5-MBE_Utilization_Form.docx

This is an MBE Utilization Form issued by the City of New Haven for the New Haven Public Schools (NHPS) on-call security systems maintenance and repair contract opportunity. The procurement seeks qualified vendors to provide maintenance, inspection, and repair services for diverse security infrastructure including cameras, keypads, key cards, access control panels, electronic doors, motion sensors, door contacts, and both wired and wireless systems across multiple school facilities. Vendors must provide specific pricing for equipment line items and installation services for door systems, Milestone camera systems, and S2 systems, as well as hourly rates for technician services. The contract term is one year with two optional one-year renewal periods. Questions must be submitted by April 7, 2026 at 11:00 AM, with proposals due electronically through the City's OpenGov eProcurement Portal by April 14, 2026 at 11:00 AM. Vendors must demonstrate a minimum of five years' experience providing security systems maintenance to school districts or similar-sized municipalities, colleges, and universities, maintain 24/7 availability with response times of four minutes for standard requests and three minutes for emergencies, and possess certifications in Milestone and S2 software platforms.

The procurement includes a mandatory 25 percent minority and women-owned business enterprise (MBE/WBE) participation goal, requiring all vendors to submit a completed MBE Utilization Form documenting all subcontractors by name, address, type of work, dollar amount, outreach methods, and appropriate company classifications. Vendors must certify achievement of the 25 percent participation goal by signature. Required insurance includes $1,000,000 general liability per occurrence, workers' compensation at statutory limits, $1,000,000 auto liability, and $1,000,000 cyber liability coverage. A living wage requirement of $21.95 per hour with benefits or $22.95 without benefits applies effective July 1, 2026. Evaluation criteria include technical understanding and approach (20 percent), quality and responsiveness (20 percent), previous experience (15 percent), ability to meet response times (25 percent), and pricing proposal (20 percent). Local preference of up to 15 percent is available for city-based businesses on contracts valued at $1,000,000 or less. Contractors must comply with the City of New Haven's professional services agreement incorporating equal employment opportunity obligations and register with SAM.gov. A non-refundable EEOC fee ranging from $100 to $4,000 based on contract value is due within seven business days of a mandatory pre-award conference.