419 – Construction Waste Management and Disposal ...................................... 1 page 017700 – Closeout Procedures .............................................................................. 4 pages

DIVISION 5 – METALS

050500 – Galvanizing ............................................................................................ 4 pages

DIVISION 31 – Earthwork

316216 – Steel Pile .............................................................................................. 13 pages

APPENDIX A – ENVIRONMENTAL PERMIT DOCUMENTS

Appendix A.1 – SEPA Determination of Non-Significance ................................... 26 pages

Appendix A.2 – San Juan County Shoreline Substantial Development Permit LANDUSE- 22-0019 ................................................................................................................ 18 pages

Appendix A.3 – Marine Mammal Monitoring Plan .................................................. 7 pages

Appendix A.4 – Marbled Murrelet Monitoring Plan ............................................... 19 pages

TABLE OF CONTENTS - 2

Appendix A.5 – WDFW HPA 2022-4-101+01 (Application ID: 27280) ................... 6 pages

Appendix A.6 – DNR Aquatic Lands Lease No. 20-105889 ................................. 47 pages

Appendix A.7 – USACE Letter of Permission NWS-2022-61 ................................. 5 pages

Appendix A.7a – Project Notification Summary Sheet ............................... 6 pages Appendix A.7b – General Construction Measures and Essential Fish Habitat Conservation Measures ........................................................................... 15 pages Appendix A.7c – Project Design Criteria #5 ............................................... 5 pages Appendix A.7d – Habitat Improvement Plan .............................................. 7 pages Appendix A.7e – Letter of Permission General Conditions ........................ 6 pages Appendix A.7f – Certificate of Completion .................................................. 2 pages Appendix A.7g – Biological Evaluation and Essential Fish Habitat Assessment ................................................................................................................. 61 pages Appendix A.7h – Eelgrass and Macroalgae Verification Survey ................ 4 pages Appendix A.7i – Permit Drawings ............................................................... 6 pages

Appendix A.8 – Inadvertent Discoveries of Cultural Resources and Human Skeletal Remains Plan ...................................................................................................... 11 pages

APPENDIX B – GEOTECHNICAL REPORT

Appendix B – Geotechnical Engineering Services Report, Sucia Island State Park Improvements, San Juan County, Washington .................................................... 32 pages

END OF SECTION

Diana Dupuis, Director

STATE OF WASHINGTON

WASHINGTON STATE PARKS AND RECREATION COMMISSION

300 Desmond Dr SE • Lacey, WA 98503 • PO Box 42650 • Olympia, WA 98504-2650 • (360) 902-8500

Internet Address: http://www.parks.wa.gov

Public Works — State Parks Page 1

ADVERTISEMENT FOR BID

Sealed bids will be received for the following project:

PROJECT NUMBER: NW-BC043

PROJECT TITLE: Sucia Island Marine State Park – Sucia Island Floating Pumpout Station Pile Installation

PROJECT DESCRIPTION: This project includes the following actions:

1. Provide all materials, labor, and equipment necessary to procure and install two galvanized steel piles for the Sucia Island Marine State Park Pumpout Station.

2. Installation of the Owner-furnished floating pumpout barge.

PROJECT LOCATION: Fossil Bay at Sucia Island State Park.

48.75042868299445, -122.90041448676715 in San Juan County

ESTIMATED BID RANGE: $377,100.00 - $460,900.00

PROJECT REPRESENTATIVE: Jonathan Gibson

PROCUREMENT COORDINATOR Jason Bologna

PREBID WALKTHROUGH: 9:30 AM on Wednesday, May 27, 2026. A virtual pre-bid meeting for this project will be held via Microsoft Teams.

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2587868006078 5?p=SE9MTegGrjUcA5yvh0 Meeting ID: 258 786 800 607 85 Passcode: Uq2vr2mF Need help? | System reference Dial in by phone +1 564-999-2000,,990015989# United States, Olympia

(833) 322-1218,,990015989# United States (Toll-free) Find a local number Phone conference ID: 990 015 989#

SUBMITTAL DUE DATE/TIME: 1:00 PM on Tuesday, June 16, 2026.

https://www.google.com/maps/place/48%C2%B040'43.0%22N+123%C2%B012'08.1%22W/@48.7516303,-122.9017317,627m/data=!3m1!1e3!4m4!3m3!8m2!3d48.6786038!4d-123.2022507?entry=ttu&g_ep=EgoyMDI2MDUwNi4wIKXMDSoASAFQAw%3D%3D https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F25878680060785%3Fp%3DSE9MTegGrjUcA5yvh0&data=05%7C02%7CJason.Bologna%40parks.wa.gov%7C0f97538ae7794e954f0808deac644934%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639137743891286991%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=bqMdmsCNK0iR7SlgRkfmv%2FU8%2F1GqvHlRub%2BGHL9Y9rQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F25878680060785%3Fp%3DSE9MTegGrjUcA5yvh0&data=05%7C02%7CJason.Bologna%40parks.wa.gov%7C0f97538ae7794e954f0808deac644934%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639137743891286991%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=bqMdmsCNK0iR7SlgRkfmv%2FU8%2F1GqvHlRub%2BGHL9Y9rQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Faka.ms%2FJoinTeamsMeeting%3Fomkt%3Den-US&data=05%7C02%7CJason.Bologna%40parks.wa.gov%7C7c9c828dd87e45955a5b08de84380551%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639093573305842455%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IpHnEoyovoNE1MkYklfXDNosEsakJSY2S7t5McMG30Y%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_NDE1MTJiZjktNWI2Ny00MmNiLTkzMzMtZmU5NzM4NjY3NmJm%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252211d0e217-264e-400a-8ba0-57dcc127d72d%2522%252c%2522Oid%2522%253a%25229812a664-fbf8-483f-b9b4-fdb69becd0ef%2522%257d&data=05%7C02%7CJason.Bologna%40parks.wa.gov%7C7c9c828dd87e45955a5b08de84380551%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639093573305861273%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=qErLchqfxvE%2BDcIbQMeb0lScxgr4nzhZam6cf%2Fxxngw%3D&reserved=0 tel:+15649992000,,990015989 tel:8333221218,,990015989 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F811a9140-4f87-4b3b-b4e5-c0df12d33f3f%3Fid%3D21080324&data=05%7C02%7CJason.Bologna%40parks.wa.gov%7C7c9c828dd87e45955a5b08de84380551%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C639093573305879273%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3rc%2B4WzjU64CMY%2F2CM4u3hYZjqxHGI2CT123QNVu%2BoM%3D&reserved=0

Letter of Advertisement Thursday, May 14, 2026

Public Works — State Parks Page 2

ELECTRONIC BIDDING: Bidders are required to register as vendors on the MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com to be eligible to submit bids. All bid submissions must be completed electronically through the State Parks Public Opportunities section of the portal. Bidders must use the official Bid Proposal Form, provided as part of the electronic bid documents, ensuring that all required fields are properly filled out and submitted before the deadline. (See Bonfire support details further down.)

PLANS, SPECIFICATIONS, ADDENDA, AND PLAN HOLDERS LIST: Contractors can access plans and specifications through the State Parks Public Opportunities-MRSC Bonfire Procurement Portal at https://mrscrosters.bonfirehub.com/portal.

Important: Bidders are encouraged to “Register as a Prime/GC Interest” on the project details page of the MRSC Rosters Bonfire Procurement Portal to be placed on the Bidders List. This service is free for Prime Bidders, Subcontractors, and Vendors interested in bidding on this project.

Additionally, plans and specifications are available through Builders Exchange Washington, Inc.

at http://www.bxwa.com. Posted Projects”; “Public Works”, “Washington State Parks and Recreation. Bidders have the option to access Bid Documents, including Specifications and Drawings, at www.parks.wa.gov/contracts by clicking on the Construction Projects link for reference purposes. However, the official channel for bid notifications and addenda is the State Parks Public Opportunities-MRSC Rosters Bonfire Portal, and bidders should rely on it for the most up-to-date information.

PLANS MAY ALSO BE VIEWED THROUGH: Associated Builders And Contractors, Spokane WA; Tri City Construction Council, Kennewick WA; Daily Journal of Commerce, Seattle WA;

Weekly Construction Reporter, Bellingham WA; Daily Journal Of Commerce Plan Center, Portland OR; Lower Columbia Contractor Plan Center, Longview WA; Abadan Spokane Plan Center, Spokane WA; ARC Document Solutions, Seattle, WA; Associated General Contractors, Boise, ID; Dodge Construction, Bedford, MA; Hermiston Plan Center, Hermiston, OR; Contractor Plan Center, Clackamas, OR; Wenatchee Plan Center, Wenatchee, WA; Spokane Regional Plan Center, Spokane, WA; Associated General Contractors, Spokane, WA; Walla Walla Valley Plan Center, Walla Wall, WA; Yakima Plan Center, Yakima, WA.

TECHNICAL QUESTIONS regarding this project shall be directed to: Jonathan Gibson, Project Representative at (360) 707-8264 or jonathan.gibson@parks.wa.gov.

BID RESULTS will be published on the State Parks Public Opportunities-MRSC Rosters Bonfire Portal https://mrscrosters.bonfirehub.com/portal following the bid deadline and in the Construction Projects section at www.parks.wa.gov/contracts after the bid submittal. This practice ensures that those involved and interested can readily view bid outcomes, enhancing transparency and efficiency in the bidding process.

PART OF THIS PROJECT IS FUNDED through a federal sub‑recipient grant from the Federal Government. As part of federal grant oversight, the funding agency must review the bid https://mrscrosters.bonfirehub.com/ https://mrscrosters.bonfirehub.com/portal http://www.bxwa.com/ http://www.parks.wa.gov/contracts mailto:rob.kirkwood@parks.wa.gov https://mrscrosters.bonfirehub.com/portal http://www.parks.wa.gov/contracts

Public Works — State Parks Page 3 tabulations and the apparent low bidder prior to award, which may extend the overall timeline for issuing the contract.

DUAL COMPLIANCE PREVAILING WAGES REQUIREMENTS (RCW 39.12 / DAVIS-BACON)

apply to part of this Public Works project funded with federal dollars, both the Washington State Prevailing Wage and the Federal Davis-Bacon Wage requirements apply, and Contractors must pay the higher rate for each classification, with bidders responsible for verifying and using the most recent state wage rates as of the bid submittal date.

BIDDER RESPONSIBILITY will be evaluated for this project. In determining bidder responsibility, the Agency shall consider an overall accounting of the criteria set forth in Division 00 – Supplemental Responsibility Criteria. Please direct questions regarding this subject to the Project Representative.

SUBCONTRACTOR LISTINGS: Per RCW 39.30.060, when the bid proposal combined with any alternates totals one million dollars or more, the Bidder must list the Subcontractors they intend to use for structural steel, rebar installation, heating, ventilation, and air conditioning (HVAC), plumbing, and electrical work on the Subcontractor Utilization List form for this project.

ACCESS EQUITY: The successful Bidder is required to complete their vendor registration in Access Equity, a secure B2GNow online vendor management system. Prime Contractors already registered with B2GNow for any public entity must ensure their information is up to date. The system can be accessed either directly at https://omwbe.diversitycompliance.com/ or via the Office of Minority and Women’s Business Enterprises (OMWBE) website at https://omwbe.wa.gov/.

FOR THIS PROJECT, VOLUNTARY DIVERSITY GOALS HAVE BEEN SET: 10% for Minority Business Enterprises (MBE), 6% for Women’s Business Enterprises (WBE), 5% for Washington Small Businesses, and 5% for Veteran-owned businesses. While meeting these goals is not mandatory, it is strongly encouraged to promote diversity in business participation.

Bidders may contact the Office of Minority and Women's Business Enterprise (OMWBE) at:

http://omwbe.wa.gov/ to obtain information on certified firms. Bidders may also utilize Washington Small Businesses registered in WEBS at https://pr-webs-vendor.des.wa.gov/ and Veteran-owned Businesses at https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search.

Washington State Parks reserves the right to accept or reject any or all proposals and to waive informalities.

STATE OF WASHINGTON

PARKS AND RECREATION COMMISSION

CONTRACTS AND GRANTS

For assistance with the Bonfire Vendor Registration Process, please visit the following link:

Vendor Registration Support https://omwbe.diversitycompliance.com/ https://omwbe.wa.gov/ http://omwbe.wa.gov/ https://pr-webs-vendor.des.wa.gov/ https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search https://customer.eunasolutions.com/public/s/article/vendor-registration

Public Works — State Parks Page 4

For guidance on the Bonfire Bid Submission Process, refer to this link: Bid Submission Support

Additional Bonfire Vendor Support resources, including support articles and instructional videos, are available at: Bonfire Vendor Support

If vendors experience any technical issues, they can contact Bonfire Support via email at support.bonfire@eunasolutions.com.

https://customer.eunasolutions.com/public/s/article/creating-and-uploading-a-submission https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub mailto:support.bonfire@eunasolutions.com

INVITATION TO BID - i

INVITATION TO BID

1.1 SPECIAL NOTICE(S)

A. The environmental permits allow work below the Ordinary High-Water Line between September 1, 2026 and February 15, 2027.

B. In accordance with Governor’s Executive Order 21-02, the Contractor shall follow the Inadvertent Discovery Plan provided in the Environmental Permits Section during all project activities.

C. The Contractor is responsible for recruiting, hiring, paying, lodging, transporting, and coordinating with biologists qualified to execute the Marine Mammal Monitoring Plan and the Marbled Murrelet Monitoring Plan provided in the Environmental Permits Section.

D. Pile installation is to occur during daylight hours.

E. If visible turbidity exceeds the 150-foot allowable temporary mixing zone during rock socket drilling, the Contractor shall install a silt curtain, which must stay in place until suspended solids have settled out of the water column.

F. General Construction Measures, Project Design Criteria, Essential Fish Habitat Conservation Measures, and monitoring and/or reporting requirements are identified in the Notification Summary Sheet dated November 1, 2022 (NMFS Reference Number WCRO-2019-04086; USFWS Reference Number 2022-0048454).

G. The Contractor is permitted to use the pumpout barge as a pile-driving template to help ensure proper pile spacing and pile-hoop clearances only if the Contractor properly protects the pumpout barge from damage using measures approved by the Owner. Any damage to the pumpout barge arising from the Contractor’s actions or negligence shall be repaired to the Owner’s satisfaction at no additional cost to the Owner.

H. This project is funded in part with Federal Grant money. To comply with that grant’s conditions, the galvanized steel piles for Bid Item 5, identified as Piles F1 and F2 on Sheet 7 of the Drawings, shall adhere to the requirements of the Infrastructure Investment and Jobs Act (P.L. 117-58), or Building America, Buy America Act (BABA).

All iron and steel used in Piles F1 and F2 shall be produced in the United States. All manufacturing processes for Piles F1 and F2, from the initial melting stage through the application of coatings, shall occur in the United States. The steel for this project shall be produced domestically.

I. Federal Compliance Certification is required on the Consolidated Federal Compliance Certification form.

J. DUAL COMPLIANCE PREVAILING WAGES REQUIREMENTS (RCW 39.12 / DAVIS

BACON) apply to part of this Public Works project funded with federal dollars, both the Washington State Prevailing Wage and the Federal Davis Bacon Wage requirements apply, and Contractors must pay the higher rate for each classification, with bidders responsible for verifying and using the most recent state wage rates as of the bid submittal date.

INVITATION TO BID - ii

1.2 DESCRIPTION OF WORK

A. This project includes the following actions:

1. Provide all materials, labor, and equipment necessary to procure and install two galvanized steel piles for the Sucia Island Marine State Park Pumpout Station.

2. Installation of the Owner-furnished floating pumpout barge.

B. This project EXCLUDES fabrication of the floating pumpout barge shown in the drawings. The floating pumpout barge has been fabricated under a separate contract and is currently staged at Cornet Bay in Deception Pass State Park. The Owner is responsible for transporting the pumpout barge to Sucia Island State Park.

1.3 LOCATION OF PROJECT

A. The project is located in Fossil Bay at Sucia Island State Park.

1.4 TECHNICAL QUESTIONS

A. Direct project questions to:

Jonathan Gibson, Project Representative at Jonathan.Gibson@parks.wa.gov

1.5 PRE-BID PROJECT SITE TOUR

A. The project site is open to the public. Prospective bidders are encouraged to visit it at their convenience to become familiar with the project’s existing conditions and the proposed Work.

B. An optional pre-bid meeting will be held virtually over Microsoft Teams:

DATE: Wednesday, May 27, 2026

TIME: 9:30 AM Pacific Time

LOCATION:

Virtual Meeting Over Microsoft Teams: To join online:

https://teams.microsoft.com/meet/25878680060785?p=SE9MTegGrjU cA5yvh0 Meeting ID: 258 786 800 607 85 Passcode: Uq2vr2mF

To join by phone:

+1 564-999-2000,,990015989# United States, Olympia

(833) 322-1218,,990015989# United States (Toll-free) Phone conference ID: 990 015 989#

1.6 BID OPENING

A. Bidders must be registered as vendors through the MRSC Bonfire Procurement Portal mailto:Jonathan.Gibson@parks.wa.gov https://teams.microsoft.com/meet/25878680060785?p=SE9MTegGrjUcA5yvh0 https://teams.microsoft.com/meet/25878680060785?p=SE9MTegGrjUcA5yvh0 tel:+15649992000,,990015989 tel:8333221218,,990015989

INVITATION TO BID - iii https://mrscrosters.bonfirehub.com/portal, which is free to sign up for, before submitting their bids electronically through the State Parks Public Opportunities section of the same portal. All bids must be submitted using the Bid Proposal Form, provided as part of the electronic bid documents. Submissions must fully comply with the requirements outlined in Sections 3.1 and 4.1 of the Instructions to Bidders. Bids are due at 1:00 p.m., Tuesday, June 16, 2026. Late submissions will not be accepted.

B. The Agency does not guarantee a specific timeframe for the public release of bid results;

however, they are typically available within three business days of the bid opening, often on the same day. Bid results can be accessed through the MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal and public notices. Additionally, they may be available on the Washington State Parks website at www.parks.wa.gov/contracts under "Construction Projects – Public Works Bid Results." Bid results may also be shared through Plan Centers, but Bidders should note that the State Parks Public Opportunities - MRSC Rosters Bonfire Procurement Portal serves as the official release point for the Bid Tabulation or Bid Record for this solicitation.

C. The Agency reserves the right to accept or reject all bids and to waive informalities. The Bidder will allow 60 days from bid opening date for acceptance of its bid by the Agency.

1.7 COVID 19

A. COVID-19 Refer to the Department of Labor & Industries website for requirements regarding any safety plans needed. Novel Coronavirus Outbreak (COVID-19) Resources (wa.gov)

1.8 FOR INFORMATION ON:

A. Bidder Responsibility: Bidder responsibility will be evaluated for this project. In determining bidder responsibility, the Agency will consider an overall assessment of the criteria outlined in Division 00 – Instructions to Bidders.

For any questions regarding this topic, please contact the Project Representative or submit a vendor discussion through the State Parks Public Opportunities - MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. To ensure consideration, all inquiries must be received at least seven (7) working days before the bid opening date.

B. Reciprocal Preference: See Instructions to Bidders 11.1 Reciprocal Preference for Resident Contractors.

C. Apprenticeship Requirements: For projects estimated at or over $1,000,000, Apprenticeship Participation, Mandatory 15 percent apprentice labor, see Instructions to Bidders 5.1B Apprenticeship Participation.

D. Subcontractor Listings: When the base bid combined with any alternates totals $1,000,000 or more, the Bidder must list the Subcontractors they intend to use for structural steel, rebar installation, heating, ventilation, and air conditioning (HVAC), plumbing, and electrical work on the Subcontractor Utilization List form for this project, https://mrscrosters.bonfirehub.com/portal https://mrscrosters.bonfirehub.com/portal http://www.parks.wa.gov/contracts https://www.lni.wa.gov/agency/outreach/novel-coronavirus-outbreak-covid-19-resources https://www.lni.wa.gov/agency/outreach/novel-coronavirus-outbreak-covid-19-resources

INVITATION TO BID - iv see Instructions to Bidders 5.1A Subcontractor Listing.

E. MWBE goals: See Instructions To Bidders 12.1 Minority And Women's Business Enterprise (MWBE) Utilization. For Veteran-Owned and Small Business utilization, see Instruction to Bidders 12.2.

F. Modification of Bid: See Instructions to Bidders 6.3 Modification of Bid.

G. Withdrawal of Bid: See Instructions to Bidders 6.4 Withdrawal of Bid.

H. Bid Guarantee: See Instructions to Bidders 4.1 Bid Bond. No particular bid bond form is required.

I. Bid Tabulation and Bid Record: See Instructions to Bidders 7.1B for Bid Tabulation, Bid Record, and Announcement of Apparent Low Bid.

J. Records Request: All submitted bids are subject to public records request once the lowest bidder has been determined and officially announced. See Instructions to Bidders 7.1D Records Request.

1.9 ACCESSIBILITY

A. Sites may not be fully accessible to people with disabilities. Please contact the Project Representative at least five (5) days prior to scheduled pre-bid tour if special accommodation is required for your attendance.

END OF SECTIONt

WASHINGTON STATE PARK AND RECREATION COMMISSION

PUBLIC WORKS PROJECT

INSTRUCTIONS TO BIDDERS - 1

1.1 BIDDER DEFINED

A. A "Bidder" is an entity or person who submits a bid proposal for the work described in the contract documents.

B. The Bidder must be registered with the Washington State Department of Labor and Industries in accordance with RCW 18.27.020. The contractor registration number, expiration date, Uniform Business Identifier (UBI) number, and federal tax identification number must be entered in the applicable spaces on the Bidder Compliance Form within the Bid Proposal Form.

2.1 EXAMINATION OF THE WORK SITE AND BIDDING DOCUMENTS

A. Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and road; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during the work.

The bidder also acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including exploratory work done by the Owner, as well as from the drawings and specifications made a part of this contract. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

B. No statement by any officer, agent, or employee of the Owner pertaining to the physical conditions of the site of the work will be binding on the Owner other than those statements issued in the contract documents.

C. Bidders shall promptly notify the Owner of ambiguities, inconsistencies, or errors, if any, which they may discover upon examination of the Bidding Documents or of the site and local conditions.

D. Interpretations and Clarifications

1) Prospective Bidders seeking clarification or interpretation of the solicitation, drawings, or specifications must submit a written request to the Project Representative listed in the Invitation to Bid or through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal by submitting a vendor discussion. Requests must be received at least seven (7) working days prior to the bid deadline to be considered.

2) Any Owner responses that do not modify the Scope of Work outlined in the contract documents may be posted on the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal prior to the bid submission deadline. Such clarifications will not be considered part of the contract documents and do not need to be acknowledged by Bidders in their Bid Proposal Form. The Owner retains sole discretion to determine whether a clarification or interpretation affects the Scope of Work and requires inclusion in the Contract Documents.

INSTRUCTIONS TO BIDDERS - 2

3) Changes to the Scope of Work or schedule described in the contract documents will only be issued as written ADDENDA.

4) Oral interpretations or clarifications are not legally binding.

E. Substitutions

1) The product, equipment, materials, or methods described or noted within the Bidding Documents, whether currently available or not, are to establish a standard of quality, function, appearance and dimension. A proposed substitution shall have equal attributes in all respects.

2) No substitution will be considered unless a written request for approval is submitted by the Contractor, after Award, in accordance with the applicable provisions of Section 012500 of the specifications. If no Section 012500 is available, then see section 016000 Product Requirements, sub-section 1.5. Each such request shall describe the proposed substitution in its entirety including name of the material or equipment, drawings, catalog cuts, performance or test data and all other information required for an evaluation. The submittal shall also include a statement noting all changes required in adjoining, dependent or other interrelated work necessitated by the incorporation of the proposed substitute. The Bidder shall bear the burden of proof of merit of the proposed substitution.

The Project Representative’s decision of approval or disapproval of a proposed substitution shall be final.

3.1 BID PROPOSAL

A. Bidders must be registered as vendors through the MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. All bid submissions must be made through the State Parks Public Opportunities section on the same portal. The individual who signs and submits the bid through the Bonfire Portal must be an authorized designee responsible for the bid submission.

B. All bidders for Small Works Projects must be currently registered on the MRSC Small Works Roster (vendor list) found http://mrscrosters.org/.

C. Bidders are required to submit bid prices electronically through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal. Submissions must be completed using the Bid Proposal Form, provided as part of the electronic bid proposal documents. The Bid Proposal Form is a spreadsheet consisting of four tabs:

1. Bidder Compliance Form

2. Bid Form

3. MWBE

4. Subcontractor Utilization (if applicable)

All fields in the Bid Proposal Form tabs must be properly and completely filled out to ensure compliance. Failure to fill in all required fields may result in the bid being deemed non-responsive.

http://mrscrosters.org/

INSTRUCTIONS TO BIDDERS - 3

The Bidder Compliance Form must include the Bidder's full and complete address and information, typed in the spaces provided. The Bid Form must be electronically signed in the firm’s name, and a typewritten name is acceptable as an electronic signature, provided it complies with electronic submission requirements.

Once the Bid Proposal Form is completed, it must be uploaded in its original form to the appropriate section of the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. Bidders are reminded to thoroughly review their submission before uploading to ensure compliance with all instructions and requirements. Incomplete submissions will be deemed non-responsive.

D. Except as otherwise provided in these instructions, bid proposals that are incomplete, or that are conditioned in any way, or that contain alterations, or items not called for in the contract documents, or that do not conform to the call for bids, may be rejected as non-responsive at the discretion of the Owner unless the law requires that the omission be deemed non-responsive, in which case the bid will be rejected as non-responsive. Only the amounts and information asked for on the Bid Proposal Form and the plans and specifications furnished will be considered as the bid. Bid amounts include all taxes imposed by law, except for Washington Sales Tax unless noted otherwise.

E. Each Bidder must submit their bid exactly as specified and as provided in the Bid Proposal Form. Bidders are required to include bids for all alternates if alternates are indicated on the Bid Form. For alternates that have no charge, the Bidder must type “$0.00” in the column for the unit price on the Bid Form.

F. Bidders shall acknowledge receipt of any ADDENDA to the solicitation for bids on the Bid form.

Failure to do so may result in the bid being declared non-responsive.

G. Substitute bid forms will not be considered unless this solicitation authorizes their submission.

H. The bid prices listed in the Bid Form must include all labor, materials, equipment, overhead, and compensation necessary to complete the work for each item, while the costs for the building permit and public utility hookup fees will either be reimbursed directly to the Contractor or paid by the Owner to the permitting agency and therefore should not be included in the bid amount.

I. The low Bidder, for purposes of award, shall be the responsive and responsible Bidder offering the low aggregate amount for the base bid item, plus additive or deductive bid alternates selected by the Owner, and within funds available for the project. The Bidder agrees to hold all bid alternate prices for sixty (60) days from date of bid deadline.

4.1 BID GUARANTEE: BID BOND

A. A bid bond is not required when the total bid amount, including the base bid and all additive alternates, is $35,000.00 or less. In such cases, instead of providing a bid bond, Bidders must complete and upload the Bid Bond Requirement Statement as part of their bid submission.

This ensures compliance with the bidding requirements for projects below the $35,000.00 threshold.

B. When the sum of the base bid plus all additive alternates is greater than $35,000.00, a bid guarantee in the amount of 5% of the base bid amount is required. Failure of the Bidder to provide bid guarantee when required shall render the bid non-responsive.

INSTRUCTIONS TO BIDDERS - 4

C. Acceptable forms of bid guarantee are: A bid bond. A scanned copy (e.g., PDF) of the bid bond must be uploaded to the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal (https://mrscrosters.bonfirehub.com/portal) along with your bid response to the Owner.

See also, Section 6.1 SUBMISSION OF BID.

D. The Bidder will allow 60 days from bid deadline for acceptance of its bid by the Owner.

E. Should the successful Bidder fail to enter into a contract and furnish a satisfactory performance bond within 15 days after receiving properly prepared contract forms from the Owner, the bid bond may be forfeited as liquidated damages for advertisements and administration of bid procedures. Additionally, the Owner reserves the right to terminate the contract award.

F. Bid bonds must be held for the three low bids for 30 days or until a contract is executed with the successful Bidder. All other bid bonds will be released or returned to the Bidders within 15 days of the bid deadline.

5.1 REQUIREMENTS FOR PROJECTS ESTIMATED AT $1,000,000.00 OR MORE

A. SUBCONTRACTOR LISTING

Pursuant to RCW 39.30.060, if the base bid combined with the sum of the alternates is one million dollars ($1,000,000.00) or more for the construction, alteration, or repair of any public building or public work of the state, the Bidder shall submit the names of subcontractors with whom the Bidder, if awarded the contract, will subcontract for performance of the work of heating, ventilation and air conditioning (HVAC), plumbing, electrical, structural steel installation, and rebar installation, or to name itself for the work.

1. Submission Deadlines:

• HVAC, Plumbing, and Electrical: The names of subcontractors and proof of license for these trades (or the Bidder's own name and proof of license) must be submitted at the published bid submittal time. Errors identified by the Owner in the proof of license information may be corrected by the Bidder within 48 hours of submission.

• Structural Steel and Rebar: The names of subcontractors for these trades may be submitted at the published bid submittal time but must be submitted no later than 48 hours after the published bid submittal time.

2. The Bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the Bidder must indicate which subcontractor will be used for which alternate.

3. The Bidder can name itself for the performance of the work. Bidders who name themselves to perform the work are expected to perform the work and the Owner reserves the right to reject substitution of the bidder with a subcontractor unless the bidder demonstrates a change in circumstances from the time of bid submission that is outside of the control of the bidder.

4. The Subcontractor Utilization List is intended to discourage bid shopping, not to verify subcontractor qualifications. The Owner does not use the Subcontractor Utilization List as a tool to disqualify or qualify bidders.

5. Substitution of a listed subcontractor (at any tier) before or after the award of the prime https://app.leg.wa.gov/RCW/default.aspx?cite=39.30.060

INSTRUCTIONS TO BIDDERS - 5

contract is prohibited except for the following reasons:

• Refusal of the listed subcontractor to sign a contract with the prime contractor,

• Bankruptcy or insolvency of the listed subcontractor,

• Inability of the listed subcontractor to perform the requirements of the proposed contract or the project,

• Inability of the listed subcontractor to obtain the necessary license, bonding, insurance, or other statutory requirements to perform the work detailed in the contract,

• Refusal or inability to provide a letter of bondability from a surety company, or

• The listed subcontractor is barred from participating in the project as a result of a court order.

Subcontractor listing is not required for Small Works Projects under $350,000.00.

Failure of the Bidder to submit, the names and license numbers of such subcontractors, or to name itself to perform such work, or the naming of two or more subcontractors to perform the same work, or failure to sign the form shall render the bid as non-responsive and therefore void.

B. APPRENTICESHIP PARTICIPATION

In projects estimated to cost one million dollars ($1,000,000.00) or more, be aware that the following requirements will be part of the resulting contract.

Apprenticeship requirements do not apply to Small Works Projects estimated below $350,000.

In accordance with RCW 39.04.320 (Apprenticeship Training Programs), for all public works estimated by the Owner Project Engineer to cost one million dollars or more, the state of Washington requires no less than 15% of the labor hours be performed by apprentices. A contractor or subcontractor may not be required to exceed the 15% requirement. The bid advertisement and Bid Proposal Form shall establish a minimum required percentage of apprentice labor hours compared to the total labor hours. The project’s apprenticeship utilization rate is calculated using the approved affidavits from the L&I portal.

1. Incentives - The Contractor who meets or exceeds this utilization requirement on eligible contracts, will be awarded a monetary incentive described in the Apprentice Utilization Requirements section of the Bid Proposal Form.

2. Penalties - The Contractor who fails to meet the utilization requirement and fails to demonstrate a Good Faith Effort, as outlined below, is subject to penalties described in the Apprentice Utilization Requirements section of the contract Bid Proposal Form.

Contractor will receive an invoice payable to the Owner within 30 days. The contractor will have 30 days to pay the penalty invoice at the time of receipt before the penalty is considered outstanding. Contractors with outstanding apprenticeship penalties may be considered non-responsive.

3. Cost Value - The expected cost value associated with meeting the goal is included in the Base Bid as described on the Bid Proposal Form.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.04.320

INSTRUCTIONS TO BIDDERS - 6

4. Utilization Plan - The Contractor shall provide an Apprentice Utilization Plan (Plan) demonstrating how and when they intend to achieve the Apprenticeship Utilization Requirement. The Plan shall have enough information to track the Contractor’s progress in meeting the utilization requirement. The Contractor shall submit the Plan on the Apprentice Utilization Plan template within 10 business days of Notice to Proceed of the contract and prior to submitting the first invoice. The Contractor shall provide an updated Plan during the course of construction when there are significant changes to the Plan which may affect their ability to meet the requirement.

a) The Plan shall be uploaded to the Department of Labor & Industries’ (L&I):

Prevailing Wage Intents and Affidavit (PWIA) system on L&I’s website.

b) The Plan is not submitted for approval.

c) It is expected that the Contractor will actively seek out opportunities to meet the Apprentice Utilization Requirement during construction even if the Plan indicates a shortfall in meeting the requirement.

d) If the Plan indicates that the Contractor will not attain the Apprentice Utilization Requirement, then Contractor must submit “Good Faith Effort” (GFE) documentation with their Plan to L&I’s PWIA system.

C. APPRENTICESHIP - GOOD FAITH EFFORT (GFE)

1. Good Faith Effort (GFE) documentation shall describe in detail why the Contractor is not or was not able to attain the Apprentice Utilization Requirement.

a) Contractors may submit Good Faith Effort (GFE) documentation at any time during the construction.

b) All GFE documentation must be submitted no later than 30 days before substantial completion.

c) Only the awarding Owner can approve GFEs. The Department of Labor & Industries (L&I) may provide assistance but does not have approval authority

d) The Awarding Owner must document its GFE decision in writing, including any monetary penalty if denied.

e) Good Faith Effort (GFE) documentation must be in signed letter format uploaded to the PWIA system and include:

1. The contract number, title and the apprentice utilization requirements,

2. The amount of apprentice labor hours the contract can or did attain along with the percentage of labor hours,

3. Contractors may receive a GFE credit for graduated Apprentice hours through the end of the calendar year for all projects worked on as long as the Apprentice remains continuously employed with the same Contractor they were working for when they graduated. If an Apprentice graduates during employment on a project of significant duration, they may be counted towards a GFE credit for up to one year after their graduation or until the end of the project (whichever

INSTRUCTIONS TO BIDDERS - 7

comes first). Determination of whether or not Contract requirements were met in good faith will be made by subtracting the hours from the journeyman total reported hours for the project and adding them to the apprentice hour total. If the new utilization percentage meets the Contract requirement, the Contractor will be reported as meeting the requirement in good faith,

4. Anticipated or actual shortfall (in apprentice labor hours and percentage) and the reason(s) for not attaining the required apprentice labor hours,

5. Information from one or more of the following areas:

(a) Names of any State-Approved Apprentice Training Programs contacted with the name(s) of person(s) contacted and dates of contacts, and a copy of each response from the Training Program(s),

(b) Reference Contract Specifications or documents that affected the Contractor’s ability to attain apprentice utilization,

(c) Discuss efforts the Contractor has taken to require Subcontractors to solicit and employ apprentices,

6. Backup documentation to the letter consisting of the following:

(a) Letters, emails, phone logs including names dates and outcomes, posters, photos, payrolls, timecards, schedules, copies or references to other contract specifications or documents.

Additional Resource Information

(a) For questions regarding how to complete the Apprentice Utilization Plan template or Good Faith Effort documentation, please contact the Project Manager listed in the Bid Advertisement.

(b) Step-by-step instructions on how to access and navigate the L&I’s PWIA system, including uploading required documents can be found on the L&I website.

(c) Additional information about apprentice utilization on Public Works Project can be found on the L&I website.

6.1 SUBMISSION OF BID

A. Bids must be submitted on or before the time as specified in the Invitation to Bid.

B. Bid responses will only be accepted electronically through the State Parks Public Opportunities section using the MRSC Rosters Bonfire Procurement Portal as specified in the Invitation to Bid. https://mrscrosters.bonfirehub.com/portal.

C. People with disabilities who wish to request special accommodation, (e.g., sign language interpreters, braille, etc.) need to contact the Owner ten (10) working days prior to the scheduled bid deadline.

INSTRUCTIONS TO BIDDERS - 8

D. In the event the MRSC Rosters Bonfire Procurement Portal is unavailable to all users at the bid submittal deadline, the Owner will contact the Bidders within 24 hours and the Owner will extend the bid submittal time.

E. Neither Owner nor MRSC Rosters Bonfire Procurement Portal can guarantee the availability of Internet connectivity or related telecommunication and hosting services and will not be liable or responsible if the Bidder and its representative(s) or designee(s) cannot connect to the MRSC Rosters Bonfire Procurement Portal.

F. The Bidder must comply with the MRSC Rosters Bonfire Portal’s Terms of Service (https://gobonfire.com/termsservice/) when submitting the Bid through the MRSC Rosters Bonfire Procurement Portal.

6.2 BID CLOCK:

A. After the 1 P.M. bid deadline, which serves as the official bid clock to determine timely submission, Owner staff will review the bids. The MRSC Rosters Bonfire Procurement Portal does not permit submissions after the deadline, so bidders must ensure their bids are submitted on time. Late submissions will not be accepted under any circumstances.

B. CAUTION: To avoid issues, submit your bid response electronically well in advance of the deadline to account for potential technological delays, slow-downs, or malfunctions. Bids received after the deadline, regardless of the reason or responsibility, will be rejected.

6.3 MODIFICATION OF BID

A. Bidders may update their bid electronically via the MRSC Rosters Bonfire Procurement Portal before the bid due date.

Modifying: Modifying refers to altering information already contained in a submitted bid. If your submission has been finalized but needs modifications, you may update it electronically before the bid due date by navigating to the Submissions page and un-submitting your submission.

NOTE: Un-submitting removes your original bid, so ensure you resubmit before the deadline.

Only upload updated files; unchanged files remain in place. A new confirmation email will be sent upon resubmission.

6.4 WITHDRAWAL OF BID

A. Withdrawal refers to a bid that has already been submitted to the Owner. A bid response may be withdrawn electronically by the Bidder’s authorized representative before the Bid Deadline (due date) for the bid. The FAILURE TO WITHDRAW a bid prior to the bid due date deadline exposes the Bidder to the possibility that the Owner will make a demand against the Bidders bid bond.

B. Procedure for Withdrawing a Bid After Bid Deadline Due to Error: If a Bidder discovers an error in its bid following the bid deadline, the Bidder must submit written notification of the withdrawal to contracts@parks.wa.gov within 24 hours following the bid deadline. Follow the example subject line. Example email subject line: SW-C9999 Withdraw Bid ACME Construction Inc.

• The Bidder must provide written documentation of the claimed error to the satisfaction of https://gobonfire.com/termsservice/ mailto:contracts@parks.wa.gov

INSTRUCTIONS TO BIDDERS - 9

the Owner within 72 hours following the bid deadline.

• The Owner will approve or disapprove the request for withdrawal of the bid in writing. If the Bidder’s request for withdrawal of its bid is approved, the Bidder will be released from further obligation to the Owner without…