5. PWS_Appendix 2.0 Definitions and Acronyms.pdf

Appendix 2.0

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3.1 Alternate Contracting Officer’s Representative (ACOR): An individual designated in writing by the Contracting Officer to act as an authorized representative of the KO to perform specific contract administrative/technical functions within the scope and limitations as defined by the KO. For actions the KO expects the ACOR to take in the absence of the primary COR, there is no difference between a COR and an Alternate COR.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subContractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Monday through Friday, unless specified otherwise.

2.1.13. Shall: An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.14. Acceptable Quality Level (AQL): Allowable deviation from the standards. The maximum percent defective, maximum number of defects per hundred units, or number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the service will not be rejected by the Government. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner. It implies that the Government recognizes that defective performance sometimes happens unintentionally.

2.1.15. Acquisition Strategy: The steps for project execution from project initiation through post- production or post-installation support. It is anticipated this strategy will usually be limited to those who have purchasing and installation responsibilities.

2.1.16. Configuration Management: A discipline applying technical and administrative direction and surveillance to (1) identify and document the functional and physical characteristics of a configuration item, (2) control changes to those characteristics, and

(3) record and report change processing and implementation status.

2.1.17. Customer Complaints: Customer complaints are complaints made by customers, which if validated, may be used by the Government for the purpose of assessing the Contractor's quality control, or for taking deductions to the contract price.

2.1.18. Government Furnished Property (GFP): Property possessed or owned by the Government and subsequently made available to the Contractor.

2.1.19. Government Property Administrator (GPA): A Government employee responsible for administration of GFP assigned to the contract. The GPA is an authorized representative of the contracting officer appointed in writing in accordance with agency procedures responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor. The primary objective of the property administration function is to attain efficient, economic, and uniform management of all Government property required for the performance of contracts. The GPA function is mainly to administer the terms of contract provisions that specify the Contractor’s obligations to acquire, control, use, care for, report, and dispose of Government property, and to advise contracting activities and other DoD officials of the known level of efficiency of the Contractor’s management of Government property.

2.1.20. Hazardous Material (HAZMAT): A hazardous material is any product that has, or requires, a Material Safety Data Sheet (MSDS).

2.1.21. Life Cycle Support: All activities associated with the development, production, fielding, sustainment/modernization, and disposal of an instrumentation system across its life cycle.

2.1.22. Maximum Allowable Defect Rate: The Maximum Allowable Defect Rate (MADR) is the defect rate for the population above which the Contractor's quality control for a particular work requirement is unsatisfactory. MADR does not represent a threshold above which deductions are taken. Deductions to the contract price are taken for all defects (with credit for rework to the extent appropriate) irrespective of whether the MADR is exceeded or not.

2.1.23. Operational Discrepancy Report (ODR): A deficiency report outlining failures during mission operation. ODR’s are called for during or after mission support operations by the by all data collection operations based on support element problems, failures, and responses or lack thereof.

2.1.24. Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance. Other services may also be inspected under the authority of the Inspection of Services Clause.

2.1.24. Quality Assurance: Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

2.1.25. Quality Assurance Evaluator (QAE): A QAE is a Government representative (Technical Monitor) responsible for performing surveillance and inspection of Contractor performance and for recording and documenting the findings.

2.1.26. Quality Assurance Evaluator Schedule: A quality assurance evaluator schedule is a specific monthly plan of action for a specific quality assurance evaluator.

2.1.27. Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor’s performance and includes sampling/evaluation guides, checklists, and the PRS.

2.1.28. Quality Control (QC): A method used by the Contractor to control the quality of goods or services provided.

2.1.29. Random Number Table: A random number table is a table of numbers arranged in a random fashion.

2.1.30. Random Sample: A random sample is a sample of services that has been selected according to rules that will ensure each member of the population an equal chance of being selected.

2.1.31. Rework: Rework is the performance of services that were found to be defective as a result of contract surveillance or other validated sources.

2.1.32. Sample: A sample consists of one or more work requirements drawn from a population. The number of work requirements selected for evaluation is the sample size.

2.1.33. Systems Acquisition: Systems Acquisition is the process by which the DOD provides systems that satisfy war fighter needs with improvements to mission capability and operational support, in a timely manner, and at a fair and reasonable price. This process includes the following activities: research, development, test and evaluation, production, deployment/fielding, operations and support, sustainment and disposal.

2.1.34. Surveillance: Surveillance is the process of monitoring, either by direct evaluation, observation, or other information sources, Contractor performance.

2.1.35. Surveillance Guide: A Surveillance Guide (SG) is prepared for each contract requirement or group of contract requirements shown on the performance requirements summary (PRS). The SG's primary focus is on the service, or end result to be achieved by the Contractor, rather than on the details of how the work is to be accomplished.

2.1.36. Technical Inspector (TI): Subject Matter Expert requesting support from the Contractor. In most cases the TI is also the Test Officer but may be used synonymous with COR.

2.2. ACRONYMS:

24X7 Twenty‐four (24) hours a day and seven (7) days a week AA&E Arms, Ammunition, and Explosives ACOR Alternate Contracting Officer's Representative ADBM Application Database Manager ADPE Automatic Data Processing Equipment

AE Ammunition and Explosives AFARS Army Federal Acquisition Regulation Supplement AG Adjutant General AKO Army Knowledge Online ALMS Army Learning Management System AMC Army Material Command AMHS Automated Message Handling System ANSI American National Standards Institute AOR Area of Responsibility AO Authorizing Official AR Army Regulation ARL Army Research Laboratory AT Anti-Terrorism AT/FP Anti-terrorism/Force Protection ATCTS Army Training Certification Tracking System ATEC Army Test and Evaluation Command ATTM Army Training Tracker Module AUP Acceptable Use Policy BBP Best Business Practice C&A Certification and Accreditation CA Community Activities CAC Common Access Cards CCB Configuration Control Boards CCE Contracting Center of Excellence CD Compact Disc CE Computing Environment CFR Code of Federal Regulations CG Command Group CH Chaplain CI Counter Intelligence CLIN Contract Line Item Number COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COOP Continuity of Operations COR Contracting Officer's Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf CP Control Processor CRCC Cox Range Control Center CS CyberSecurity CUI Controlled Unclassified Information DA Department of the Army DAR Data At Rest DCF Data Control Facility DD Department of Defense DD250 Department of Defense Form 250 (Receiving Report)

DD Form 254 Department of Defense Contract Security Requirement Specification DEERS Defense Eligibility Enrollment System DES Department of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DIAS Distributed Information Accounting System DISS Defense Information System for Security DMDC Defense Manpower Data Center DOD Department of Defense DoDI Department of Defense Instruction DP Display Processor DPAD Defense Processing and Display DPTMS Directorate of Plans, Training, and Mobilization DREN Defense Research and Evaluation Network DS Data Sciences Directorate DSS Defense Security Service DTC Developmental Test Command DVD Digital Video Disc EEO Equal Employment Office EIT Engineer in Training EMS Environmental Management System ESS Electronic Security System ENVI Environment for Visualizing Imaging ERDAS Earth Resources Data Analysis System ES Environmental Safety ESRI Environmental Sciences Research Institute FAR Federal Acquisition Regulation FCG Foreign Clearance Guide FFID Future Force Integration Directorate, Fort Bliss, TX FPCON Force Protection Condition FSO Facility Security Officer FY Fiscal Year GC Garrison Command GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services GIS Geographic Information System GPA Government Property Administrator GRASS Graphic Resources Analysis Support System GSA ITR Government Services Administration Information Technology Representative HAFB Holloman Air Force Base HMMC Hazardous Material Minimization Center HIPAA Health Insurance Portability and Accountability Act of 1996

HSMS Hazardous Substance Management System IA Information Assurance IAW In Accordance With IAM Information Assurance Manager IAPM Information Assurance Program Manager IAVM Information Assurance Vulnerability Management ISSM Information System Security Manager (formerly

IAM)

ICAN Individual Customer Access Network ID Identification IDS Intrusion Detection System IG Inspector General IMCOM Installation Management Command INFOSEC Information Security IOSP Input/output Server Processor IR Internal Review IS Information Systems ISD Installation Support Directorate ISO Industrial Security Officer ISOSS Information System Operations and Support Services IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LAN Local Area Network LandSat Land Remote‐Sensing Satellite System LOA Letter of Authorization MANPRINT Manpower and Personnel Integration MCD Mobile Computing Devices MSA Mission Support Area MT Material Test NACI National Agency Check with Written Inquiries NEC Network Enterprise Center NCIC-III National Crime Information Center Interstate Identification Index NISPOM National Industrial Security Program Operating Manual NIST National Institute of Standards and Technology NLT No Later Than NM New Mexico NSA National Security Agency OCI Organizational Conflict of Interest OCDF Operations and Control Display Facility OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs OMPOC Organization Messaging Point of Contact OPLAN Operation Plan OPSEC Operations Security OSHA Occupational Safety and Health Administration OU Organizational United States Army PAA Privileged Access Agreement PDA Personal Digital Assistants PAO Public Affairs Office PEDS Personal Electronic Device PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PTDRF Post Test Data Reduction Facility PRS Performance Requirements Summary PSM Personnel Security Manager PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RFP Request for Proposal RMF Risk Management Framework RO Range Operations RDT&E Research, Development, Test and Evaluation RTDPS Real Time Data Processing System SA System Administrator SAP Security Authorization Package SAS System Acquisition Support SAAR System Authorization Access Request SCR Service Contract Reporting SDDC Surface Deployment and Distribution Command SDE Software Discrete Events SDREN Secret Defense Research and Evaluation Network SGS Secretary of the General Staff SIPR Secret Internet Protocol Router SIPRNet Secret Internet Protocol Router Network SJA Staff Judge Advocate SLAD Survivability Lethality Analysis Directorate SMMS Spatial Metadata Management System SOMARDS Standard Operation and Maintenance Army Research and Development System SOP Standard Operating Procedure

SPSS Statistical Package for Social Sciences TASS Trusted Associate Sponsorship System TARP Threat Awareness and Reporting Program T1 Tier 1 TCC Telecommunications Center Operations TDC Telemetry Data Center TE Technical Exhibit TSDB Terrorist Screening Data Base TSN Test Support Network TSN‐IP Test Support Network – Internet Protocol TTG Transportation Terminal Group TTR Task Technical Representative US United States USB Universal Serial Bus U.S.C. United States Code UNIX Uniplexed Information and Computing System VPN Virtual Private Network WSD‐I Information Management Division WSMR White Sands Missile Range WSTC White Sands Test Center