5-Muna Tree Sole Source Justification 8.13.2026 .pdf

Sole Source Justification Application

Rev. 9/2025

C I T Y C O L L E G E S O F C H I C A G O

Sole Source Justification Application

Why are you requesting a Sole Source Waiver?

☐Only one known source that can provide the commodity or service. Procurement of public utility services.

☐Compatibility (e.g. CCC requires a specific piece of equipment to be compatible with an existing equipment system).

☐Public safety concerns.

☐Limited or proprietary systems (i.e. additional licenses, updates, specialized replacement parts, etc.).

☐A professional expert is requested.

☐Sales territories or product availability within limited geographic boundaries.

☐Other _______________________________________________________

If your request does not meet any of these criteria, STOP, consult with Procurement services to identify an alternative procurement method.

Name of requestor:

Department/School:

Project title:

Email address:

Contract or Board Report number:

Vendor:

Value of initial term, or if a renewal, value of this renewal $:

(Attach the proposal received)

Number of potential/remaining renewals:

Length of each renewal in months:

Value of all/remaining renewals:$

Actual Estimated

Choose one of the following:

New Sole Source Sole Source renewal Change Order or Amendment to an existing Sole Source

Provide a description of the supplies or services required

Donnetta Ramsey dramsey@ccc.edu

Malcolm X College

MXC Study Abroad Program Kenya 2027 Muna Tree Holdings Ltd

85,365.00

Provide educational programming, housing, food, transportation, guidance and support to 1 country in the continent of Africa. Specifically, Nairobi Kenya traveling Feb 8, 2027, to Feb 22, 2027.

85,365.00

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Select the type of funding to be used: Educational Funds Capital Funds Grant Funds

Other (Explain):

This purchase is economically only available from a single source because it is:

Art or Entertainment Services or Athletic Events Compatibility with existing/current equipment, accessories, replacement parts or service Critical changes to the existing contract are necessary and best accomplished by the original contract holder Federal/CCC Grant requires contract with specific vendor

(attach Grant Award Agreement) Item is copyrighted or patented and the item is only available from the holder

Copyright or Patent Number(s):

Items are needed for trial use or testing

Media for advertising

Organization memberships (Dues, fees, conference charges including mandated travel and related expenses)

Public utility regulated services

Radio and television broadcast rights software license/ upgrade/maintenance

Other (Explain):

Has CCC purchased these supplies/services in the past? Yes No

If yes, STARTING WITH THE MOST RECENT CONTRACT AND WORKING BACKWARD, for the entire relationship with this vendor for this supply or service, list each term, value, short description and type of procurement of each:

Term Term From: Term To: Value Description Vendor Selection

One Two

Three Four Five Six

Seven Eight Nine Ten

If more than 10 years, explain:

Provide educational programming, housing, food, transportation , guidance and support to one country in the continent of Africa. Specifically, Nairobi Kenya traveling Feb 8, 2027 to Feb 21, 2027.

2/16/2024 2/16/2024 138,219.17 Service Muna Tree Holdings

2/16/2025 6/30/2025 186,120.00 Service Muna Tree Holdings

2/19/2026 6/30/2026 91,245.00 Service Muna Tree Holdings

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Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. What are the unique features of the supplies or services that are not available in any other product or by any other vendor?

Provide specific, quantifiable factors/qualifications:

3. If professional services, what are the unique qualifications the vendor possess?

Provide specific. measureable factors/qualifications:

4. Were alternative supplies or services evaluated? Yes No

a. If yes, what were they and why were they unacceptable? If no, why were alternatives not evaluated? Please be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5. What efforts were made to get the best possible price?

EDU Africa is the only known provider capable of meeting the full requirements of the MXC Study Abroad Program. Due to its extensive experience, established infrastructure, proven track record, and comprehensive network of local partners within the destination country, no other vendor can provide the same level of specialized support and services required for successful program implementation.

Therefore, EDU Africa is the only responsible source available to fulfill the program's needs.

Edu Africa offers unique services and capabilities that are not available from other vendors for the MXC Study Abroad Program. The program requires a provider with established access and extensive experience in the specific host country, a proven record of student safety, and strong familiarity with local conditions. customs, regulations, and service providers. EDU Africa has an established in-country network and the expertise necessary to coordinate and program logistics, including housing, meals, transportation, academic and cultural activities, and emergency support.

EDU Africa is uniquely qualified to provide these professional services because it is one of the most respected and reliable study abroad providers on the African continent and the only known firm with the depth and breadth of services needed across the countries included in the program. The organization has extensive experience managing housing, meals, transportation, academic programming, and safety protocols, supported by established in-country partnerships and local expertise. Additionally. MXC has successfully worked with EDU Africa on previous study abroad programs and can attest to it reliability, professionalism, and proven ability to deliver safe and successful educational experiences.

Alternative vendors were evaluated; however, none were identified that could provide the same combination of academic programming, in-country operational support, and established presence in the country to be visited. EDU Africa's proven track record of successful study abroad programs, strong safety record, extensive local partnerships, and ability to coordinate all logistical requirements including housing, meals, transportation, and on-site support make it uniquely qualified to meet the needs of the MXC Study Abroad Program.

Efforts were made to obtain the best possible price by working closely with EDU Africa to develop an academic program that met the educational objectives of the MXC Study Abroad Program while keeping costs as low as possible. The proposed pricing was reviewed and evaluated based on the scope of services provided, prior experience with similar programs, and current market conditions. Based on MXC's past experience and the comprehensive serves included, the pricing is considered highly completive and represents excellent value, particularly given that EDU Africa is providing services for seven chaperones at no additional cost for the Kenya trip.

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6. Will this purchase obligate the CCC to this vendor for future purchases such as maintenance, licensing or continuing needs? Yes No If yes, please provide details regarding future obligations and/or needs:

7. Why is the price for this purchase considered to be fair and reasonable?

8. If this is a renewal, describe why circumstances are such that competitive selection is still not an alternative since awarding the original contract:

9. What will be the financial or other impact to CCC if this sole source is not approved and a competitive solicitation is required?

Department/College Representative Signature Required I know and understand the contents of this Sole Source /Bid Waiver Justification and attest that all statements are true and correct.

Department/College Representative Signature Printed Name Date

Department/College Representative Signature Printed Name Date

VC/ College President Signature

Procurement Approval and Signature

Printed Name Date

Printed Name Date

The price is considered fair and reasonable because it includes comprehensive academic and logistical support, a strong safety framework, and extensive in-country expertise. Based on MXC's prior experence with EDU Arica, the pricing is competitive and provides excellent value, especially given that services for seven chaperones are included at no additional cost.

N/A

Donnetta Ramsey Digitally signed by Donnetta Ramsey Date: 2026.08.03 08:53:39 -05'00' Donnetta Ramsey

Tiffany Dixon Digitally signed by Tiffany Dixon Date: 2026.08.03 17:02:26 -05'00'

David A. Sanders 08/13/2026

Tiffany Dixon 8/3/26

David A. Sanders Digitally signed by David A.

Sanders Date: 2026.08.13 10:55:51 -05'00'

If this sole-source purchase is not approved and a competitive solicitatiion is required, CCC could experience significant delas in program planning and implementation, potentially jeopardizing the timing and quallity of the MXC Study Abroad Program. Alternative vendors may lack Africa's country-specific expertise, established local partnerships, proven safety record, and ability to deliver the required academic and logistical services, increasing operational risks and administrative burden. A delay in securing a qualifieed provder could also affect student participation, travel arrangements, and the overall success of the program.

8/24/2026 | 12:33:39 PM CDTAngela Arrington-Jones